Min - City Council - 1992 - 10/15 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 15, 1992
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff-
Jon McCarty, City Manager
EJudy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of
the Allen City Council was called to order by Mayor Farmer at 6:15 p.m. on Thursday,
October 15, 1992, in the Conference Room of the Allen Municipal Annex, One Butler Circle,
Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item II)
Mayor Farmer began the review of the Consent Agenda items. A notation was made
regarding the high percent rate of tax collection.
Discussion was held regarding a possible CIIP meeting to coincide with certain
misinformation among the citizenry regarding the TRW abatement. It was noted that it
would be important that this item not be discussed in great detail until the actual contract
is finalized. The Council has the intention to communicate with the citizens in an orderly
manner rather than having each board or commission directly communicating with the
citizenry in their own way.
A report was given on the recent TML meetings held in Houston and attended by
several Councilmembers and the City Manager. Economic Development was a "hot topic"
especially since the TRW move to Allen. The Councilmembers attended the meeting felt it
was a very helpful and educational session and encouraged the whole Council to consider
clearing their calendars in order to attend next year's TML session in San Antonio.
L ALLEN CITY COUNCIL
WORKSHOP SESSION
OCTOBER 15, 1992 PAGE 2
Discussion was held regarding the process of the Smith Track and the Planning and
Zoning recommendation with regard to amendments and working with staff prior to Council
review.
The Council recognized Joel Blaylock, Substance Abuse Prevention Coordinator, who
tenured his resignation effective October 31. Mr. Blaylock has accepted a position in the
alternate school program in McKinney and expressed his appreciation for the opportunity
to work for the City of Allen in the developmental stages of its program. He expressed his
desire for a smooth transition in the upcoming weeks.
Discussion was held regarding Agenda Item VIII, Citizen's Comments. Some
discussion has been held with regard to ASA and their Code of Ethics with regard to
coaches and umpires. It was unsure whether anyone would appear before the Council this
evening on this topic.
There had been some communication with TRW officials with regard to availability of
team sports and facilities in the City of Allen. Discussion was held regarding the City's
approach in using this type of request as an incentive for new businesses.
Discussion was held regarding Agenda Item X, Approve a Process for Selection of
an Architect for Recreation Center and Bethany Lakes Primary Structure. It is anticipated
that both the projects for the recreation center and the Bethany Lakes primary structure
■E will be completed by the same architect. The Council wished to ensure that there would be
an established involvement with the Park Board in this process. The programming for the
facilities will be reviewed which may drive the design of the building. Once those two items
are studied, the architect will have a clear vision of what is expected in the ultimate
design. The Services Subcommittee will present to Council a recommendation or
recommendations for architects which have been selected through subcommittee, staff and
Park Board input.
Discussion was held regarding Agenda Item IX, Approve a Resolution Amending the
Current Tax Abatement Policy. This amendment was driven by the most recent request for
tax abatement to the City of Allen. Since the tax abatement policy is being amended within
a two year period, a super majority or three-fourths vote of Council is needed in order to
pass this amendment.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:30 p.m. on Thursday, October 15, 1992.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:40 p. m. on Thursday, October 15, 1992,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
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ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 15, 1992
CONSENT AGENDA
PAGE 3
(Agenda Item VI)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember
Terrell, the Council voted seven (7) for and none (0) opposed to approve and
adopt all items on the Consent Agenda as recommended and as follows:
A. Approve Minutes of October 1, 1992 - Regular Meeting.
B. Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1.
JADTEC Computer Group
$ 204.00
For: Keycap Sets for Public Access
Interest Earned Bond Funds
Period: October 1992
2.
Folom-English Allen Jt. Venture
$ 7,444.00
For: Purchase Easement for FM 2170 East
Expansion
1985 Water and Sewer Bond Funds
Period: October 9, 1992
3.
Hunter Associates, Inc.
$ 650.00
For: Overseeing Construction of Traffic
Signal at Bethany Road & Jupiter Road
1985 Street Bond Funds
Period: Thru September 15, 1992
4.
ARJANG Electric Systems, Inc.
$27,160.12
For: Traffic Signal Bethany Road and
Jupiter Road
1985 Street Bond Funds
Period: Thru September 30, 1992
5.
Frank Bartel Trucking, Inc.
$ 608.00
For: Truck Hauling Asphalt Overlay
1986 Street Bond Funds
Period: September 29, 1992
6.
Frank Bartel Trucking, Inc.
$ 576.00
For: Truck Hauling Asphalt Overlay
1986 Street Bond Funds
Period: September 30, 1992
7.
Texas Environmental Management
$31,750.35
For: Grassing of Bethany Lakes
1985 Park Bond Funds
Period: August 14, 1992
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 15, 1992
PAGE 4
8. SVA Concrete Company $ 2,560.00
For: Erection of backstops (4) at St. Mary's
Park - 2, and Cottonwood Bend Park -
2 (4 each @ $640.00 each)
1985 Park Bond Funds
Period: Thru October 13, 1992
C. Tax Report.
D. Set November 5, 1992, as Public Hearing Date on a Request for Specific
Use Permit for a Church to be Located in a Shopping Center at the
Southwest Corner of Allen Heights Drive and Bethany Drive as
Requested by Calvary Baptist Church.
E. Set November 5, 1992, as Public Hearing Date to Consider Creating of
a Reinvestment Zone.
F. Authorize Solicitation of Bids to Upgrade Ballfield Lights.
Budgeted funds approved by Council:
Jupiter Park - $24,000
Hillside Ball Fields - $24,000
Bethany Lakes - $10,000
The motion carried.
End of Consent A¢enda
Counall Committee Reports (Agenda Item VII)
Development:
• To review work plan at upcoming meeting
• Report on TML encouraging Council to plan to go as a group next year
to TML
Services:
• Fire Department
• Establish a user fee for reinspection on Fire Code
• Purchase of fire apparatus
• Police Department
• Increased demand for police services
• Alarms (burglary)
Gun range for police training
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 15, 1992
Library
• Long range plan
• Policy statement for specific policies
• Courier services
• Meeting Room Policy
• Automation
City Administration
• Employee consideration
• Establish a committee to study health care benefits
• Local solid waste management plan
Substance Abuse Prevention
• Community wide projects
• Communications with Boards
Parks & Recreation
• Setting up an enterprise fund
• Subdivision Ordinance update
• Volunteer services
• Updating park rules
• Development projects
(Country Meadows, Bethany Parks and Recreation Center)
• Maintenance standards
• Communications
Finance / Administration:
Work plan will be developed at an upcoming meeting
Mayor's:
PAGE 5
Work plan has been drafted highlighting several major points including:
communications, legislative, customer service, annual activities and records
management
First meeting of the Mayor with the Board Chairs took place and seemed very
informative and helpful. The Board Chairs received an address list of all City
Boards and Commissions. They also received a copy of the minutes from the
October 12, 1992 meeting.
Citizen's Comments
There were no citizen's comments.
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(Agenda Item VIII)
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 15, 1992
PAGE 6
Approve Specifications for Police
Vehicles and Lease Purchase Contract
and Authorize Staff to Solicit Bids (Agenda Item XI)
The Police Department is facing the replacement of six (6) patrol vehicles this year.
Staff is requesting the purchase of three (3) vehicles and the lease/purchase of three (3)
vehicles. Due to the amount of "down time" on the recent purchases of Ford Taurus, front
wheel drive, bid specifications are being written for a full-size, rear wheel drive vehicle.
The budget for these purchases include $45,000 from the vehicle replacement fund for the
purchase of three (3) vehicles and $9,000 in the Police Department budget for the
lease/purchase of three (3) vehicles.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem
Lilly, the Council voted seven (7) for and none (0) opposed to approve
specifications and authorize staff to solicit bids for the purchase of three (3)
vehicles and the lease/purchase of three (3) vehicles for the Allen Police
Department. The motion carried.
Approve a Resolution Amending
the Current Tax Abatement Policy
(Agenda Item DI)
Presently the criterion used to determine whether tax abatement will be considered
is the value of structure to be added (real property), the creation of jobs, financial
implications, and community development projections. The amendment to the tax abatement
policy will also include the value of personal property, such as equipment to be used in the
daily operations of a business. With the creation of the Allen Economic Development
Corporation, the Board of Directors is now the chief advisory body for economic
development issues to the City Council. This policy will broaden the responsibility of the
Board that will give more definition to those responsibilities. All special activities will be
reported to the Development Subcommittee. This amendment was driven by the most recent
request for tax abatement to the City of Allen. Since the tax abatement policy is being
amended within a two year period, a super majority or three-fourths vote of Council is
needed in order to pass this amendment.
Resolution No. 1139-10-92(R): A Resolution
of the City Council of the City of Allen, Collin
County, Texas, Amending in Full the Policy
Statement for Tax Abatement Guidelines as
Passed and Approved in Resolution No. 1013-
12-90(R) on the 20th Day of December, 1990.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember
Christakos, the Council voted seven (7) for and none (0) opposed to approve
Resolution No. 1139-10-92(R) as previously captioned in accordance with staff
recommendation. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 15, 1992 PAGE 7
Approve a Process for Selection of an Architect for
Recreation Center and Bethany Laken Primary Structure (Agenda Item X)
The process for architect selection will take place with the inclusion of staff,
Services Subcommittee, and the Parks and Recreation Board. It is anticipated the architect
will be involved with both the primary structure and the recreation center. Program
considerations for the building need to be studied in order to choose or provide the
architect with sufficient information to design the type of building that would be most
suitable for the citizens of Allen. The budget set aside for the recreation center is $1.2
million dollars and $165,000 for Bethany Lakes primary building.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember
Christakos, the Council voted seven (7) for and none (0) opposed to approve
the proposal for selecting an architect using the expertise available from the
public, the Council, the staff, the Park Board, and the Services
Subcommittee. The motion carried.
Other Business (Agenda Item XII)
Calendar (Agenda Item XII -A)
October 21 Development Subcommittee 9:00 a.m.
October 26 or 27 Zoning Ordinance Review Committee 7:00 p.m.
October 29 COW meeting CANCEL
November 2 COW meeting 7:00 p.m
Items of Interest (Agenda Item XII -B)
• ISTEA report
Discussion was held regarding a center turn lane on SH 5 and upgrading of
certain projects within the City of Allen
• CIIP meeting
Discussion was held regarding possible CIIP meeting dates prior to Christmas
holidays
Adjourn (Agenda Item XIII)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Nichols, the Council voted seven (7) for and none (0) opposed
to adjourn the regular session of the Allen City Council at 9:28 p.m., on
Thursday, October 15, 1992. The motion carried.
ALLEN CITY COUNCIL
s REGULAR SESSION
OCTOBER 15, 1992 PAGE 8
These minutes approved on the 5th day of November , 1992.
ATTEST:
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APPROVED:
ce Farmer, MAYOR