Min - City Council - 1992 - 12/17 - RegularPresent:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
Mickey Christakos (absent)
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:30 p. m. on Thursday, December 17, 1992,
in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item VI)
Mayor Farmer began the review of the Consent Agenda items. A question was raised
regarding roofing materials for the clubhouse at Bethany Lakes.
Discussion was also held regarding the authorization for Staff to approve
construction at Country Meadows Park. Services Subcommittee indicated that they would
like to see the bid documents prior to actual bidding. If other Councilmembers are
interested in seeing the documents, they are encouraged to be in contact with Services
Subcommittee when that review will take place. Council expressed interest in the priorities
of the residents in that area for items to be included in the park. It was suggested that
although backstops were not a priority item, planning design for the park allow for their
possible inclusion at a future date. This item will be removed from the Consent Agenda so
that further clarification can be given to this item.
Discussion was held regarding the Capital Advisory Impact Fee Report. Additional
Eiinformation was distributed to the Council by Dave Whitehead. From all indications, the
1 City of Allen's growth predictions are much greater than previously anticipated. In
accordance with Development Fee regulations, the committee will meet on a regular basis
to review all aspects of this program.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 17, 1992
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
Mickey Christakos (absent)
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:30 p. m. on Thursday, December 17, 1992,
in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item VI)
Mayor Farmer began the review of the Consent Agenda items. A question was raised
regarding roofing materials for the clubhouse at Bethany Lakes.
Discussion was also held regarding the authorization for Staff to approve
construction at Country Meadows Park. Services Subcommittee indicated that they would
like to see the bid documents prior to actual bidding. If other Councilmembers are
interested in seeing the documents, they are encouraged to be in contact with Services
Subcommittee when that review will take place. Council expressed interest in the priorities
of the residents in that area for items to be included in the park. It was suggested that
although backstops were not a priority item, planning design for the park allow for their
possible inclusion at a future date. This item will be removed from the Consent Agenda so
that further clarification can be given to this item.
Discussion was held regarding the Capital Advisory Impact Fee Report. Additional
Eiinformation was distributed to the Council by Dave Whitehead. From all indications, the
1 City of Allen's growth predictions are much greater than previously anticipated. In
accordance with Development Fee regulations, the committee will meet on a regular basis
to review all aspects of this program.
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 17, 1992 PAGE 2
Discussion was held regarding Agenda Item VII, Council Committee Reports. The
Finance/Administration Subcommittee spoke with TCI Cable Television recently and were
asked to review an ordinance presented to the City of Allen by the cable company.
Finance/Administration Subcommittee sent the ordinance back to TCI Cable and asked that
it be revised so that it would represent the best interests of the City of Allen.
Development Subcommittee recently reviewed the thoroughfare participation
agreement, storm water utility updates and possibilities for the Ferris Water Tower.
The Mayor's Subcommittee has an agenda item regarding the railroad crossing on the
agenda tonight and had discussed a TML session in February at which the Mayor and City
Manager will be attending. If any of the Councilmembers are interested in attending this
meeting, they are to inform the City Manager so that arrangements can be made.
Discussion was held regarding Agenda Item VIII, Citizen's Comments. Dale Burton
representing Lone Star Gas will not be present this evening as anticipated. Council
indicated that Joe Bilbo is the new City of Allen Texas Utility Electric Company
representative.
Discussion was held regarding Agenda Item IX, Authorize Execution of a Tax
Abatement Agreement with TRW. A new tax abatement agreement with TRW was distributed
to the Council with minor changes which did not affect the contract as a whole.
EDiscussion was held regarding Agenda Item X, Authorize Negotiations and Execution
of an Agreement with Southern Pacific Raihroad for Moving Railroad Crossings. It is
anticipated that the materials from the railroad crossing at McDermott and Main Street will
be able to be used for crossings at Ridgemont and Bethany. Only labor costs will need to
be negotiated with Southern Pacific Railroad. The original budget for the railroad
crossings on McDermott was $294,000 of which $178,000 was billed this week. Staff is
asking Council's approval to negotiate the labor costs for the move of materials.
Discussion was held regarding Agenda Item XII, Authorize Use of Instruments
Transferring 1.8 Acres of Bethany Lakes Park in Exchange for 12.59 Acres along Mustang
Branch. Clarification was needed regarding the transfer of property from Bethany Ickes
Park in exchange for property along Mustang Branch.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:25 p.m. on Thursday, December 17, 1992.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:41 p. m. on Thursday, December 17, 1992,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
Councilmember Bishop requested that Item J, Authorize Staff to Bid Construction of
the Country Meadows Development Park, be removed from the Consent Agenda.
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 17, 1992
PAGE 3
MOTION: Upon a motion made by Councilmember Hamner and seconded by
Councilmember Bishop, the Council voted six (6) for and none (0) opposed to
approve and adopt all items on the Consent Agenda as recommended and as
follows:
A. Approve Minutes of November 30, 1992, Joint Meeting Between the Allen
City Council and the Allen Independent School District Board of
Trustees.
B. Approve Minutes of December 3, 1992, Regular Meeting.
C. Approve Minutes of December 7, 1992, Special Called Workshop.
D. Approve Minutes of December 10, 1992, Special Called Citizen
Information/Interaction Program Meeting.
E. Approve Minutes of December 12, 1992, Special Called Citizen
Information/Interaction Program Meeting.
F. Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. Acquisition Associates, Inc. $23,910.00
For: Appraisal Review for Parcels
2,4,14,16,20,22,7,12,21,29,30,31,and
1/2 Acquisition for Parcels
7,24,23,28,30,31 - FM 2170
1985 Street Bond Funds
Period: Thru December 11. 1992
2. Frank Bartel Trucking, Inc. $ 3,744.00
For: Asphalt Hauling for Asphalt Overlay
1985 Street Bond Funds
Period: Nov. 30 to Dec. 5, 1992
3. Stoddard Enterprises $ 4,943.25
For: Kengo Crack Seal and labor for
Asphalt Overlay
1985 Street Bond Funds
Period: December 7, 1992
G. Tax Report.
H. Declare Surplus Property for Purposes of Disposal.
IBM 3262 Model B01 Printer.
I. Adopt a Resolution Correcting Resolution No. 1029-4-91(R) Allowing
City of Plano to Acquire Right -of -Way on the East Side of Custer Drive
for Construction of a Six -Lane Roadway.
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 17, 1992
PAGE 4
Resolution No. 1149-12-92(R): A Resolution of the City of Allen,
Texas, Correcting Resolution No. 1029-4-91(R) Authorizing the City of
Plano, Texas, to Acquire Under the Power of Eminent Domain or
Through Purchase or by Donation Fee Simple Title and where Applicable
Utility, Slope and Drainage Easements for the Custer Road Project
Where Such Property Lies within the Limits of the City of Allen or its
Extraterritorial Jurisdiction (ETJ).
Report from the Capital Advisory Impact Fee Committee.
The motion carried.
End of Consent A¢enda
►jSli, �TSyIT-iiT'SiiT7:i � :n�
(Agenda Item VI -J)
The Parks and Recreation Board and Park Director developed a survey instrument
and gathered information of residents in the Country Meadows neighborhood. They ranked
in order of priority the following items for inclusion in the park master plan.
Trees
Playground (age 6 and up)
Playground (for toddlers)
Trail
Drinking fountain
Picnic tables
Covered pavilion
• A water fountain is not recommended at this time due to excessive costs for
installation. However, if funds become available, one may be added at a later date.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem
Lilly, the Council voted six (6) for and none (0) opposed to approve the above
recommended design elements for Country Meadows Park for the initial
development, and in the development design to allow for adaptability and
flexibility for future considerations, in accordance with Staff, Services
Subcommittee and the Parks and Recreation Board recommendation. The
motion carried.
Council Committee Reports (Agenda Item VII)
Services:
• Employee Survey/Job Satisfaction
• Recycling Rebate
• Alarms
• Gun Range - sites and training
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 17, 1992 PAGE 5
• ASAP
• Library Automation
• Parks and Recreation - Meeting regarding architects
• Fish -out successful
Development:
• Arterial Thoroughfare Participation
• Storm drainage
• Reports and updates
• David Pitstick gave presentation to Dr. Weinstein concerning the 1124
sales tax, Economic Development Board.
Finance/Administration:
• TCI Cable Franchise Agreement
Mayor's Subcommittee.
• Legislative Plan
• February TML Legislative Seminar
• Holiday Schedule
Citizen's Comments (Agenda Item VIII)
There were no citizen's comments.
Authorize Execution of a Tax
Abatement Amt with TRW (Agenda Item III)
David Pitstick, Economic Development Director, reviewed with the Council the
background of the tax abatement agreement with TRW. The final contract is before the
Council at the present time which has been approved by the Economic Development Board
and the School Board with the understanding that final approval would be made by the City
Council. The actual contract will be finalized on Monday.
This is a culmination of intense work by many individuals over a long period of time.
Council indicated it would be appropriate at some later time to plan a celebration in honor
of TRW.
Resolution No. 1150-12-92(R): A Resolution
of the City Council of the City of Allen, Collin
County, Texas, Authorizing the May of the
City of Allen to Execute a Contract with TRW,
Inc.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember
Terrell, the Council voted six (6) for and none (0) opposed to adopt
Resolution 1150-12-92(R) as previously captioned. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 17, 1992
PAGE 6
Authorize Negotiations and Execution
of an Agreement with Southern Pacific
Railroad for Movie¢ Railroad Crossings (Agenda Item R)
In association with the Main Street project, the City of Allen contracted with
Southern Pacific Railroad to install a rubberized railroad crossing. After it was completed,
Southern Pacific Railroad changed their track configuration allowing for use of only a
single rather than a double track. It is the management's hope to contract with Southern
Pacific Railroad for the installation of materials from the Main Street Project to the railroad
crossing at Bethany and the railroad crossing at Ridgemont.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember
Hamner, the Council voted six (6) for and none (0) opposed to allow the City
Manager to negotiate an agreement for the removal and location of the railroad
crossings at Main Street and McDermott to Bethany and Ridgemont at a cost
not to exceed $250,000 from the 1985 Street Bond Funds. The motion carried.
Consider Adapting 1993 Legislative Program (Agenda Item III)
Michael Stanger, Assistant to the City Manager, reviewed with Council the purposes
of the legislative liaison program. It is the City's intent to declare to legislators what the
interest of the City Council and the residents of Allen are with respect to legislative issues
and to provide guidelines to Councilmembers and Staff for acting to influence legislation
and their contacts with state representatives. The legislative program will focus on home
rule authority, local government revenues and unfunded mandates. The bills will be
tracked through a software system subscription and through other entities, such as TML.
It was hoped that the City of Allen might be able to develop a good relationship with the
new Speaker of the House.
Resolution No. 1151-12-92(R): A Resolution
of the City Council of the City all Allen, Collin
County, Texas, Adopting a Program of
Legislation Policy and Priozltiee for the
Seventy-Tbird Texas Legislature, 1993
Regular Session, and Directing Lobbying
Activities of Councilmembers and Staff.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember
Nichols, the Council voted six (6) for and none (0) opposed to adopt
Resolution No. 1151-12-92(R) as previously captioned. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
DECENRER 17, 1992 PAGE 7
Authorize Use of Instruments
Transferring 1.9 Acres of
Bethany Ickes Park in Exchange
for 12.59 Acres Along Mustang Branch (Agenda Item XII)
The zoning request for Shadow Ickes Subdivision included the dedication of land to
the City of Allen in exchange for 1.8 acres of park land along the northern boundary of
Bethany Lakes Park. Texas Parks and Wildlife Department approved the conversion under
the following conditions:
1. 12.59 acres would be dedicated to the City in exchange for 1.8 acres of park
land dedicated to the developer;
2. The developer must channel water run-off into the northeast sediment pond
and down Allen Heights to the lower pond as make-up water;
3. Street construction on the north park boundary should be designed to
maximize preservation of existing trees;
4. An 8 foot hike and bike trail will be constructed by the developer from
Bethany Lakes along Mustang Branch to Allen Heights.
MOTION: Upon a motion made by Councilmember Hamner and seconded by
Councilmember Bishop, the Council voted six (6) for and none (0) opposed to
authorize execution of the necessary deeds for the conversion process to allow
for the exchange of property to occur between the City of Allen and Shadow
Lakes Limited Partnership. The motion carried.
Other Business (Agenda Item XIII)
Calendar (Agenda Item XIII -A)
January 4, 1993 7:30 a.m. Mayor's Subcommittee Meeting
February 6 Chamber Banquet
Items of Interest (Agenda Item XIII -B)
• Mayor Farmer commented on a recent letter from the Allen Library Campaign
Committee. The Council requested a token of appreciation for the committee to be
considered in the near future.
The Rotary District Office bas requested that Allen be next year's site for the tree
planting project. There are some costs associated with the project (watering).
However, Rotary Club will bear most of those costs.
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 17, 1992
Executive Session
PAGE 8
(Agenda Item XIV)
In accordance with Article 6252-17, V.A. T.C.S. (Open Meetings Law), Section 2(g),
the Allen City Council convened into Executive Session at 5:30 p.m. in the Conference
Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss
matters pertaining to the Allen Substance Abuse Coordinator Position.
The Executive Session was adjourned at 10:04 p.m.
Reconvene
(Agenda Item XV)
The Allen City Council reconvened into regular session at 10:05 p.m. on Thursday,
December 17, 1992, in the Council Chambers of the Allen Municipal Annex. There was no
action taken on items discussed during Executive Session.
Adjourn
(Agenda Item XVI)
MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem
Lilly, the Council voted six (6) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 10:06 p.m., on Thursday,
December 17, 1992. The motion carried.
LThese minutes approved on the 7th day of January , 1993.
ATTEST:
Judy M , CITY SECRETARY
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40e Farmer, MAYOR