Min - City Council - 1993 - 01/21 - Regular!fig ALIEN CITY COUNCIL
REGULAR MEETING
tie JANUARY 21, 1993
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro'I'em
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staf:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 615 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen
City Council was called to order by Mayor Farmer at 6:33 p.m, on Thursday, January 21, 1993, in the
Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Discussion of Consent Agenda
and Reaular Aeenda Items
(Agenda Item H)
Mayor Farmer began the review of the Consent Agenda items. Clarification was sought
regarding the item authorizing the City Manager to execute the facilities agreement with developers for
roadway escrows. This authorizes only streets and drainage documents.
Discussion was held regarding Council committee reports. Finance/Administration
Subcommittee reported current deliberations regarding the audit report, TCI Cable television, and the
spring planning session. Further documentation is to come from the City Manager soliciting Council
comments regarding the format for the spring planning session to be held March 26 and 27.
ALLEN CITY COUNCIL
WORKSHOP SESSION
JANUARY 21, 1993 PAGE 2
Development Subcommittee reported deliberations on storm water drainage, arterial participation,
the Enterprise Zone and the Ferris Street water tower, The City Manager was instructed to study
possible ways in handling the water tower question.
Services Subcommittee discussed items of interest which included the grant for the Fire
Department, Bethany Lake architect selection, ASAP process, firing range, recycling rebates, and the
new bar coding installation for the library. Discussion was held regarding the renovation of the existing
building at Bethany Lakes and the availability of that building, when completed, to all groups in Allen.
Mayor Farmer reported that the hand gun legislation will be followed closely in the state
legislature. He also solicited comments regarding the upcoming Municipal Messenger. It was
suggested that an article be included in the Municipal Messenger regarding the TCI Cable franchise,
storm water regulations, and possibly announcing the spring planning session to the citizens of Allen.
Discussion was held regarding Agenda Item VIII, Citizen's Comments. Council did not know
of anyone who would be present to speak at tonight's regular meeting.
Discussion was held regarding Agenda Item IX, Public Hearing on the Designation of an
Enterprise Zone within the City of Allen. Sam Satterwhite will be presenting information regarding the
designation of the Enterprise Zone. A public hearing will be held this evening; however, Council will
be expected to set a public hearing date for an additional public hearing to be held at the upcoming
meeting in February.
Discussion was held regarding Agenda Item X, Set a Public Hearing on a Proposed Municipal
Drainage Utility System. Dave Whitehead, Director of Public Works, will be present to inform the
Council as to the schedule for the proposed municipal drainage utility district. Since the public hearing
will be upcoming, a full presentation will be held at that time.
Discussion was held regarding Agenda Item XI, Quarterly Financial Report. Charlotte Smith,
Finance Director, will present information relative to the financial report.
Discussion was held regarding Agenda Item XII, Other Business. Michael Stanger, Assistant
to the City Manager, will present information regarding TML legislative resolutions.
With no further discussion on the agenda, the workshop session of the Allen City Council was
adjourned at 7:28 p.m. on Thursday, January 21, 1993.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council
was called to order by Mayor Farmer at 7:33 p.m. on Thursday, January 21, 1993, in the Council
Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas,
ALLEN CITY COUNCIL
t REGULAR SESSION
JANUARY 21, 1993
CONSENT AGENDA
PAGE 3
(Agenda Item VI)
MOTION. Upon a motion made by Councilmember Nichols and seconded by Councilmember
Bishop, the Council voted seven (7) for and none (0) opposed to approve and adopt all
items on the Consent Agenda as recommended and as follows:
A. Approve City Council Minutes of January 7, 1993, Regular Meeting.
B. Authorize city staff to pay bills associated with the 1985 Capital Improvement
Program as follows:
1. Altair $880.00
For: Window Coverings for Bethany Lakes
Clubhouse
1985 Park Bond Funds
Period: January 18, 1993
2. City of Plano Accounting Dept. $495.00
For: Installation of 4MB Memory and lb Port
Board for Library Automation
Interest Earned Bond Funds
Period: December 1992
3. Cedar Supply, Inc. $495.30
For: Window Framing Material for Bethany
Lakes Clubhouse
1985 Park Bond Funds
Period: December 18, 1992
C. Authorize City Manager to Execute Contract for Public Health Grant from Texas
Department of Health.
The Texas Department of Health has approved a public health grant for the Fire
Department for training and equipment.
$1,000 for computer upgrading (nonmatching)
$3,075 for training (nonmatching)
$5,000 for purchase of heart monitor (matching)
�+
E 1
D, Tax Report.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 21, 1993
PAGE 4
E. Approve Payment for Right -of -Way Purchase of Tract 4 for FM 2170 East and
Consider Authorizing City Manager to Disburse Funds on Remainder of the
Right -of -Way in Accordance with the Approved Appraisals and Review
Proposals.
F. Authorize City Manager to Execute Facilities Agreements with Developers for
Roadway Escrows.
G. Authorize Payment of Final Bill from Southern Pacific Transportation Company
for McDermott Crossing.
Final payment - $109,790.14
The motion carried.
End of Consent Agenda
Council Committee Reports (Agenda Item YID
jServices:
■ Bethany Lakes
Is ASAP
■ Firing Range
• Alarms
■ Employee Survey
■ Update on Recycling Rebate
■ Demonstration/Library
Development:
■ Arterial Participation
■ Storm Water Utility
• Economic Development
■ Enterprise Zone
r Ferris Street Water Tower
C'
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 21, 1993 PAGE 5
Finance/Administration:
Peat Marwick/Financial Position -- Audit
TCI Franchise Agreement
Spring Planning Session -- March 26 and 27
Mayor's:
■ AISD/City Communication Plan
■ Municipal Messenger
■ Legislative Program for the City of Allen
Citizen's Comments (Agenda Item VIII)
Susan Redmond, 556 Fisher, Allen, TX 75002, a member of the Allen Environmental Action
League, spoke before the Council to express how pleased she was that the City has been "forward
thinking' with regard to recycling. She is also concerned with water and hazardous waste and offered
the assistance of the League regarding these issues.
Public Hearing on the Designation of an
Enterprise Zone within the City of Allen (Agenda Item IR)
Sam Satterwhite, Economic Development Administrative Assistant, presented information
regarding the Enterprise Zone within the City of Allen. The Enterprise Zone is an Economic
Development and marketing tool to attract new business and a vehicle to serve as a way to help revive
distressed areas in the City of Allen. Mr. Satterwhite pointed out to Council exactly where these zones
would be located in the City of Allen. There is strict criteria that needs to be met to qualify for this
zone designation. Of the two primary criteria, the City can most readily qualify for an unemployment
rate of at least 1.5 times the local, state or national average for the most recent twelve months. The
secondary criteria presented to state officials indicates substantial loss of businesses and jobs. This is
mainly as a result of the Belz Mall closure.
Mr. Satterwhite discussed incentives offered to businesses within the Enterprise Zone. The
primary incentives include refunds of state tax and enterprise taxes.
The process for the designation of the Enterprise Zone includes the setting of a another public
hearing, the application being submitted to the state, and a 90 -day processing period prior to approval.
The benefits of this Enterprise Zone to the City of Allen would include the enhancement of the
job base and the tax base.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 21, 1993 PAGE 6
To provide incentives, 25% of the new employees of an enterprise company must be hired within
the zone. The zones can be moved and changed to meet qualifying numbers. This may not be a long-
term goat for Economic Development but having it available is an opportunity that many companies
would seek inclusion.
Mayor Farmer read the request into the records as follows:
"Public Hearing on the Designation of an Enterprise Zone with the City of Allen."
Mayor Farmer opened the public hearing and asked for anyone speaking either for or against
the request to do so at this time.
With no one speaking either for or against the request, Mayor Farmer closed the public hearing.
Council authorized Staff to set a public hearing date at the regular City Council meeting for
February 4, 1993 for the designation of an Enterprise Zone within the City of Allen. There was no
other action taken on this item.
Set a Public Hearing on a Proposed
Municipal Drainage Utility System (Agenda Item X)
Dave Whitehead, Director of Public Works, spoke before the Council regarding a proposed
Municipal Drainage Utility District. The Municipal Drainage Utilities System Act, Chapter 402,
Subchapter C, Local Government Code, allows the City of Allen to establish a Municipal Drainage
Utility System and to establish user charges for the system. The EPA has no funding source to fund
their particular drainage requirements; therefore, municipalities need to establish this system to meet
the requirements of this act.
The purpose for establishing the Municipal Drainage Utility System is to institute environmental
controls, maintain drainage ways, provide erosion control, repair curbs and gutters, provide a master
plan for drainage and provide a means of flood plain enforcement.
The EPA requirements covers both private and public facilities and requires cities under 100,000
population to be in compliance prior to October 5, 1994,
MOTION. Upon a motion made by Councilmember Hamner and seconded by Mayor Pro Tem Lilly,
the Council voted seven (7) for and none (0) opposed to set a public hearing date for
March 4, 1993 to establish a proposed Municipal Drainage Utility District. The motion
carried.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 21, 1993 PAGE 7
rteriv Financial Retloov (Agenda Item XI)
Charlotte Smith, Finance Director, reviewed the Quarterly Financial Report with the Council.
Ms. Smith indicated the General Fund is reflecting revenues over expenditures of $1,450,397. The
Water and Sewer Fund has revenues of $810,965 and operating expenses of $687,172. The Solid Waste
Revenues are 25.01% of budget and recycling revenues are 29.22% collected. Revenues for the
Economic Development Corporation are at $86,591. There was no Council action taken on this item.
Other Business (Agenda Item XII)
Calendar (Agenda Item XII -A)
February 6 Chamber Banquet
March 26 & 27 Spring Planning Session
Profile TML Legislative Resolutions (Agenda Item XII -B)
Michael Stanger, Assistant to the City Manager, distributed information regarding certain TML
legislative resolutions with possible interest for the City of Allen. The Mayor, City Manager and
Assistant to the City Manager will discuss these resolutions further and present a more concise process
with the Council.
Items of Interest (Agenda Item XII -C)
City Manager Ion McCarty reported that a compromise had been reached on the 63 -acre Smith
Tract and will be coming before Council at a future City Council meeting for action.
Executive Session (Agenda Item XIII)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(g) and 2(r),
the Allen City Council convened into Executive Session at 9:22 p.m. in the Conference Room of the
Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to (1)
ASAP Coordinator and (2) Staff Presentation on Development Proposals.
The Executive Session was adjourned at 1:18 a.m.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 21, 1993
Reconvene
PAGE g
(Agenda Item XIV)
The Allen City Council reconvened into regular session at 1:19 a.m. on Friday, January 22,
1993, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items
discussed during Executive Session.
(Agenda Item XV)
MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of
the Allen City Council at 1:20 a.m., on Friday, January 22, 1993. The motion carried.
These minutes approved on the4th day ofe_ bF ruary , 1993.
ATTEST:
M��
J Mo on, CITY SECRETARY
I
APPROVED:
J4 Farmer, MAYOR