Min - City Council - 1993 - 03/18 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 18, 1993
Present
Joe Farmer, Mayor (absent)
Councilmembers•
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
Citytl:
Jon McCarty, City Manager (absent)
Judy Morrison, City Secretary
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Pro Tem Lilly at 6:20 p.m. on Thursday, March 18, 1993, in the Lunch
Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Oven Council Discussion
(Agenda Item 11)
Mayor Pro Tem Lilly reviewed with the Council the new agenda style including Open Council Discussion
and Discussion of Consent Agenda and Regular Agenda Items.
Information has been received from COAST soliciting funds for the program. The information seems
to indicate this is a city -sponsored program and a question arose regarding the solicitation of money for such a
program. The Parks Director and City Manager we to be consulted regarding this item.
A program is to be presented regarding the storm water drainage issue to the Environmental Action
League of Allen. Councilmember Sharon Hamner and Mayor Pro Tem Lilly will attend the meeting and present
the issue.
A note was made regarding the MID Joint Meeting to be held on Monday, March 29, beginning at 6:30
p.m.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 18, 1993 PAGE 2
Discussion was held regarding joint involvement between the school district and the City for the ground
breaking for the new middle school.
Discussion of Consent Agenda
and Reeular Agenda Items (Agenda Item HI)
Mayor Pro Tem Lilly began the review of the Consent Agenda items. Council felt the item regarding
the construction of the concrete parking lot behind the municipal annex should be removed from the Consent
Agenda and Staff be authorized to bid the project.
Discussion was held regarding the possibility of having three public hearings the night of April 15.
Although a public hearing may be set for the Twin Creeks development, it is anticipated that at least two
workshops will be needed with one to include Staff, Planning & Zoning Commission, Park Board, and Council.
The next workshop may include only the Council and the proponent. If the Council so chooses, it may table
action on any of the public hearings until another date.
Discussion was held regarding Agenda Item V, Council Committee Reports. Finance/Administration
Subcommittee asked to change a meeting to Monday, March 22, instead of Tuesday, March 23. Services and
Development Subcommittees will present their reports during the regular meeting.
Discussion was held regarding Agenda Item VI, Citizen's Comments. No one was aware of any citizens
to be present this evening other than the declared Council candidate.
Discussion was held regarding Agenda Item VII, Consider Recognition of Leach Gift to Allen Public
Library. Barbara Buehler, Library Director, will be present to discuss the recognition of the Leach gift.
Discussion was held regarding Agenda Item VIII, Oaths -of -Office and Certificates -of -Appointment to
Newly Appointed Members of the Parks and Recreation Board. The City Secretary will present the oaths -of -
office and the Mayor Pro Tem will present the certificates -of -appointment to the members of the Parks and
Recreation Board.
Discussion was held regarding Agenda Item IX, Authorize Staff to Proceed with Items Related to FM
2170 East Reconstruction Project. Due to recent developments during a meeting with TxDot, several items
related to FM 2170 East need to be handled in an expedient manner. Staff is asking Council to allow the City
Manager to negotiate and extend the contract with Graham Associates for any and all additional work on plans
that may be necessary for the timely completion of FM 2170.
Discussion was held regarding Agenda Item X, Other Business. Councilmember Mickey Christakos has
been recently appointed to the Committee of Municipal Affairs out of Dan Morales' office. Twenty
Councilmembers, City Managers and City Attorneys have been selected throughout the state of Texas.
With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned
at 7:15 p.m. on Thursday, March 18, 1993.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 18, 1993 PAGE 3
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was called
to order by Mayor Pro Tem Lilly at 7:30 p.m. on Thursday, Much 18, 1993 in the Council Chambers of the
Allen Municipal Annex, One Butler Circle, Allen, Texas.
Councilmember Nichols requested that Item C, Approve Construction of Additional Concrete Parking
Lot Behind the City Municipal Annex, be removed from the Consent Agenda.
CONSENT AGENDA (Agenda Item IV)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda except Item C as recommended and as follows:
A. Approve Minutes of March 4, 1993, Regular Meeting.
B. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Cummings & Pewitt $ 25746
For: FM 2170 Relocations Printing/Reproduction
Cost
1985 Water & Sewer Bond Funds
Period: Thru Much 2, 1993
2. Boone Electric Company $9,982.50
For: Lighting Upgrades
1985 Park Bond Funds
Period: March 16, 1993
D. Authorize Staff to Set Public Hearing Date to Consider Planning and Zoning Commission
Recommendation on Zoning Requests Associated with Twin Creeks Development and
Amendment to the Thoroughfare Plan.
E. Set April 15, 1993, as a Public Hearing Date on a Request to Amend Planned
Development No. 33 Being Located South of FM 2170 and East of South Fountain Gate
Drive as Requested by Tipton Engineering.
F. Set April 15, 1993, as a Public Hearing Date on a Request to Change Zoning on Two
Parcels of Land from Agriculture -Open Space (A -O) to Planned -Development Residential
2 (PD -R2) and from Residential 5 -Deed Restricted (R -5 -DR) to PD -R2 with one Acre
Minimum Lots Including Variances to Alley, Street Paving, Drainage, and Sidewalk
Requirements.
The motion carried.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 18, 1993
End of Concent Agenda
PAGE 4
Councilmember Nichols stated that Item C was removed from the Consent Agenda in order to allow for
Staff to bid the construction project within budget.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Sharon
Hamner, the Council voted six (6) for and none (0) opposed to authorize Staff to enter into the
bid process for the construction of an additional concrete parking lot behind the City Municipal
Annex at a cost not to exceed $25,000. The motion carried.
Council Committee Reports
Services Subcommittee:
Alarms
Demand for Police Services
Intellectual Freedom Policies
Reinspection Fees
Finance/Administration Subcommittee:
The subcommittee meeting has been moved to March 22 at 9:00 a.m.
Development Subcommittee:
Disposition of City Property
Review of Work Program
Transportation Issues
Declining Tax Base
Multi -Year C.I.P
Vehicle Replacement
Infrastructure Maintenance
Property Maintenance Code
Disposition and/or use of City Property
Citizen's Comments
(Agenda Item V)
(Agenda Item VI)
Rod Parr, 914 Wandering Way, spoke before the Council regarding the following issues:
Demolition of the home at Bethany Lakes Park
Rotary Tree Project at the Stacy Road Pump Station
Questioned the private use of City vehicles
Would like large "9-1-1" numbers on all City vehicles
Requested that lights be turned out when it is thundering and lightening so children are unable
to play in the ballparks
Fountain Park construction should use barricades
Stop signs and street signs are faded and are unable to be read
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 18, 1993 PAGE 5
Manuel Pena, 519 Pine Trail, spoke before the Council regarding:
Clearance between the "hike and bike" discrepancies
Waiver of lot fees for Twin Creeks
Consider Recognition of Leach
Gift to Allen Public Library (Agenda Item VII)
Barbara Buehler, Library Director, reviewed with the Council background information regarding
Rosemary and Dick Leach's contribution to the Allen Public Library. The Library Campaign Committee had
originally set $100,000 as its goal for the children's collection. The Leach gift of $50,000 is 50% of that targeted
figure and therefore, according to Resolution 874-9-88(R), it seemed appropriate to time the collection of
materials the "The Rosemary and Dick Leach Children's Collection." The Library Board is planning a plaque
in conjunction with the painting by local artist Marie Renfro to be presented the week of April 18-24 coinciding
with National Library Week. April 19 is the targeted date but is subject to final approval by all parties involved.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Christakos,
the Council voted six (6) for and none (0) opposed to authorize the Library Board's
recommendation that the children's collection of library materials be named "Rosemary and Dick
Leach Children's Collection" and that an appropriate plaque so stating be prepared and a
ceremony honoring the Leaches be planned for the week of April 18-24 to coincide with National
Library Week. The motion carried.
Oathsof-Office and Certificatesof-Appointment to
Newly A000inted Members on the Parks and Recreation Board
(Agenda Item VIII)
City Secretary Judy Morrison administered the oaths -of -office to the following newly appointed members
of the Parks and Recreation Board:
Denise Lebowitz - Place No. 3
Term expires 9/30/94
Frank Maidand - Place No. 4
Term expires 9/30/93
Mayor Pro Tem Lilly presented each newly appointed member to the Parks and Recreation Board a
certificate -of -appointment and congratulated them on their desire to serve the City of Allen.
Authorize Staff to Proceed with Items
Related to FM 2170 East Reconstruction Project
(Agenda Item IJQ
Bill Petty, Community Development Director, indicated that after a recent meeting with TxDot on Much
8, 1993, it was determined that immediate action would be required to include the intersection of SH 5 and FM
2170 with the letting of FM 2170. Possible additional rightof-way, utility relocations, paving plans, plan
revision, intersection design, etc. will need to be considered.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 18, 1993 PAGE 6
MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Bishop,
the Council voted six (6) for and none (0) opposed to authorize the City Manager to negotiate
and extend the contract with Graham and Associates for any and all additional work on plans and
that Staff be authorized to take necessary action for the timely completion of FM 2170 within the
budget. The motion carried.
Other Business
Calendar (Agenda Item X -A)
April 19 Target date for Leach presentation at the Library
Items of Interest (Agenda Item X -B)
Mayor Pro Tem Lilly congratulated Councilmember Mickey Christakos for her appointment to Dan
Morales' Committee of Municipal Affairs. This committee is made up of twenty Councilmembers, City
Managers and City Attorneys throughout the state of Texas.
Legislative Report (Agenda Item X-C)
Michael Stanger, Assistant to the City Manager, pointed out that House Bill 421 to raise the competitive
bidding requirements to $25,000 has been moved into Committee.
He also stated Florence Shapiro introduced the bill dealing with exemption of certain Economic
Development information from open meetings requirements. This is Senate Bill 769.
Additional information was requested of Mr. Stanger regarding the bill dealing with extended area service
and requested that this information be presented to the Mayor's Subcommittee.
Executive Session (Agenda Item XI)
The Council took a brief recess at 8:15 p.m. before convening into Executive Session.
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City
Council convened into Executive Session at 8:35 p.m. in the Conference Room of the Allen Municipal Annex,
One Butler Circle, Allen, Texas in order to discuss matters pertaining to ASAP Director.
The Executive Session was adjourned at 9:55 p.m.
Rernnvene (Agenda Item )[II)
The Allen City Council reconvened into regular session at 9:56 p.m. on Thursday, March 18, 1993, in
the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during
Executive Session.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 18, 1993
d'ourn
PAGE 7
(Agenda Item XIH)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 9:57 p.m., on Thursday, March 18, 1993. The motion carried.
These minutes approved on the Ist day of Aoril , 1993.
APPROVED:
Joe Farmer, MAYOR
EATTEST:
y Mo ison, CITY SECRETARY
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