Min - City Council - 1993 - 06/03 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JUNE 3, 1993
Presen:
Joe Farmer, Mayor
Councilmembers•
Kevin Lilly, Mayor Pro Tem (Absent)
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
city S aff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:00 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Fanner at 6:12 p.m. on Thursday, June 3, 1993, in the Lunch Room of
the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Oven Council Discussion
(Agenda Item IJ)
City Manager Jon McCarty updated the City Council regarding TRW's need for portable buildings on
a temporary basis. He discussed options for water and sewer tap fees and impact fees. Tap fees of $14,000
could be charged and impact fees of $16,000 could be charged to TRW in conjunction with a portable building
set-up. In view of the fact that after the use of the buildings in several months is completed and the City could
charge another impact fee for another hook-up to that area, discussion was held regarding the waiver of such fees.
The City Manager was instructed to write a letter detailing, according to ordinance, what is required and could
be charged but what the City is willing to do in this particular circumstance.
The City Manager informed the Council that through an oversight, an item was not placed on the Consent
Agenda regarding a public hearing for reinvestment zone. Council authorized Staff to set that public hewing to
be held at the next council meeting.
,9 ALLEN CITY COUNCIL
WORKSHOP SESSION
JUNE 3, 1993 PAGE 2
A report was made regarding the right-of-way completion on FM 2170 East. There has been one
condemnation in our favor and the rest of the right-of-way is near completion. Council discussed a voting
representative to the North Central Texas Council of Governments. The Mayor has been that voting
representative in the past but due to time constraints he would like to delegate that responsibility to another
Councilmember. It was suggested that Mayor Pro Tem Kevin Lilly be approached regarding his interest in this
position. If he is not interested, Councilmember Sharon Hamner volunteered to be that voting representative.
Discussion was held regarding the reorganization regarding voting representation for the Regional
Transportation Council in northern Collin County
Council recessed the workshop at 6:30 p.m.
BOARD RECEPTION - 6:30 P.M.
Council met with and enjoyed the company of the Boards and Commission candidates.
Discussion of Consent Agenda and Regular Agenda Items (Agenda Item III)
Council reconvened the workshop at 7:09 p.m.
Information was distributed to the Council regarding a response to the ASA Executive Board from the
City of Allen. There have been four issues addressed and responded to in the document. Discussion was also
held regarding the process of prioritizing parks' projects for the City of Allen and the Services Subcommittee will
interface with this parks development process. Staff was instructed to present the document to the entire ASA
Board rather than only one officer.
Discussion was held regarding Agenda Item VII, Approve Design Process for Park Facilities. Staff is
asking Council to approve a process for soliciting public input for the design of the park facilities to include two
Councilmembers, two Park Board members and Staff and authorize formation of a Citizen's Committee. It was
agreed that Services Subcommittee would act as the two Council representatives on this Citizen's Board.
Finance/Administration Subcommittee reported discussions with TU Electric regarding franchise fees.
This item will come before the Council at the next regular Council meeting in ordinance form.
With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned
at 7:30 p.m. on Thursday, June 3, 1993.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was called
to order by Mayor Farmer at 7:47 p.m. on Thursday, June 3, 1993, in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
1 to
I
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 3, 1993
CONSENT AGENDA
PAGE
(Agenda Item IV)
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of May 20, 1993 Regular Meeting.
B. Approve Minutes of May 25 and May 27, 1993 CLIP Meetings.
C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1.
Boone Electric Company
$9,620.00
For: Lighting Upgrades at Bethany Balltields
1985 Park Bond Funds
Period: Thou May 1993
2.
Phil Dyer
$ 202.50
For: Court Fee for Hearing on FM 2170 ROW
1985 Street Bond Funds
Period: May 24, 1993
3.
Karen Cathey
$ 180.00
For: Court Fee for Hearing on FM 2170 ROW
1985 Street Bond Funds
Period: May 24, 1993
4.
Joe Martins
$ 202.50
For: Court Fee for Hearing on FM 2170 ROW
1985 Street Bond Funds
Period: May 24, 1993
5.
Graham Associates, Inc.
$5,925.00
For: Design of SH 5 Intersection and Coordination of
Drainage FM 2170
1985 Street Bond Funds
Period: Thru May 18, 1993
6.
Harte Hanks Community Newspaper
$ 114.75
For: Advertising McDermott/US 75
1985 Water & Sewer Bond Funds
Period: April ll, 18, 28, 1993
I
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 3, 1993
PAGE 4
7.
Gohmann Asphalt
$ 111.98
For: 2.05 and 3.48 Tons Asphalt for Railroad
Crossing
1985 Street Bond Funds
Period: April 12 and 13, 1993
8.
Industrial International
$ 171.60
For: Purchase of Pipe for Repair of Road ® Railroad
Crossing
1985 Street Bond Funds
Period: April 12, 1993
9.
Texas Contractors Supply
$ 13.63
For: Purchase of Stakes etc. for Repairing Sidewalks
after Railroad Repair
1985 Street Bond Funds
Period: April 26, 1993
10.
Lectric Safety Lites
$1,931.00
For: Rental and Setup of Barricades at Railroad
Crossing
1985 Street Bond Funds
Period: May 1993
11.
Farris Concrete
$1,188.00
For: Concrete Purchase for Repairing Sidewalks
McDermott and Main
1985 Street Bond Funds
Period: May 26, 1993
12.
Texas Contractors Supply
$ 76.50
For: Purchase of Stakes and Brackets for Repair of
Sidewalk on McDermott and Main
1985 Street Bond Funds
Period: May 27, 1993
D. Tax Report.
The motion carried.
End of Consent Aeenda
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 3, 1993
Council Committee Reports
Development:
None
Finance/Administration:
PAGE 5
(Agenda Item V)
An ordinance will be brought forward at the next meeting regarding TU Electric franchise rates
Services:
Discussions and progress regarding Bethany Lakes Recreational Center and primary building
Mayor's:
None
Citizen's Comments
There were no citizen's comments.
Approve Design Process for Park Facilities
(Agenda Item VI)
(Agenda Item VII)
Rhoda Savage, Parks and Recreation Director, introduced Architect Ron Hobbs. Mr. Hobbs has been
selected to design the Allen Recreation Center and Bethany Lakes Primary Building. The scope of the work to
be performed by Mr. Hobbs includes determining what type of building design will maximize the recreational
opportunity for Allen residents. Program development includes solicitation of information from various sources
including the Parks and Recreation Board, City Council, citizens, special interest groups and City Staff. A
recommendation will come forward to the Council at their next meeting to determine the actual process. It was
determined that the time frame from design to actual "turning of dirt" would be about six months. Architect Ron
Hobbs indicated that a pride of ownership aura exists when citizens are involved in the programming element of
the design for the buildings.
MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Nichols,
the Council voted six (6) for and none (0) opposed to include the Services Subcommittee as
Council representatives to work with Mr. Hobbs in the development of a public input process for
Council approval in the design of the Allen Recreation Center and Bethany Lakes Primary
Building. The motion carried.
I
1
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 3, 1993 PAGE 6
Other Business (Agenda Item VIII)
Appointments to City Boards (Agenda Item VIII -A)
City Secretary Judy Morrison reviewed with the Council the appointment process. An additional data
sheet was distributed for the developer/builder representative on the Allen Development Impact Advisory
Committee. The Interview Committee consisting of Councilmember Bishop, Mayor Pro Tem Lilly and
Councilmember Terrell will be interviewing all candidates on Monday, lune 7, beginning at 6:30 p.m.
Calendar (Agenda Item VIII -B)
June 7 Interviews - Municipal Annex Conference Room 6:30 p.m.
June 9 Leach Presentation - Allen Public Library 7:00 p.m.
June 22 Finance/Administration Subcommittee - RESCHEDULED 9:00 a.m.
August 13,
14 and 15 Texhoma Lodge
Items or Interest (Agenda Item VIII -C)
The topic of term limitations was discussed since certain City Boards have term limitations
whereas others do not. Mayor's Subcommittee will bring forth information regarding this topic
at a future date.
Adiourn
Michael Stanger, Assistant to the City Manager, provided legislative information regarding
banking outside the City limits, validation of previous municipal acts, flexibility of unclaimed
property, right -to -carry, local parks fund, PUC Reauthorization Bill, and legality of acts of
omission. A full report from TML should come forward in a couple of weeks.
(Agenda Item DI)
MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Nichols,
the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 8:39 p.m., on Thursday, June 3, 1993. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 3, 1993 PAGE 7
These minutes approved on the 17th day of June , 1993.
ATTEST:
� i7d�C.GG�[1
dy M rison, CMC, CITY SECRETARY
I
G\ 99:11114 D1
'Joe Farmer, MAYOR