R-3594-7-18RESOLUTION NO. 3594-7-18(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING THE 201&2019 ANNUAL ACTION PLAN;
AUTHORIZING ITS SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD); REPEALING ALL RESOLUTIONS IN CONFLICT;
PROVIDING A SEVERABIATY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Allen City Council recognizes the importance of neighborhood integrity and the needs of
individuals that may be assisted through participation in the Community Development Block Grant (CDBG)
Program; and,
WHEREAS, the Allen City Council has identified high priority affordable housing and community
development needs; and,
WHEREAS, the Allen City Council has undertaken a public participation process including consultation with
public service providers, input from residents and public hearings.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. In order to fulfill the requirements of the Community Development Block Grant Program of
the City of Allen, the City Council of the City of Allen, Texas, hereby approves the 2018-2019 Annual Action
Plan.
' SECTION 2. The Mayor of the City of Allen, along with the City Manager, are hereby authorized to submit
the 2018-2019 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) for
review and approval.
SECTION 3. Any prior Resolution of the City Council in conflict with the provisions contained in this
Resolution are hereby repealed and revoked.
SECTION 4. Should any part of this Resolution be held to be invalid for any reason, the remainder shall not
be affected thereby, and such remaining portions are hereby declared to be severable.
SECTION 5. This Resolution shall take effect immediately from and after its passage and it is so duly
resolved.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 24TH DAY OF JULY 2018.
APPROVED:
Step n %krrell, MAYOR
AT
TEST
^:
n ^ /
�V�C-�\ XrCV
She ey B. Geo C, SECRETARY
' CITY OF ALLEN
2018 - 2019 ANNUAL ACTION PLAN
Table of Contents
Executive
Resources
Activities to be Undertaken
OutcomeMeasures....................................................................................................9
' Budget Summary........................................................................................................9
Limitationson Funding...........................................................................................9
Geographic Distribution......................................................................................... 10
Homeless and Other Special Needs Activities.............................................16
OtherActions................................................................................................................ 18
Monitoring..................................................................................................................... 18
Attachments
A. Application Standard Form 424
' B. Certifications
C. Council Resolution
- City ojAllen 2018-2019 Action Plan -
' VI. Action Plan
Action Plan
Section 91.220
Executive Summary - 91.220(6)
The Action Plan describes how funds received from the Community Development Block Grant
program will be utilized for the 2018 — 2019 program year. It is intended to describe both the
proposed programs and how many residents are likely to benefit from them. Projects correspond
to priority needs identified in the 2014 — 2019 Consolidated Plan.
Obiectives and Outcomes
As a result of implementation of this plan:
1. Ten (10) households will have sustained affordable housing through a home repair program
for the purpose of providing decent affordable housing.
2. One -hundred fifty (150) households will have sustained affordable housing through new
and utility assistance for the purpose of providing decent affordable housing.
3. Twenty (20) individuals will have access to housing information for the purpose of
sustainable affordable housing.
' Evaluation of Past Performance
The 2018-2019 program year will be the fourteenth year for the City of Allen as a participant in
the CDBG program. Previous activities implemented have generally met the goals established in
the Consolidated Plan. Overall the activities have been very successful and, in some cases, have
exceeded expectations. Generally, funds are being spent in a timely manner with most funds being
spent prior to the end of each program year.
1
Citizen Participation
Public input was sought through public hearings in accordance with the Citizen Participation Plan.
The draft Action Plan was advertised in the local newspaper and made available on the City's web
site with a 30 -day public comment period beginning June 21, 2018. The first public hearing was
held at 2:30 p.m. on Thursday July 12, 2018 in the City Council Conference Room located at 305
Century Parkway Allen, TX. The second public hearing was held before the City Council at 7:00
p.m. on July 24, 2018 in the City Council Chamber located at 305 Century Parkway Allen, TX.
The 2018 —19 Annual Action Plan was approved for submission to the U. S. Department of
Housing and Urban Development by the City Council on July 24, 2018.
Resources — 91.220(c)
The City expects to receive $430,329 through the CDBG Entitlement program for Plan Year 2018-
2019. No program income is expected to be received during this program year. In addition to
CDBG funds, the City will provide funding to public service agencies.
City of Allen 2018-2019 Action Plan -
' Activities to Be Undertaken — 91.220(d)
The activities to be undertaken will implement the priorities and objectives established in the 2014
— 2019 Consolidated Plan and are listed below:
Objective #l: To preserve and expand the supply of decent, safe, and affordable housing through
the rehabilitation of existing residential property.
Strateey #1: Provide housing rehabilitation, home repair and weatherization assistance to
low for moderate income persons.
Goal: The City will provide financial assistance for rehabilitation and repair of owner -
occupied units. It is anticipated that 50 dwellings will be rehabilitated or repaired at a rate
of ten (10) per year.
Objective #2: To provide educational information for low and moderate persons about affordable
housing, homeownership, lenders fair housing laws, and lead-based paint hazards.
Strategy #2: Provide housing assistance and education to low to moderate income persons.
Goal: The City will provide educational materials and referrals to the community about
' housing and availability/accessibility of a suitable living environment. It is anticipated that
100 people will receive materials and/or referrals at a rate of twenty (20) persons per year.
Objective #3: To encourage the expansion and accessibility of human services for low to moderate
income persons.
Strategy #3: Assistpublic service agencies who serve all categories of very low to moderate
income persons.
Goal: Provide support to public service agencies for all classifications of very low to
moderate income persons. The City plans to fund public service activities from CDBG
funds and alternative sources. Services may includejob placement / counseling, food and
clothing, interim assistance, homeless prevention, rapid rehousing, transportation services,
youth services, and child care services.
The following pages present the information required by HUD Table 3A/3C to describe the
activities funded through CDBG that are proposed to address priority needs identified in the
Consolidated Plan.
- City of Allen 2018-2019 Action Plan -
[I
6.1 (HUD Table 3A) Summary of Specific Annual Obiectives
Availability/Accessibility
of Decent Housin
DH -1
Specific Objective
Source
Year
Performance
Expected
Actual
Percent
of
Indicators
Number
Number
Completed
Funds
D
Sustain quality of
CDBG
2015
Housing Units
10
16
160
H
owner -occupied
2016
Housing Units
10
17
170 %
1.
housing through
2017
Housing Units
10
28
280 %
1
rehabilitation.
2018
Housing Units
10
21
210 %
2019
Housing Units
10
%
MULTI-YEAR
GOAL
50
82
164%
Sustainabili
of Decent
Housin H-2
D
To provide
2015
People
20
20
100 %
H
information about
2016
People
20
20
100 %
1.
housing,
2017
People
20
20
100 %
2
homeownership, fair
2018
People
20
20
100 e/
housing and lead base
2019
People
20
%
paint hazards.
MULTI-YEAR
GOAL
100
80
80°/
S
Increase accessibility
CDBG
2015
Households
150
150
100%
L
to health and human
2016
Households
150
94
63%
1.
services.
2017
Households
150
103
67%
1
2018
Households
150
152
101 %
2019
Households
150
%
MULTI-YEAR
GOAL
750
499
66%
City ojAllen 2018-2019 Action Plan -
I
Table 6.2 (HUD Table 3C) Consolidated Plan Listing of Projects
Home Repair
Applicant's Name City of Allen
Priority Need Housing
Project Title Owner -Occupied Housing Rehabilitation Program
Project Description
Provide for repair, rehabilitation and weatherization of owner -occupied units through this program
at a maximum of $25,000 each and minor repairs at a maximum of $5,000. It is anticipated that
ten (10) dwellings will be rehabilitated or improved through this program using CDBG funding.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic
Opportunity
Outcome category: ❑ Availability/Accessibility ❑ Affordability ® Sustainability
Location Target Neighborhoods (Windridge Estates, Hillside Village, Oakhill, Timberbend,
and Collin Square, urgent repairs accepted citywide)
Objective Number
1
Project ID
HUD Matrix Code
CDBG Citation
14A
570.202
Type of Recipient
CDBG National Objective
Local Govt.
LMH
Start Date
Completion Date
10/1/2018
9/30/2019
Performance Indicator
Annual Units
Housing Units - 01
10
- City ojAllen 2018-2019 Action Plan -
Funding Sources:
CDBG
$3.60,780_ _
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
$0
Assisted Housing
PHA
Other Funding
Total
$360,780
' Table 6.3 (HUD Table 3C) Consolidated Plan Listing of Projects
Homebuyer Assistance
Applicant's Name City of Allen
Priority Need Housing Education
Project Title Housing Education Materials and Referrals
Project Description The City will provide educational materials and referrals on the home
buying process, fair housing laws, and lead-based paint to low to moderate income families. It is
anticipated that hundred (100) families will receive assistance at a rate of twenty (20) families per
year.
' Location City-wide
Objective Number
Project ID
HUD Matrix Code
CDBG Citation
05U
570.201(e)
Type of Recipient
CDBG National Objective
Subreci lent
LMH
Start Date
Completion Date
10/1/2018
9/30/2019
Performance Indicator
Annual Units
People - 01
50
- City oJAllen 2018-2019 Action Plan -
Funding Sources:
CDBG $0
ESG
HOME
HOPWA —__— ---_
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total $0
' Table 6.4 (HUD Table 3C) Consolidated Plan Listing of Projects
Program Administration
Applicant's Name City of Allen
Priority Need Planning/Administration
Project Title Program Administration
Project Description
Reasonable costs of program management including program information materials and
advertising, report preparation, staff training and administrative support.
Location Community Wide
Objective Number
Project ID
2
HUD Matrix Code
CDBG Citation
21A
570.206
Type of Recipient
CDBG National Objective
Local Govt.
Start Date
Completion Date
10/1/2018
9/30/2019
Performance Indicator
Annual Units
0
- City ojAllen 2018-2019 Action Plan -
unding Sources:
DBG . $5_000 _
OME
OPWA
otal Formula
rior Year Funds
ssisted Housing
HA
ther Funding
Total _$5,000 _
1
C
Table 6.5 (HUD Table 3C) Consolidated Plan Listing of Projects
Public Services
Applicant's Name City of Allen
Priority Need Public Services
Project Title Allen Community Outreach
Project Description
The emergency assistance program provides one-time or short term, a maximum of three months,
subsistence payments to eligible families to bridge a financial crisis. The assistance includes
payment of rents to prevent eviction and utilities to prevent loss of service. In the 2017-2018 Plan
Year ACO served approximately 152 households with rent and utility assistance, of which 100%
were residents of Allen.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic
Opportunity
Outcome category: ❑ Availability/Accessibility ❑ Affordability ® Sustainability
Location Allen Community Outreach, 801 E. Main Suite. A, Allen, TX, 75002
Services provided community wide.
Objective Number
Project ID
3
HUD Matrix Code
CDBG Citation
05Q
570.201(e)
Type of Recipient
CDBG National Objective
Subreci lent
LMC
Start Date
Completion Date
10/1/2018
9/30/2019
Performance Indicator
Annual Units
People - 01
150
- City of Allen 2018-2019 Action Plan -
Funding Sources
CDBG -..$64.549,,,,,_.._.
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA -- — ---
Other Funding
Total . $64,549
Outcome Measures - 9L220(e)
The following outcome measures have been identified for each activity in accordance with the
CDBG Outcome Performance Measurement System:
1. Ten (10) households will have sustained affordable housing through the Owner -Occupied
Housing Rehabilitation Program for the purpose of providing decent affordable housing.
2. One -hundred and fifty (150) persons will have sustained affordable housing through rent
and utility assistance for the purpose of providing decent affordable housing.
3. Twenty (20) persons will have increased knowledge about the home buying process, fair
housing laws, and lead-based paint hazards.
Budget Summary
Activity
2018-2019
CDBG Funds
Previous Year
Rollover Funds
Total
Available
Owner -Occupied Housing
Rehabilitation Program
$360,780
$0
$360,780
Public Service
$64,549
$0
$64,549
Program Administration
$5,000
$0
$5,000
Total
$430,329
$0
$430,329
Limitations on Funding
The legislation governing the Community Development Block Grant Program places limitations
on the use of funding for specific purposes. Described below are the limitations on the amount of
funds that can be allocated to specific projects during the 2018-2019 program year:
Plan Year 2018-2019 Community Development Block Grant Allocation = $430,329
Limitations Maximum
15% Limitation on Public Service Activities $64,549 $64,549
20% Limitation on Program Administration $86,065 $5,000
- City ojAllen 2018-2019 Action Plan -
' Geographic Distribution — 91.220(n
CDBG funds must be utilized for persons and activities located within the city limits of Allen. The
CDBG Target Areas were identified by a Neighborhood Task Force as areas in need of public
assistance and areas where most low to moderate -income residents live. The Target Areas consist
of neighborhoods within census tracts that have 18.5 % or more of persons with incomes below
80% of the median income for the Dallas PMSA as calculated by HUD. Public service programs
are targeted directly to persons whose household income falls below 80% of the median income
and their residence lies within the city limits of Allen. All of the CDBG funds will be used for
activities that benefit low to moderate income residents. The data does not reflect significant
minority concentrations in the community.
Geographic distribution of resources is as follows:
I. Home Repair $360,780 85% TARGET AREAS
2. Public Service Funding $64,549 15% COMMUNITY WIDE
3. Program Administration $5,000 100% COMMUNITY WIDE
4. Housing Education $0 0% COMMUNITY WIDE
City ojAllen 2018-2019 Action Plan -
' Map 2.1
Hillside Neighborhood
City ojAllen 2018-2019 Action Plan -
IMap 2.2
1
I
Windridge Neighborhood
- City ojAllen 2018-2019 Action Plan -
' Map 2.3
1
Oak Hill Neighborhood
City oJAllen 2018-1019 Action Plan -
Fes.
! ,
r "
.., J iil•.yn"iYLr•�
.. M1
Y
Yy7.�
.;-
Affordable Housing - 91.220(g)
The table below (HUD Table 3B) shows the one-year goals for number of households to be
provided affordable housing through all programs.
Public Housing — 91.220(h)
The City of Allen does not have a Public Housing Authority. Although the Plano Housing
Authority and McKinney Housing Authority do on occasion coordinate assistance for residents in
Allen, they do not actively promote housing assistance programs in the community. The City will
continue to coordinate activities with them.
Homeless and Other Special Needs Activities - 91.220(i)
The City is not a direct recipient of ESG, HOPWA or other similar funds. However, the City will
consider providing assistance to social service organizations that provide assistance to the
homeless and other special needs populations. Funds may be awarded to one or more social service
organizations that provide services to low to moderate -income Allen citizens for expanded or new
services/programs. The City of Allen continues to be a participant in the Collin County Plan to
End Chronic Homelessness and the Collin County Homeless Coalition
Barriers to Affordable Housing - 91.2156)
' The major barrier to affordable housing is a limited supply of affordable housing and limited
housing choice. Few low cost homes are for sale in Allen. What homes are available at lower
prices are typically in poor condition or sell very quickly, pointing to a possible demand for that
priced housing.
Land and development costs also discourage the construction of new lower priced homes. The
current housing market, combined with City land use regulations and impact fees for residential
development, make new affordable housing difficult. This contributes to a lack of interest by most
developers and builders to construct lower priced housing. Additionally, no new multi -family
dwellings are being developed that would be considered affordably priced housing for low income
residents.
P
- City of Allen 2018-2019 Action Plan -
Table 6.6 HUD 3B Annual Affordable Ho sing Completion Goals
Grantee Name: City of Allen
Program Year.2016
Expected
Annual Number
of Units
To Be
Completed
Actual Annual
Number of
Units
Completed
Resources used during the veriiiod
CDBG
HOME
ESC
HOPWA
BENEFICIARY GOALS (Sec. 215
On
Homeless households
❑
❑
❑
❑
Non -homeless households
❑
❑
❑
❑
Special needs households
❑
❑
❑
❑
Total Sec. 215 Beneficiaries-
❑
❑
❑
❑
RENTAL GOALS (Sec. 215 Only)
Acquisition ofexisting units
❑
❑
❑
Production ofnew units
❑
❑
❑
Rehabilitation ofexisting units
❑
❑
❑
❑
Rental Assistance
❑
❑
❑
Total Sec. 215 Affordable Rental
❑
❑
❑
❑
HOME OWNER GOALS (Sec. 215
Only)
Acquisition ofexisting units
❑
❑
Production ofnew units
❑
❑
Rehabilitation of existing units
10
®
❑
Homebuyer Assistance
❑
❑
❑
Total Sec. 215 Affordable Owner
❑
❑
❑
❑
COMBINED RENTAL AND
OWNER GOALS Sec. 215 Ont
Acquisition ofexisting units
❑
❑
❑
Production ofnew units
❑
❑
❑
Rehabilitation ofexisting units
❑
❑
❑
❑
Rental Assistance
❑
❑
❑
Homebuyer Assistance
❑
❑
❑
Combined Total Sec. 215 G.00
❑
❑
❑
❑
OVERALL HOUSING GOALS
Sec. 215+ Other Affordable Housing)
Annual Rental Housing Goal
❑
❑
❑
❑
Annual Owner Housing Goal
❑
❑
❑
❑
Total Overall Housing Goal
10
❑
❑
❑
❑
Other Actions — 91.220(k)
City of Allen 2018-2019 Action Plan -
' A description of actions the City plans to undertake during the next year will consist of the
following:
Obstacles to meeting underserved needs -The City plans to provide funding for public
service organizations in an effort to provide more assistance for needy families.
Foster and maintain affordable housine-The City plans to continue to enforce property
maintenance and building codes in low to moderate -income areas in an effort to maintain housing
costs in these areas. The City will continue to provide assistance to low to moderate -income
persons for rehabilitation of existing homes.
Evaluate and reduce lead-based hazards -The City plans to identify hazards associated
with CDBG projects and make recommendations as to their resolution.
Reduce the number of poverty level families -The City of Allen will use Community
Development Block Grant funds to assist public service programs in meeting these goals. The
City will provide assistance to public service agencies for low to moderate -income, homeless and
special needs populations.
Develop institutional structure- Federal and state agencies along with financial
institutions, realtors, and credit counseling agencies will provide the information for Housing
Educational Program. Public service agencies will receive funds to provide services. The
' institutional structure of public, non-profit, and private organizations generally function well in
meeting the needs of families and individuals in the community. The lack of funding for serving
those in need is the only identified gap in the institutional structure. The City will schedule
meetings with the service providers on an as -needed basis to coordinate activities of the
Community Development Block Grant Program as well as continue to collaborate with public
service agencies.
Monitoring — 91.230
All programs and projects will be monitored by the CDBG Planner to ensure compliance with
CDBG rules and regulations. The City will also monitor the performance of all programs to ensure
that the activities are being performed and goals are being met, and all requirements of the
programs are being fulfilled according to regulations and the goals and objectives stated in the
Consolidated Plan. Accomplishments will be entered in IDIS on a quarterly basis and progress
reviewed by staff. Any lapses in performance or timeliness will be identified and staff will work
with the subrecipient to take the necessary corrective action.
The City will monitor the performance of all CDBG recipients and all entities receiving funds from
the City by reviewing program agreements and requirements with grant recipients prior to project
start, monitoring project through project completion, and obtaining required paperwork prior to
paying out full grant funds. All public service programs funded with CDBG funds will be required
to submit quarterly reports regarding the accomplishments made in relation to their request for
reimbursement of expenditures. The City will conduct an annual site visit to public service
' agencies receiving funds to review accomplishments, program requirements and ensure
compliance. The monitoring process consist of scheduling the visit, an entrance conference with
- City of Allen 2018-2019 Action Plan -
' agency staff, review documents and eligibility requirements, an exit conference, and written follow
up with correction if necessary. All programs providing housing assistance include mandatory
inspections to ensure compliance with minimum housing standards and lead-based hazard
requirements.
The City audits the expenditure of CDBG grant funds as part of its annual auditing process. The
audit is done by an outside accounting firm and includes the auditing of third party public service
programs.
1
City of Allen 2018-2019 Action Plan -