Min - City Council - 1993 - 08/19 - RegularALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 19, 1993
Present:
Joe Farmer, Mayor
Councilmembers•
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner (left at 6:30 p.m.)
City Staff:
i Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:40 p.m. on Thursday, August 19, 1993, in the Lunch Room
of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion (Agenda Item II)
Due to a prior commitment, Councilmember Hamner left the meeting at 6:30 p.m.
City Manager Jon McCarty discussed a request from a citizen to paint crosswalks at the intersection of
Rivercrest and Roaring Springs. The Street Department was instructed to insure that stop bars be renewed at
various locations new the elementary schools for safety purposes.
Discussion of Consent Agenda
and Reeular Aeenda Items
(Agenda Item III)
Discussion was held regarding Agenda Item V, Council Committee Reports. Finance/Administration
Subcommittee met with TCI Cable representatives and laid out plans for the future use of the City's law firm in
dealing with TCI Cable. TCI feels they have lived up to all cable franchise agreements. Information will be sent
to our attorneys next week and they will then see what steps will need to be taken in the future.
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 19, 1993 PAGE 2
Development Subcommittee reviewed the Dallas Regional Mobility Coalition representation by the City
of Allen. The budget would be impacted by approximately $2,200.
Development Subcommittee also discussed street lighting in the City of Allen. The City of Allen is now
using the most efficient form of street lighting. If directional lighting is used, it would be a considerable cost
impact and something that Council will need to deal with.
Services Subconuniuee discussed the responses from the Parks and Recreation open meeting that was held
last Tuesday regarding Bethany Lakes primary budding. Discussion was also held regarding ambulance billing.
Discussion was held regarding Agenda Item VI, Citizen's Comments. Council knew of no one who
would be present for tonight's meeting.
Discussion was held regarding Agenda Item VII, Presentation of Plaques -of -Appreciation to Resigned
Members of Various City Boards. The resigned members of the various city boards have already moved from
the City of Allen and will not be present for tonight's plaques -of -appreciation presentation.
Discussion was held regarding Agenda Item VIII, Approve a Resolution Establishing a Policy for Settling
Small Claims. It was felt the City of Allen, through an administrative function, would be able to settle small
claims prior to them going to a lawsuit.
a With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned
at 7:30 p.m. on Thursday, August 19, 1993.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was called
to order by Mayor Farmer at 7:35 p.m. on Thursday, August 19, 1993 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of August 5, 1993, Regular Meeting.
Authorize city staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Alpha Testing, Inc. $ 635.50
For: Water Testing for FM 2170 Utility Relocations
1985 Water & Sewer Bond Funds
Period: Thm July 31, 1993
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ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 19, 1993
2. Gay & McCall, Inc.
For: General Advice on FM 2170 East R.O.W of
General Obligation Bond Funds
Period. Thm August 10, 1993
3. SVA Concrete Company, Inc.
For: Sidewalks for Country Meadows Park (2218 LF)
1985 Park Bond Funds
Period July 1993
4. J.C. Evans Construction Co., Inc.
For: Construction of Utilities on FM 2170 Relocation
Project
1985 Water & Sewer Bond Funds
Period. July 1993
PAGE 3
$ 335.50
$ 22,652.00
$106,372.83
C. Tax Report.
D. Authorize Allen Country Fair, Inc. to Use a Portion of Main Street to Conduct the
Country Fair on August 28, 1993.
The motion carried.
End of Consent Aeenda
Council Committee Reports (Agenda Item V)
Development:
Dallas Regional Mobility Coalition — Mr. David Griffin updated the Development Subcommittee
regarding the Dallas Regional Mobility Coalition discussing his goals and the inclusion of an
additional person from Collin County and Denton County which would rotate members among
those cities
Property Maintenance Code — workshop scheduled August 30
Economic Development Update
Services:
Country Meadows Park
Bethany Lakes facility and recreation center survey
Finance/Administration:
Negotiations regarding new cable franchise agreement
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ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 19, 1993 PAGE 4
Mayor's:
None
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
Presentation of Plaque; -of -Appreciation
to Restened Members of Various City Boards (Agenda Item VII)
Due to relocation of the board members, the Mayor was unable to present plaques -of -appreciation to the
following individuals:
Denise Lebowitz
Parks and Recreation Board
March 1993 - July 1993
Steven Hatcher
Sign Control Board
June 1992 - August 1993
Approve a Resolution Establishing
a Policy for Settline Small Claim (Agenda Item VIII)
Richard Carroll, Police Chief, reviewed with the Council the background for the establishment of a policy
for settling small claims. When there is no question about the fault on the part of the City, a small claim can
be settled without it leading to litigation. With litigation comes exorbitant attorney fees and court costs that have
nothing to do with the amount of the claim itself. A claim could he disposed of swiftly and effectively with
proper releases which will indemnify the City
Resolution No. 1191-8-93(R): A resolution of the City
Council of the City of Allen, Collin County, Texas,
creating a policy and establishing guidelines for the
settlement of small claims against the City of Allen
for personal injury or property damage and
authorizing the City Manager to execute such
settlements on behalf of the City of Allen.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1191-8-93(R) as
previously captioned. The motion carried.
Note: Council requested to review this policy within one year.
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 19, 1993
Other Business
Calendar
August 30 700 p.m.
September 2 6:00 p.m.
6.30 p.m.
7.00 p.m.
7:30 p.m.
Items of Interest
There were no items of interest.
PAGE 5
(Agenda Item IX)
(Agenda Item IX -A)
Workshop - Property Maintenance Code
Workshop
Board reception
Workshop
Council Meeting
Councilmember Hamner returned for the remainder of the Council meeting.
(Agenda Item IX -B)
Executive Session (Agenda Item X)
In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City
Council convened into Executive Session at 7:57 p.m. in the Conference Room of the Allen Municipal Annex,
One Butler Circle, Allen, Texas in order to discuss matters pertaining to appointments to boards.
The Executive Session was adjourned at 10:19 p.m.
Reconvene (Agenda Item XI)
The Allen City Council reconvened into regular session at 10:20 p.m. on Thursday, August 19, 1993,
in the Council Chambers of the Allen Municipal Annex.
The Council Interview Committee placed the following names as a slate of nomination for specific places
on vacancies to the city boards.
Sign Control Board
Place No. 4 — Jeffrey Nolan
Term expires: 9-30-94
Parks and Recreation Board
Place No. 3 — Byron Nielsen
Term expires: 9-30-94
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ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 19, 1993
PAGE 6
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop, the
Council voted seven (7) for and none (0) opposed that the nominations cease and the slate of
individuals previously nominated be appointed by acclamation to the designated places on the Sign
Control Board and the Parks and Recreation Board respectively The motion carried.
Adjourn
(Agenda Item XID
MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Terrell,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 10:21 p.m., on Thursday, August 19, 1993. The motion carried.
These minutes approved on the 2nd day of September , 1993.
APPROVED:
7�
ce Farmer, MAYOR
ATTEST:
Ju,4y Morton, CMC, CITY SECRETARY