Min - City Council - 1993 - 09/16 - RegularALLEN CITY COUNCIL
E! REGULAR MEETING
SII SEPTEMBER 16, 1993
Present:
Joe Farmer, Mayor
Councihnembers•
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols (absent)
Steve Terrell
Sharon Hamner
City Staff•
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:30 p.m. on Thursday, September 16, 1993, in the Lunch
Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Oven Council Discussion
(Agenda Item II)
Mike Nichols notified the City Manager that he would be back from New York late tonight and may not
be able to attend the bulk of the meeting.
The City Manager informed the Council he would have two Council route files — the regular file and
one including questions and comments from the most recent Municipal Messenger.
Discussion was held regarding a current communication from Tommy Thompson of Quest Medical
requesting a sidewalk variance. The City Manager discussed various options which included Quest Medical
putting up money for the construction of a sidewalk at a later date or an actual variance of the sidewalk which
would need to be reviewed by the Planning and Zoning Commission. City Manager was instructed to contact
Mr. Thompson regarding his desire.
Council tentatively set a workshop for Wednesday evening, September 22, 7:00 p.m. to meet with the
attorneys to discuss the cable TV franchise renegotiations.
ALLEN CITY COUNCIL
WORKSHOP SESSION
SEPTEMBER 16, 1993 PAGE 2
The City Manager was instructed to check on BFI morning pick-up times.
Council was asked to notify the City Secretary with regard to attendance plans at the State Fair of Texas
on Monday, October 11.
The Chamber of Commerce expressed concerns of the Oil Depot and the Chicken Restaurant regarding
the median cuts to representatives of the Council.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item III)
There was no discussion regarding the Consent Agenda
Discussion was held regarding Agenda Item V, Council Committee Reports. Services Subcommittee has
been having discussions regarding solid waste and the executive summary for program development regarding
the recreation center will be presented this evening. Development Subcommittee indicated a video tape promoting
Allen during the recent trip to Amarillo will be shown during the regular council meeting. It was suggested that
a public hearing regarding the Property Maintenance Code be held October 7 but that additional contacts with
entities in the city would not be sought at this time.
With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned
at 7:25 p.m. on Thursday, September 16, 1993.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was called
to order by Mayor Farmer at 7:35 p.m. on Thursday, September 16, 1993 in the Council Chambers of the Allen
Municipal Amex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion [Wade by Councilmember Christakos and seconded by Councilmember Bishop,
the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of August 30, 1993, Workshop on Property Maintenance Code.
Approve Minutes of September 2, 1993, Regular Meeting.
C Authorize city staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 16, 1993 PAGE 3
1. Acquisition Associates $ 900.00
For: Appraisals on McDermott Drive Remainders
from first Phase of Road Improvements
1985 Street Bond Funds
Period: September 8, 1993
2. J C. Evans Constructions Co., Inc. $ 17,901.00
For: Utility Relocations McDermott and US 75
Water and Sewer Bond Funds
Period: Draw No. 1 - August 1993
3. J. C. Evans Construction Co., Inc. $228,135.32
For: Utility Relocations FM 2170
Water and Sewer Bond Funds
Period: Draw No. 3 - August 1993
D Approve Resolution authorizing the Removal of Delinquent Taxes from the Tax Rolls.
Resolution No. 1199-9-93(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Authorizing the Removal of Delinquent Taxes from the Tax Rolls
on Real Property that has been Delinquent for more than 20 Years and on Personal
1 Property that has been Delinquent for more than 10 Years as Required by Senate Bill
772.
E. Approve Resolution Authorizing the Filing of Documents with the Federal
Communications Commission Necessary to Institute Cable Rate Regulation
Resolution No. 1200-9-93(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Approving the Submission of Forms to the Federal
Communications Commission Necessary to Initiate Rate Regulation of Local Cable
Franchisees.
The motion carried.
End of Consent Aeenda
Council Committee Reports (Agenda Item V)
Ftinance/Administration:
Meeting next week to discuss cable TV and board appreciation dinner
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 16, 1993 PAGE 4
Services:
Presentation tonight regarding the recreation center
Solid waste
Development:
Exchange Parkway alignment
Property Maintenance Code to be considered October 7
Video regarding "Volunteer Industrial Developer of the Year" Category I, 1993 — E. T Boon
Mayor's:
State of the City address
Board analysis
Citizen's Comments
There were no citizen's comments.
(Agenda Item VI)
Public Hearing on Proposed Charges for Municipal
' Drainage System and Consider an Ordinance hnnlementine a Fee (Agenda Item VII)
George Conner, Public Works Director, shared with the Council a slide presentation depicting drainage
damage, broken curbs, culvert maintenance and drainage ditches, creek maintenance, erosion control and new
builder construction clean-up areas. Mr. Conner reviewed the basic elements of the ordinance including rate
calculation and budget needs.
Mayor Fanner read the request into the record as follows:
"Public Hearing on Proposed Charges for Municipal Drainage Utility System and Consider an Ordmance
Implementing a Fee."
Mayor Farmer asked for anyone speaking either for or against the request to do so at this time.
Mayor Fanner read for the record a letter submitted by Sotoria Montanan with the Allen Environmental
Action League in favor of the proposed Municipal Drainage Utility System.
With no one speaking either for or against the request, Mayor Farmer closed the public hearing.
Ordinance No. 1201-9-93: An Ordinance of the City
of Allen, Collin County, Texas, Providing for the
Establishment of a Schedule of Drainage Charges for
the "Allen Municipal Drainage Utility System" Levied
Against all Real Property within the City of Allen,
Texas, Subject to such Charges Under Section
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 16, 1993 PAGE 5
402.041, Et Seq., Subchapter C of Chapter 402 of the
Texas Local Government Code; Providing for a
Severability Clause and Providing an Effective Date.
MOTION: A motion was made by Mayor Pro Tem Lilly and seconded by Councilmember Hamner to
approve Ordinance No 1201-9-93 as previously captioned. No vote was taken on this motion.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell to amend
Ordinance No. 1201-9-93, Section 1, Subsection B, Subsection 3 to read "A minimum of $2.75
and a maximum of $50.00 shall be charged per property per month," and Section 1, Subsection
C, Subsection 3 to read "A minimum of $2.75 and a maximum of $50.00 shall be charged per
property per month," the Council voted six (6) for and none (0) opposed to approve the
amendments to Ordinance No. 1201-9-93. The motion carried.
MOTION: As previously stated, upon a motion made by Mayor Pro Tem Lilly and seconded by
Councilmember Hamner, the Council voted six (6) for and none (0) opposed to approve
Ordinance 1201-9-93 as previously captioned with the amendments to Section 1, Subsection B,
Subsection 3 and Section 1, Subsection C, Subsection 3. The motion carried.
Report to Council from the Program Development
Subcommittee Regarding Recreation Center Survey (Agenda Item VIII)
Lonnie Thomas, Program Development Subcommittee, presented information from the executive summary
for the Allen Recreation Center. Mr. Thomas indicated the survey was taken from a cross-section of random
voters, AISD students and various city board/commission and councilmembers. Open meetings were held to
solicit public input and the committee visited area recreational centers for educational purposes. Mr. Ross
Obermeyer, also of the Program Development Subcommittee, reported on the teen survey portion of this
executive summary
Ron Hobbs, architect, reviewed with the Council the time frame, the desires of the citizens and the
defining of activities versus financial considerations and possible multi-purpose possibilities. A master plan may
be developed with additional building projects to be added in the future.
Appreciation was expressed to Tom Keener who helped develop the survey and worked on the results of
the project.
Council felt that the approach regarding public input was excellent as long as the entire process is looked
at very carefully It is the desire of the architect to design a building which meets the needs of the citizens but
which also utilizes the funds in the most appropriate =met. Council requested that the City consider joint
cooperation with the school district on certain projects of benefit to both entities. The Program Development
Subcommittee indicated the Council will be involved in each step as the process continues.
The Allen City Council accepted the information provided in the executive summary for the Allen
Recreation Center and will expect to see the facilities program for Council in the future and expects that the
{ existing committee will continue to work with the architect for the duration of the facility design process.
ALLEN CITY COUNCIL
REGULAR SESSION
! SEPTEMBER 16, 1993
Other Business
Calendar
September 22 7:00 P.M.
September 23 7:00 P.M.
Items of Interest
PAGE 6
(Agenda Item IX)
(Agenda Item IX -A)
Workshop -- Cable TV Franchising
Workshop -- C.O. W
(Agenda Item IX -B)
There were no items of interest.
Executive Session (Agenda Item X)
In accordance with Article 6252-17, V.A.T C.S. (Open Meetings Law), Sections 2(e), 2(g) and 2(r), the
Allen City Council convened into Executive Session at 9:24 p.m. in the Conference Room of the Allen Municipal
Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to:
Appointments to Vacancies on Various City Boards
1. Parks and Recreation Board
2. Board of Adjustment
3. Sign Control Board
4. Economic Development Corporation Board
Consider Disposition of Excess Property
r Staff Presentation on Economic Development
r Council Employee Evaluations
The Executive Session was adjourned at 11.32 p.m.
Reconvene (Agenda Item XI)
The Allen City Council reconvened into regular session at 1133 p.m. on Thursday, September 16, 1993,
in the Council Chambers of the Allen Municipal Annex.
The Interview Committee presented a slate of nominations for specific places on the City Boards:
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 16, 1993 PAGE 7
Expiration
Parks and Recreation Board
Place No. 2 James Waldbauer 9/30/95
Place No. 4 Frank Maitland 9/30/95
Place No. 6 Lonnie Thomas 9/30/95
Place No. 7 Leah Magruder 9/30/94
Board of Adjustment
Place No. 1 Galen Clay 9/30/95
Place No. 3 Bill Roberge 9/30/95
Place No. 5 Philip Rich 9/30/95
Sign Control Board
Place No. 1 Terri Perry 9/30/95
Place No. 3 Joe Chenoweth 9/30/95
Place No. 5 Barton Black 9/30/95
Economic Development Corporation Board
Place No. 3 E. T Boon 9/30/96
MOTION: Upon a motion made by Councilmember Chnstakos and seconded by Mayor Pro Tem Lilly, the
Council voted six (6) for and none (0) opposed that the nominations cease and the slate of
individuals previously nominated be appointed by acclamation to the designated places on the
Parks and Recreation Board, Board of Adjustment, Sign Control Board and Economic
Development Corporation Board. The motion carried.
Consider Disposition of Excess Property
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Christakos, the
Council voted six (6) for and none (0) opposed to authorize the City Manager to dispose of
excess city property on McDermott between US 75 and SH 5. The motion carried.
Staff Presentation on Economic Development
There was no action taken on this item.
Council Employee Evaluations
There was no action taken on this item.
A
ALLEN CITY COUNCIL
REGULAR SESSION
SEPTEMBER 16, 1993
Adiourn
PAGE 8
(Agenda Item XII)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 11.35 p.m., on Thursday, September 16, 1993. The motion carried.
These minutes approved on the 7th day of October , 1993.
APPROVED:
ce Farmer, MAYOR
ATTEST:
J o C,%
CAY