Min - City Council - 1994 - 03/17 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 17, 1994
Present:
Joe Farmer, Mayor (absent)
Councilmembets:
Kevin Lilly, Mayor Pro Tem (absent)
Mickey Christakos, Acting Mayor
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Acting Mayor/Councilmember Christakos at 6:30 p.m. on Thursday, March 17,
1994, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion
(Agenda Item 11)
Parks and Recreation Director Rhoda Savage has drafted a survey regarding batting cages at Ford Park
and has requested that the ad hoc committee meet to review it.
Council was reminded to provide the Mayor with their comments on the State of the City for the Spring
Planning Session.
City Manager Jon McCarty distributed Economic Development Corporation minutes for Board of
Director's regular meeting of February 15, 1994.
The Council was invited to the CIP committee meeting to be held at 7:00 p.m. in the Library Meeting
Room on Monday, March 21. Discussion was held regarding the process of the CIP Steering Committee and
their recommendations to the Council. It was felt and suggested that the committee proceed in seeking out all
forms of funding for all projects on the CIP recommendation list.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 17, 1994
Discussion of Consent Agenda
PAGE 2
and Regular Agenda Items (Agenda Item III)
There was no discussion regarding the Consent Agenda Items.
Discussion was held regarding Agenda Item V, Council Committee Reports. The Finance/Administration
Subcommittee indicated the attorneys are designing a franchise agreement to he considered by the City of Allen.
Discussion was held regarding Agenda Item VI, Citizen's Comments. It was unclear whether citizens
would be present for tonight's meeting.
Discussion was held regarding Agenda Item VII, Tabled Items. The tabled items will not be removed
from the table this evening.
Citizens will be present for the Adopt -a -Highway Programs regarding Primerica Financial Services, the
Lions Club and the Tax Club. These items will require independent motions.
Discussion was held regarding Agenda Item XI, Presentation of Plaque -of -Appreciation to Outgoing
Member of Sign Control Board. Jeff Nolan will be present to receive his plaque this evening.
Discussion was held regarding Agenda Item XII, Approve a Resolution Authorizing the Economic
Development Corporation to Borrow Funds through the Texas Leverage Fund for Refinancing and Development
of the AEDC 92 -Acre Tract. Sam Satterwhite, Administrative Assistant for Economic Development, will present
information regarding the Texas Leverage Fund.
Discussion was held regarding Agenda Item XIII, Approve Budget and Authorize Bidding for
Construction of Water and Sanitary Sewer Lines for Photronics-Toppan Texas, Inc. George Conner, Director
of Public Works, will present information regarding the construction of the water and sanitary sewer lines for
Photronics.
Discussion was held regarding Agenda Item XIV, Approve Specifications for Purchase of Backhoe/Loader
Tractor for Public Works Drainage Department and Authorize Staff to Solicit Bids. The backhoe/loader tractor
for Public Works Drainage Department will require Council authorization to go out for bid due to the fact that
one was not available on a state or county contract for the City to purchase.
There was no discussion regarding other business.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:20 p.m. on Thursday, March 17, 1994.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Acting Mayor/Councilmember Christakos at 7:32 p.m. on Thursday, March 17, 1994 in the
Council Chambers of the Allen Municipal Amex, One Butler Circle, Allen, Texas.
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ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 17, 1994
CONSENT AGENDA
PAGE 3
(Agenda Item IV)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Hamner, the
Council voted five (5) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of February 28, 1994, Special Called Public Hearing on a Unilateral
Annexation.
B. Approve Minutes of March 1, 1994, Special Called Public Hearing on Cable TV
C. Approve Minutes of March 3, 1994, Regular Meeting.
D Authorize city staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Texas Contractors $ 18.10
For: Country Meadows Park Construction
(Installation of Concrete for Picnic Tables)
1985 Park Bond Funds
Period: January 1994
2. Ron Hobbs, Architect $5,341.87
For: Architectural Planning Services for Recreation
Building Facilities
1992 Park Bond Funds
Period: February 1994
3. Harte Hanks Community Newspaper $ 32.63
For: Advertisement for Removal of Ferris Water
Tower
1992 Water & Sewer Bond Funds
Period: January 30, 1994
4. Graham Associates, Inc. $ 692.00
For: Stake Inlets for Utility Relocation Verification
1992 Water & Sewer Bond Funds
Period: March 8, 1994
E. Tax Report.
F Approve Resolution Authorizing an Adjustment and Refund to the 1993 Tax Rolls.
Resolution No. 1227-3-94(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Authorizing an Adjustment and Refund to the 1993 Tax Roll.
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ALIEN CITY COUNCIL
REGULAR SESSION
MARCH 17, 1994
Council Committee Retorts
Finance/Administration:
Development:
Services:
PAGE 4
(Agenda Item V)
CIP meeting to be held Monday, March 21, at 7:00 p.m. in the Library Meeting Room
Cable TV — information from the public hearing has been distributed to the law firm and the
franchise agreement is being prepared
March 19 meeting was held to discuss Texas Leverage Fund
Announcement of the Attorney General's Regional Office being constructed behind the Eagle
Plaza Shopping Center
No report
Mayor's:
Information has been distributed to the Council
Citizen's Comments
(Agenda Item VI)
Sotoria Montanari and Nancy VandenBerge, 211 Sycamore Creek, Allen, TX, presented the City of Allen
a certificate for "Keep Texas Beautiful" Award and requested that the Council designate April 9 as "Clean -Up
Allen Day " The City Secretary will prepare a proclamation to present to the Texas Environmental Action
League. Letters were read from fifth graders in response to a recent school presentation regarding new
procedures for solid waste.
Greg Judah, 11 Wooded Lane, Allen, TX and Tammy Lee, 9 Wooded lane, Allen, TX, spoke before
the Council regarding concerns about lack of water, requesting information regarding the widening of McDermott
since a desire has been expressed regarding improvements to the entry way, speed on FM 2170, and further
information regarding a "gated" entry into their subdivision (The Woods).
These items have been noted and will be referred to the City Manager for further discussion
Tabled Items (Agenda Item VII)
Consider the Planning and Zoning Commission
Recommendations to Adopt a New Subdivision Ordinance
This item was not removed from the table.
E,
(Agenda Item VII -A)
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ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 17, 1994 PAGE 5
Consider a Resolution Authorizing Execution
of a Contract for Batting Cages in Ford Park and
Initiating Zoning in the Form of a Specific Use Permit (Agenda Item VII -B)
This item was not removed from the table
Authorize Execution of a Contract and
Recognize Primerica Financial Services for
their Participation in the Adopt-a-Hiehwav Program (Agenda Item VHD
Will Smith, representing Primerica Financial Services, was present and agreed to adopt a section of
Bethany Road beginning at Cottonwood Creek to Allen Heights Drive in accordance with the City of Allen "Keep
Allen Beautiful — Adopt -a -Highway" Program.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Nichols, the
Council voted five (5) for and none (0) opposed to authorize the Acting Mayor to execute the
Contract for the Adopt -a -Highway program with Primerica Financial Services, Bethany Road
between Cottonwood Creek and Allen Heights Drive, for a period of one year ending March 17,
1995. The motion carried.
Authorize Execution of a Contract and
Recognize the Lions Club for their
Participation in the Adopt -a -Highway Program
(Agenda Item Ht)
Brian Anderson, representing the Lions Club, was present and agreed to adopt a section of FM 2170
between SH 5 and Allen Heights Drive in accordance with the City of Allen "Keep Allen Beautiful — Adopt -a -
Highway" Program.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Terrell, the
Council voted five (5) for and none (0) opposed to authorize the Acting Mayor to execute the
Contract for the Adopt -a -Highway program with the Lions Club, FM 2170 between SH 5 and
Allen Heights Drive, for a period of one year ending March 17, 1995. The motion carried.
Authorize Execution of a Contract
and Recognize The Tax Club for their
Partici tion in the Adopt -a -Highway Protein the Adoot-a-Highway Proms
(Agenda Item X)
John Hillstein and Alan Havog, representing The Tax Club, were present and agreed to adopt a section
of Jupiter Road between Bethany Road to SH 5 in accordance with the City of Allen "Keep Allen Beautiful —
Adopba-Highway" Program.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Terrell, the
Council voted five (5) for and none (0) opposed to authorize the Acting Mayor to execute the
Contract for the Adopt -a -Highway program with The In Club, Jupiter Road between Bethany
Road to SH 5, for a period of one year ending March 17, 1995. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 17, 1994 PAGE 6
Although the City Council did not take official action, Patrick Kirtell, representing TRW, was present
and agreed to adopt the roadways in front of TRW, Enterprise Drive and TRW Parkway in accordance with the
City of Allen "Keep Allen Beautiful — Adopt -a -Highway" Program. Future action will authorize the Mayor to
sign the contract with TRW
Presentation of Plaque -of -Appreciation
to Outeoina Member of Sim Control Board (Agenda Item XI)
Acting Mayor/Councilmember Christakos presented a plaque -of -appreciation to Jeff Nolan and extended
the gratitude of the Council for his services in this capacity
Jeff Nolan
Sign Control Board
August 1993 - March 1994
Approve a Resolution Authorizing the
Economic Development Corporation to Borrow
Fonds through the Texas Leverage Fund for
Refmamine and Develoument of the AEDC 92 -Acre Tract (Agenda Item XII)
Sam Satterwhite, Administrative Assistant to Economic Development, reviewed the Texas Leverage Fund.
This fund allows cities with the I/2c sales tax to borrow money against their tax receipts. There will be a lien
on the land and any proceeds from future sales will be used to pay down on the loan itself. It will however,
provide a very liquid asset for the Allen Economic Development Corporation (AEDC). Mr. Satterwhite reviewed
the debt designed services infrastructure cost and possible revenues for future years. Projections have been
calculated on the following assumptions:
As of March 1, 1994, the AEDC meets only minimum sales tax projections
October 31, 1994, WalMart leaves Allen
The current WalMart facility remains vacant
TRW receives $150,000 annually in sales tax rebates
AEDC incurs debt through the TLF
AEDC uses TLF loan to consolidate current debt and finance site improvements
The AEDC has voted unanimously to take advantage of this offer through the Texas Leverage Fund for
refinancing and development of the 92 -acre tract.
E. T Boon, member of the AEDC, spoke before the Council and indicated his support of this fund stating
that it will give the corporation much more flexibility and feels it is a very good deal for the City
Resolution No. 1228-3-94(R): A Resolution of the
City Council of the City of Allen, Collin County,
Texas, Authorizing and Approving a Loan from the
Texas Leverage Fund to the Allen Economic
Development Corporation, to Fund Debt
Consolidation and Infrastructure Improvements to the
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 17, 1994 PAGE 7
Allen Central Business Park; Authorizing the
Execution and Delivery of all Necessary Loan
Agreements and Other Related Instruments;
Approving the Proposed Project in Concept and
Expenditures to be Funded by Said Loan; Approving
Certain Resolutions of the Allen Economic
Development Corporation; Making Other Findings
and Provisions Related to the Subject; and Declaring
an Effective Date.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the
Council voted five (5) for and none (0) opposed to approve Resolution No. 1228-3-94(R) as
previously captioned in accordance with Staff, Allen Economic Development Corporation Board,
and Development Subcommittee recommendations to obtain a loan through the Texas Leverage
Fund Program. The motion carried.
Approve Budget and Authorize Bidding for
Construction of Water and Sanitary Sewer
Lines for Photronics-Tonnan Texas. Inc. (Agenda Item XIII)
George Conner, Director of Public Works, indicated that the agreement of the purchase of the 10 -acre
tract along US 75 by Photronics-Toppan Texas, Inc. requires the City to supply water and sanitary sewer services
to the property before building construction can commence on the tract. The City's water and sanitary sewer
master plan requires a 12 -inch water main and an 8 -inch sanitary sewer line to service the tract for future
development. The lines will be located in a 20 -foot utility easement along US 75 which has been acquired by
the Public Works Department. The funding for this project will be from the Allen Economic Development
Corporation in the estimated amount of $175,825.10. The City of Allen has done the engineering on the project
and will act as administrator for the contract.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the
Council voted five (5) for and none (0) opposed to approve a budget of approximately
$112,306.70 for the water main and $63,518.40 for the sanitary sewer line for the Photronics-
Toppan Texas, Inc. property and authorize the City of Allen to request bids for the construction
of the project. The motion carried.
Approve Specifications for Purchase of
Backhoe/Loader Tractor for Public Works Drainage
Denarlorent and Authorize Staff to Solicit Bids (Agenda Item XIV)
The City Council approved the purchase of a new backhoe/loader from the 1993-1994 operating budget
for the Drainage Department. A total of $45,000 was budgeted for the new backhoe and because this item could
not be located on a current state or local contract, Staff is requesting authorization to go out for bid on this item.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 17, 1994
PAGE S
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Nichols, the
Council voted five (5) for and none (0) opposed to approve the specifications for the
backhoe/loader and authorize Staff to go out for bid with a budgeted amount of $45,000 in the
1993-1994 operating budget for the Drainage Department. The motion carried.
Other Business
Calendar
(Agenda Item XV)
(Agenda Item XV -A)
March 26 Due to several Council conflicts, the Spring Planning Session will not be held on Saturday,
March 26. An extended time period on Friday, March 25, will complete the Spring Planning
Session.
Items of Interest (Agenda Item XV -B)
There were no items of interest to the Council.
A 'outs
(Agenda Item XVI)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Terrell, the
Council voted five (5) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 8:14 p.m., on Thursday, March 17, 1994. The motion carried.
These minutes approved on the 7th day of April , 1994.
APPROVED:
J�Ore
er, MAYOR
ATTEST:
Ju orr' t, CMC, CITY SECRETARY