Min - City Council - 2018 - 08/17 - Workshop ALLEN CITY COUNCIL
FY 2018-2019 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 17, 18,AND 19,2018
Present:
Stephen Terrell,Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tern
Kurt Kizer
Carl Clemencich
Lauren Doherty
Robin L. Sedlacek
Baine Brooks
City Staff Present:
Peter H. Vargas, City Manager
Shelli Siemer,Assistant City Manager
Eric Ellwanger,Assistant City Manager
Shelley B. George, City Secretary
Pete Smith,City Attorney
Eric Cannon,Chief Financial Officer
City Staff Present Through Saturday,August 18,2018:
Chris Landrum, Budget Manager
Tim Dentler,Parks and Recreation Director
Stephen Massey, Community Services Director
Chris Flanigan, Engineering Director
Marc Kurbansade, Community Development Director
Jon Boyd,Fire Chief
Brian Harvey, Chief of Police
Dan Bowman,Allen Economic Development Director/CEO
Monika Kretschemer,Human Resources Director
Eric Matthews,Information Technology Director
Teresa Warren,Public and Media Relations Director
Steven Glickman,Assistant Chief Financial Officer
City Staff Attending Department Presentations Only on Friday,August 17,2018:
Brian Bristow,Parks and Recreation Assistant Director
Carrie Cessna,Parks and Recreation Assistant Director
David Angeles,Parks and Recreation Assistant Director
Ryan Patterson,Strategic Services Auditor
City Staff Attending Department Presentations Only on Saturday,August 18,2018:
Jimmy Knipp, Community Services Assistant Director
Joseph Cotton,Engineering Assistant Director
Lee Battle,Community Development Assistant Director
Claudia Wayland,Youth Services Manager
David Cannaday,Assistant Fire Chief
Richard Vaughn,Assistant Fire Chief
Robert Flores,Deputy Police Chief
Ken Myers,Deputy Police Chief
Johnny Thomason, Deputy Police Chief
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 17, 18,AND 19,2018 PAGE 2
FRIDAY,AUGUST 17,2018
The Allen City Council convened the FY 2018-2019 Budget Workshop Session at 1:12 p.m. on Friday,
August 17, 2018, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle,Pottsboro,Texas. Mayor Terrell called the meeting to order and announced a quorum was
present.
Call to Order and Announce Quorum is Present
Welcome and Introduction of Budget Process
• Peter H. Vargas, City Manager
- Budget Video
Overview of Budgets
• Eric Cannon, Chief Financial Officer
• Chris Landrum, Budget Manager
- Budget Overview
- Budget Implications
- Legislative Update—Potential Impact of Revenue/Appraisal Caps
- CIP Debt Service
Question and Answer Session Regarding Proposed Budget
Parks and Recreation Department Budget Presentation
• Tim Dentler,Director,Parks and Recreation
• Carrie Cessna,Assistant Director,Parks and Recreation
• Brian Bristow,Assistant Director,Parks and Recreation
- Parks &Recreation Overview
- Projects Overview
Break
Allen Event Center Budget Presentation
•
• David Angeles, General Manager,Allen Event Center
Question and Answer Session Regarding Proposed Budget
Dinner,Tanglewood Dining Room
The Budget Workshop Session was recessed at 5:00 p.m. on Friday, August 17, 2018.
SATURDAY,AUGUST 18,2018
The Allen City Council reconvened the FY 2018-2019 Budget Workshop Session at 8:52 a.m. on Saturday,
August 18, 2018, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle,Pottsboro,Texas. Mayor Terrell reconvened the meeting to order and announced a quorum
was present.
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 17, 18,AND 19,2018 PAGE 3
Community Services Department Budget Presentation
■ Steve Massey, Director, Community Services
- General Fund Update
- Drainage Fund Update
- Water and Sewer Fund Update
- Update on Solid Waste Fund
Question and Answer Session Regarding Proposed Budget
Break
Capital Improvement Program(CIP) Update
■ Chris Flanigan,Director,Engineering
- Current CIP Program
- Discuss plan for former AISD Annex
- Facility Maintenance Fund
- Road Improvement Projects—Stacy Rd, Greenville,etc.
Question and Answer Session Regarding Proposed Budget
Lunch,Tanglewood Dining Room
Community Development Department Budget Presentation
• Marc Kurbansade,Director, Community Development
- Budget Overview
- Development Trends
Question and Answer Session Regarding Proposed Budget
Break
Fire Department Budget Presentation
• Jonathan Boyd,Fire Chief
Question and Answer Session Regarding Proposed Budget
Police Department Budget Presentation
• Brian Harvey,Police Chief
Question and Answer Session Regarding Proposed Budget
Council Discussion Regarding the Proposed Budget
Dinner,Tanglewood Dining Room
The Budget Workshop Session was recessed at 6:42 p.m. on Saturday,August 18, 2018.
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 17, 18,AND 19,2018 PAGE 4
SUNDAY,AUGUST 19,2018
The Allen City Council reconvened the FY 2018-2019 Budget Workshop Session at 9:28 a.m. on Sunday,
August 19, 2018, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle,Pottsboro,Texas. Mayor Terrell reconvened the meeting to order and announced a quorum
was present.
Annual Review of Council Rules of•Order and Procedure and City Charter
• Shelley George, City Secretary
• Peter G. Smith, City Attorney
Annual Board Appointment Process Update
Council Discussion Regarding the Proposed Budget
Lunch,Tanglewood Dining Room
Council Discussion Regarding the Proposed Budget
EXECUTIVE SESSION: An Executive Session was not held.
Adjourn
MOTION: Upon a motion made by Councilmember Clemencich and a second by Mayor Pro Tern
Caplinger, the Council voted seven (7) for and none (0) opposed to adjourn FY 2018-2019
Budget Workshop Session at 1:06 p.m. on Sunday,August 20, 2018, in the Maritime Ballroom
of Tanglewood Resort Hotel and Conference Center,290 Tanglewood Circle,Pottsboro,Texas.
The motion carried.
These minutes approved on the 28th day of August 2018.
APP' I VED:
.. 4
Stephen Terrell,MAYOR
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