Min - City Council - 1994 - 04/18 - Workshop0
ALLEN CITY COUNCIL AND
CAPITAL IMPROVEMENT PROGRAM STEERING COMMITTEE
JOINT WORKSHOP
APRIL 18, 1994 - 7:00 P.M.
ALLEN LIBRARY MEETING ROOM
TWO ALLEN CIVIC PLAZA
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
CIP Steerine Committee:
Jim Wolfe - Chair
Gary Edstrom - Finance
Paul Penny - City Office
Robin Sedlacek - Parks and Recreation
Gail Boon - Library and Arts
Jerry Wilson - Public Safety
Mark Hicks - Streets and Drainage
Jim Waldbauer - Water and Sewer
Call to Order and Amounce a Ouorum is Prevent
Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
Barbara Buehler, Library Director
George Conner, Director of Public Works
Ron Gentry, Fire Chief
Bill Petty, Director of Community Development
Rhoda Savage, Director of Parks & Recreation
Michael Stanger, Assistant to City Manager
(Agenda Item I)
With a quorum of the Councilmembers, Capital Improvement Program Steering Committee (CIP) and
Staff support present, the joint workshop session of the Allen City Council and CIP Steering Committee was
called to order by Mayor Farmer and Chair Wolfe at 7:03 p.m. on Monday, April 18, 1994, in the Meeting
Room of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Ooenine Remarks
(Agenda Item 11)
Mayor Farmer indicated that the Council has received the CIP Study Committee recommendation
notebook along with all he minutes of the meetings and he supplemental information presented to the Council.
Mayor Farmer, on behalf of the City Council, expressed appreciation to all the members of the committee for
the time and effort spent on this project and complimented them on the high-quality end product.
ALLEN CITY COUNCIL
JOINT WORKSHOP SESSION
APRIL 18, 1994
PAGE 2
Presentation of Recommended Capital Imorovement Proeram (Agenda Item M
The presentation of the recommended Capital Improvement Program by the Steering Committee will be
specifically to review any outstanding concerns or questions that have arisen during the process and may arise
in the future.
Streets and Drainaee - Mark Hicks, Chair
The Streets and Drainage Committee is presenting all the "A" and "B" projects and feels
very strongly that they all need to be included in the bond package. The Cottonwood Creek
erosion project was placed in a "C" Category although discussion was held regarding dropping
it entirely from the CIP project list. Signage, bicycle paths, and signalization is not a part of the
package but the subcommittee is asking that Council address these issues at an appropriate time.
The asphalt alley replacement includes all current asphalt alleys.
City Offices - Paul Penny. Chair
The City Offices Committee reviewed alternatives for city offices which included lease
of building space, portable buildings or a new building complex. The entire committee agreed
that portable buildings and lease of building space were not feasible alternatives for Allen. The
Steering Committee did address the Civic Plaza and the amount of money that is now available
and is recommending it as a Category "A" project Priority 2 with additional funds to be included
in the Priority 1 project of City Hall to include landscaping. The City Hall proposed is a 60,000
square foot building which would handle the City of Allen at its complete build -out.
Parks and Recreation - Robin Sedlacek. Chair
The Parks and Recreation Committee had definite mixed feelings regarding the natatorium
but the Steering Committee moved the natatorium from the "A" Priority to the "C" Priority
Category The Committee did feel that funding should come from other sources and in reviewing
the project list, due to the outdoor pool providing monies appropriate for approximately one-half
of the natatorium cost, flexibility is built into the project if additional monies are found outside
of the City, such as AISD or other private funds that may still accomplish the natatorium project.
Library and Arts - Gail Boon, Chair
The Library and Arts Committee was unanimous in its recommendation for additional
study tables, chairs, etc. in Category "A" and for the addition of the expansion and the present
building in Category 'B" project list. The Committee, however, felt that the City of Allen is not
quite ready for a "fine arts" building and at the present time since the City of Allen does have
existing space that can be used to this end. The supplemental report shows the formation of an
"Arts Council" with City Council backing.
ALLEN CITY COUNCIL
JOINT WORKSHOP SESSION
APRIL 18, 1994
Police and FSre - Jem Wilson, Chair
PAGE 3
The supplemental report to the Council from the Police and Fire Committee indicates the
need to address a serious vehicle replacement policy and the Civil Defense System Program. The
Subcommittee is also recommending that the Council pursue possible surrounding participation
with the fire drill tower/fire range. Due to the fact that the annual shelter is a public health
rather than a public safety issue, this would be a separate proposition on the ballot. This item
has raised certain controversy in the community and presentation should include the infra-
structure cost as a major part of the facility cost.
Water and Sewer - Jim Waldbauer, Actin Chair
The Water and Sewer Committee is recommending all the "A" and "B" projects. Various
forms of funding available for these projects were pointed out to the Council and discussion was
held regarding a back-up water line for the Woods' Subdivision.
Finance - Gary Edstrom. Chair
The Finance Committee reviewed the criteria for evaluation of projects by the
subcommittee which included:
"A" projects = MUST HAVE IN ORDER TO:
Maintain current service level and quality of life, given projected growth.
"B" projects = NEED TO HAVE IN ORDER TO:
Achieve service levels and quality of life as defined in the Comprehensive Plan, given projected growth.
"C" projects = NICE TO HAVE IN ORDER TO:
Enhance service levels and quality of life to a level beyond the Comprehensive Plan, given projected
growth.
The Committee focused on new residential and commercial growth figures and provided
a scenario to review with a "no tax" increase providing $25,835,000 worth of bonds and one -cent
per year increase for a $33,050,000 bond project. The Study Committee did not look at timing
issues and felt that Council needs to address this issue in depth. Financial policies were reviewed
including:
Policies in place regarding General Fund reserves and Debt Service Fund reserves will continue.
If they are changed, the change will be funded by Council at the time of the change.
Operations and maintenance cost in and of itself could impact the tax rate excluding any
consideration of new debt.
Any tax rate increase here assumes that all revenue generated from the increase will be applied
toward debt service.
ALLEN CITY COUNCIL
JOINT WORKSHOP SESSION
APRIL 18, 1994
PAGE 4
No expected increases in sales tax, fees or any other revenues will be used to calculate or offset
debt service.
The G.O. Debt service numbers do not take into effect any increase in present assessed
values on property already on the tax rolls. Concern also arose regarding the interest rates on
bond sales at the present time.
Discussion of Proposed Protects (Agenda Item M
There was no further discussion on the proposed projects.
Set Additional Workshop Meeting (if
necessary) and Discuss Rmtainim Steps in the Process (Agenda Item V)
No additional workshop meeting was scheduled.
Arlin urn (Agenda Item VI)
Mayor Farmer and Chair Jim Wolfe adjourned the meeting at 9:01 p.m.
These minutes approved on the 5th day of May , 1994.
ATTEST:
dy M icon, CMC, CITY SECRETARY
I
APPROVED:
Ae Farmer, MAYOR