Min - City Council - 1994 - 05/05 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MAY 5, 1994
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:35 p.m. on Thursday, May 5, 1994, in the Lunch Room of
the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Oven Council Discussion
(Agenda Item II)
The City Manager reported to the Council he had contacted the proponent for the wet and dry petition
for the City of Allen and that the Council wishes to remain non-comntittal with regard to their feelings regarding
this issue.
A public notice has been published in the Allen American regarding TCI Cable having submitted Federal
Communication Commission Form 393 justifying its current rates for cable TV service and asking for written
comments to be submitted to the City Manager's office by 5:00 p.m., Thursday, May 12.
The City Manager reported that the fish in the top two lakes of Bethany Lakes Park were killed off.
There is no indication at this time what has caused this kill-aff, but it was suggested that the fish and the water
be tested to determine the source of contamination.
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ALLEN CITY COUNCIL
�WORKSHOP SESSION
MAY 5, 1994
Discussion of Consent Agenda
and Re¢ular Aeenda Items
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(Agenda Iter III)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda
Item IV, Consent Agenda, Item E, Consider Adoption of Ordinance Creating Process for Registration and
Licensing of Electricians and Repealing Ordinance No. 318. This Interlocal Agreement with the North Texas
Council of Governments is a cooperative regional program for electrical license testing.
Discussion was held regarding Agenda Item V, Council Committee Reports. There were no Council
committee reports.
Discussion was held regarding Agenda Item VI, Citizen's Comments. Council was unaware of anyone
who would be present tonight to speak before the Council.
Discussion was held regarding Agenda Item VII, Tabled Items, Item A, Authorize the Use of Planning
Consultant to Assist the City and Allen Independent School District (AISD) to Identify Joint Land Use
Opportunities. After discussions with the school district, the City Manager and school officials have agreed to
engage the services of an architect to provide architectural and land planning services for a possiblejoint land -use
opportunity between the City and the school district. This facility could potentially have a regional connotation.
Each entity is being asked to contribute $5,000 for this consultant.
Discussion was held regarding Agenda Item VII, Tabled Items, Item B, Consider a Resolution
Authorizing Execution of a Contract for Batting Cages in Ford Park and Initiating Zoning in the Form of a
Specific Use Permit. This item will remain on the table.
Discussion was held regarding Agenda Item VIII, Authorize Concession Sales at City Ballfields by Allen
Sports Association (ASA). The City is asking that ASA be awarded this contract due to the service they provide
rather than the money they generate.
There was no discussion regarding Agenda Item IX, Authorize Execution of Contract for Concession
Sales at Ford Park.
Discussion was held regarding Agenda Item X, Consider Items Related to the June 25, 1994, Bond
Election. Council was asked to review the propositions and their placement on the ballot. Discussion was held
with regard to the present library becoming a central location to the entire City rather than having satellite
libraries at eventual build -out. It was felt that the proposition would allow, if necessary, funding to provide
satellite locations in the future if it were found to he in the hest interest of the City Council was informed that
an educational process will he brought back to the Council for further study and acceptance. Discussion was
held, however, regarding the tax rate and the effect of this bond program on the citizens with regard to possible
perception of items that are not needed at this time.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:28 p.m. on Thursday, May 5, 1994.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MAY 5, 1994 PAGE 3
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:35 p.m. on Thursday, May 5, 1994 in the Council Chambers of the Allen
Municipal Amex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item IY)
MOTION: Upon a motion made by Comcilmember Nichols and seconded by Councilmember Bishop, the
Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of Allen City Council and Capital Improvement Program Steering
Committee Joint Workshop April 18, 1994
B. Approve Minutes of Allen City Council Regular Meeting, April 21, 1994
C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Armstrong -Berger, Inc. $ 1,805.00
For. Architectural Design -Allen Civic Plaza
Interest Earned Bond Funds
Period: March 1 thrn March 31, 1994
2. Payless Cashways $ 32.28
For: Redwood Lumber for Signage at Country
Meadows Park
1985 Park Bond Funds
Period: April 1994
3. Alpha Testing, Inc. $ 271.50
For: Density Tests, Nuclear Gauge and Moisture
Content FM 2170 Utility Relocation
1992 Water & Sewer Bond Funds
Period: February 15, 1994
4. Texas Contractors $ 298.00
For: Redwood Lumber for Signage at Country
Meadows Park
1985 Park Bond Funds
Period: April 1994
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 5, 1994 PAGE 4
5. Jeno Nurseries $ 1,450.00
For: Trees at Country Meadows Park
1985 Park Bond Funds
Period: April 1994
6. Pittsburg Tank and Tower Company $18,067.10
For: Removal of Ferris Water Tower/Less Retainage
- Grass Seed
1992 Water & Sewer Bond Funds
Period: April 21, 1994
D. Authorize Awarding Bid and Purchase of Mowing Equipment for the Parks and
Recreation Department.
Council authorized City Staff to award the bid for a Toro Reel mower to Goldthwaite's
of Texas with a purchase price of $17,825 and delivery date of 15-30 days.
E. Consider Adoption of Ordinance Creating Process for Registration and Licensing of
Electricians and Repealing Ordinance No. 318.
Ordinance No. 1247-5-94: An Ordinance of the City of Allen, Collin County, Texas,
Repealing Ordinance No. 318, Creating a Process for the Registration and Licensing of
Electricians; Ordaining Other Matters on the Subject; Providing Rules and Regulations
Pertaining to the Registration and Licensing Process; Providing a Severability Clause;
Providing for a Penalty for the Violation of this Ordinance; Providing for Publication of
the Caption Hereof; and Providing for an Effective Date.
Council Committee Retorts (Agenda Item V)
Services:
No report
Finance/Administration:
Cable TV
Development:
Meeting set for May 11
Mayor's:
No report
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 5, 1994 PAGE 5
Citizen's Comments (Agenda Item VD
A special presentation introduced by Chuck Williams and E. T Boon on behalf of the Grand Lodge of
Texas Lodge #1435 of Allen to honor one of the members of the City Council with the Community Builder
Award, the highest award that is presented outside the Lodge was given to Mayor Pro Tem Lilly
Rrck Allen, 150 Buckingham, representing Allen Sports Association (ASA), spoke before the Council
indicating that the Allen Sports Association voted to take a position and relay that position to the Council being
that they were opposed to private ventures on public land.
Patty Sumac (no address given) informed the Council she was concerned about the high taxes in the City
of Allen and the continual emphasis on new residential development.
Tabled Items (Agenda Item VII)
Authorize the Use of Planning Consultant to
Assist the City and Allen Independent School
District (AISD) to Identify Joint Land Use Opportunities (Agenda Item VII -A)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted seven (7) for and none (0) opposed to remove this item from the table. The
motion carried.
City Manager Jon McCarty informed the Council that the Allen Independent School District (AISD) has
interest in property that might include land necessary for an elementary school and a middle school and a high
school with possible other facilities in the same vicinity that the City has been looking at development for the next
community park on Exchange Parkway between SH 5 and US 75. Due to the fact that this area could have joint
and overlapping uses, both entities might be served by having a planning consultant assist in some initial layout
of facilities on the property to more accurately determine the amount of land needed by each entity and to identify
facility configuration that would allow maximum joint utilization of land and facilities. Both entities have agreed
upon STB Architects in conjunction with a land planner to provide this service.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councdmember Nichols, the
Council voted seven (7) for and none (0) opposed to authorize the expenditure of funds not to
exceed $5,000 to hire a consultant to work jointly with the AISD to study joint land utilization
in the Exchange Parkway Corridor. The motion carried.
Consider a Resolution Authorizing Execution of a
Contract for Batting Cages in Ford Park and
Initiating Zoning in the Form of a Specific Use Permit (Agenda Item VII -B)
This item was not removed from the table.
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ALLEN CITY COUNCIL
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MAY 5, 1994
Authorize Concession Sales at City
Ballfpelds by Allen Sports Association (ASA)
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(Agenda Item VIII)
Allen Sports Association (ASA) is interested in vending concessions at the City ballfields including Ford
Park, Hillside, McDermott, Reed, Story and Jupiter Park. The ASA has been the most dependable in years past
the best group to work with regarding concessions.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Terrell, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to negotiate and
execute a contract with Allen Sports Association (ASA) for a minimum payment of $500 to the
City to provide vender concessions at City ballfields to include Ford, Hillside, Jupiter,
McDermott, Reed and Story in 1994 with the option of the contract to be renewed upon Council
approval for two additional years. The motion carried.
Authorize Execution of Contract
for Concession Sales at Ford Park
(Agenda Item IX)
In the past the City has placed vending machines at the Ford Pool during the swim season. This year,
however, the City has been approached by DeliPac to sell concessions at the pool. The City will require a
percentage of revenue from concession sales at Ford Pool.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Nichols, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to negotiate and
execute a contract with DeliPac to vend concessions at Ford Pool with one-year renewable
options with Council's approval for two additional years. The motion carried.
Consider Items Related to the June 25, 1994 Bond Election
Resolution Ordering the June 25, 1994 City Bond Election
(Agenda Item X)
(Agenda Item X -A)
The Allen City Council put into motion a process for developing a Capital Improvement Program at the
end of 1993. The appointment of an eight member steering committee and solicitation of over 100 citizens who
served on the various committees provided a report in the form of a five-year Capital Improvement Program.
Although the Council is calling the election to authorize the sale of the bonds, the obligation to the citizens does
not take place until the bonds are actually sold.
Resolution No. 1248-5-94(R): A Resolution ordering
a bond election to he held in the City of Allen, Texas,
making provision for the conduct of the election and
resolving other matters incident and related to such
election.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop, the
Council voted seven (7) for and none (0) opposed to approve Resolution No. 1248-5-94 as
previously captioned. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 5, 1994 PAGE 7
Council complunented the citizen group that took part in the development of the Capital Improvement
Program document and the amount of work, effort and time to provide the Council with a document to get where
we are today
Consider Monday, June 27, 1994, as the
Canvass Date for the City Bond Election
(Agenda Item X -B)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the
Council voted seven (7) for and none (0) opposed to consider Monday, June 27, 1994 as the
canvass date for the City bond election. The motion carried.
Other Business
Matrix Bike Race
(Agenda Item XI)
(Agenda Item XI -A)
The City Manager informed the Council that the Matrix Challenge Bike Race is scheduled for Monday,
July 4, 1994 The City will be responsible to check the streets for potholes and debris prior to the race in order
to provide a suitable racing area for this criterion course.
Calendar (Agenda Item XI -B)
Dates of the bond election were noted in response to Council action this evening.
Items of Interest (Agenda Item XI -C)
City Secretary Judy Morrison reviewed the Municipal Messenger's schedule, the assignment of articles
and how they will be presented in the Municipal Messenger.
Executive Session (Agenda Item X11)
In accordance with The Texas Government Code, Staff Presentations, Section 551.075, the Allen City
Council convened into Executive Session at 8:45 p.m. in the Conference Room of the Allen Municipal Annex,
One Butler Circle, Allen, Texas in order to discuss matters pertaining to Staff presentation on economic incentives
package.
The Executive Session was adjourned at 10:39 p.m.
Reconvene (Agenda Item XIII)
The Allen City Council reconvened into regular session at 10:40 p.m. on Thursday, May 5, 1994, in the
Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during Executive
Session.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 5, 1994
Adjourn
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(Agenda Item XIV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Christakos, the
Council voted seven (T) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 10:41 p.m., on Thursday, May 5, 1994. The motion carried.
These minutes approved on the 19th day of May , 1994.
ATTEST::?
R Gam"'
J MorWon, on, CMC, CITY SECRETARY
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APPROVED:
Joe Farmer, MAYOR