Min - City Council - 1994 - 05/19 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MAY 19, 1994
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
David Kerr
David Bishop
Mike Nichols (absent)
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Falmer at 6:30 p.m. on Thursday, May 19, 1994, in the Lunch Room of
the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion
(Agenda Item H)
Discussion was held regarding a representative from the Dallas Regional Mobility Coalition to also
represent the City of Allen on the Regional Transportation Council with the North Texas Council of
Governments. The Mayor will further explore this possibility
It was noted that there are presently two openings on the Collin County Open Space Board and it was
suggested that if the Council was interested, we might consider Sotoria Montanari to be the City of Allen's
representative. It might prove to be very helpful to have someone from the City of Allen on this board.
Discussion was held regarding the City of Allen becoming more pro -active in grant applications. The
City will subscribe to a publication called "Grants for Cities and Towns" which will enumerate various contact
names, deadline dates and eligibility requirements of programs that have public funding available. Until a system
has been developed to handle such items, Councilmember Hamner will review the information and provide likely
possibilities to the City Manager for assignment to various department heads.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MAY 19, 1994 PAGE 2
Council has received phone calls regarding future traffic signalization on State Highway 5.
Council has also received calls regarding an empty lot located in Fountain Park that has been a problem
lot for many years with regard to high weeds and grass.
Council was notified of the North Central Texas Council of Governments 28th Annual General Assembly
Meeting to be held on Friday, June 3. Each Councilmember does have information on this and needs to get with
the City Secretary with attendance plans.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item III)
Mayor Falmer began the review of the Consent Agenda items. Discussion was held regarding Agenda
Item IV, Consent Agenda, Item G, Resolution to Continue Terms of Planning and Zoning and Library Board
Members until September. This item is brought forth from the Mayor's Subcommittee in accordance with the
review of the Boards and Commission process.
Discussion was held regarding Agenda Item X, Consider an Ordinance Establishing Administrative Fee
for Registration of Plumbing, Air-conditioning and Refrigeration, and Irrigation Contractors. The intent of this
Ordinance is to recoup some of the administrative costs in the registration of plumbing, air-conditioning,
refrigeration and irrigation contractors. Surrounding cities already have such a fee in place.
Discussion was held regarding Agenda Item XI, Authorize the City Manager to Execute an Easement with
North Texas Municipal Water District (NTMWD) for an 84" Water Line on Exchange Parkway to Provide
Additional Water Capacity for the Cities of Plano and Frisco. A question was raised regarding a land owner who
was concerned about a well that may be displaced by this 84" water line. The Director of Public Works will
research this item.
Discussion was held regarding Agenda Item XII, Consider Amendment to Subdivision Ordinance No.
1237-0-94, Section 603.3, to Require Hike and Bike Trails on Both Sides of Greenbelts and Setting the
Responsibility for Construction to the Developer. This item was an oversight in the original Subdivision
Ordinance and is being suggested for the benefit of both the City and the citizens.
Discussion was held regarding Agenda Item XIII, Approve Budget and Authorize Paving for Buckingham
Polo Club Estates. Funds for this project will come from paving assessments.
Discussion was held regarding Agenda Item XIV, Approve Budget and Authorize Paving for Ridgemont
Drive. The labor for the headwalls will be done on an hourly/daily rate which allows the City to provide this
item without going out for bid.
Discussion was held regarding Agenda Item XV, Other Business, Item A, Calendar, it was noted that
bond early voting will take place June 6 through lune 21 with the election to be held on June 25. It was also
noted that there is an AISD/Joint meeting will be held Thursday, May 26.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:25 p.m. on Thursday, May 19, 1994.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MAY 19, 1994
REGULAR SESSION - 7:30 P.M.
PAGE 3
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:31 p.m. on Thursday, May 19, 1994 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of April 27, 1994, Allen City Council Special Called Workshop on
Cable TV/Capital Improvement Program.
B. Approve Minutes of May 5, 1994, Regular Meeting.
C. Approve Minutes of May 12, 1994, Special Called Meeting to Canvass the May 7, 1994
Council Election.
D. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Armstrong -Berger, Inc. $ 265.00
For: Architectural Design -Allen Civic Plan
Interest Earned Bond Funds
Period: April 1 thm April 30, 1994
2. Collin County Electric $ 47.50
For: Anchors for Country Meadows Park for
Upgrades
1985 Park Bond Funds
Period: May 1994
3. Payless Cashways $ 15.00
For: Supplies for Signage Country Meadows Park
1985 Park Bond Funds
Period: May 1994
4. Ron Hobbs, Architect $12,158.47
For: Architectural Planning Services
1992 Park Bond Funds
Period: April 1994
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 19, 1994
PAGE 4
5. Allen True Value Hardware
$ 19.29
For: Anchoring Supplies for Country Meadows Park
Picnic Tables
1985 Park Bond Funds
Period: May 1994
6. Farris Concrete
$ 393.75
For: Purchase of Concrete on FM 2170 Utility
Relocation
1992 Water and Sewer Bond Funds
Period: May 3, 1994
7. Farris Concrete
$ 157.50
For: Purchase of Concrete for Roaring Springs/Main
Repair until Relocations we Complete
1992 Water and Sewer Bond Funds
Period: May 16, 1994
E. Tax Report.
�`' F Award Bid and Authorize Execution of a Contract with Jim Bowman Construction Co.
■ { for South Fountain Gate Sidewalk Construction.
�i Council authorized City Manager Jon McCarty to enter into a contract with Jim Bowman
Construction Co., Inc. with a bid amount of $34,471.60 for construction of a sidewalk
along the west side of south Fountain Gate Drive.
G. Resolution to Continue Terms of Planning and Zoning and Library Board Members until
September.
Resolution No. 1250.5-94(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Authorizing the Extension of Planning and Zoning Commission
and Library Board Member Terms of Office to Coincide with a Fall Appointment
Procedure; Directing Staff to Notify all Members of Aforementioned Boards of the
Change from Normal Procedure; and to Provide for an Effective Date.
The motion carried.
End of Consent Aeenda
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 19, 1994 PAGE 5
Council Committee Reports (Agenda Item V)
Development:
The Texas National Resource Conservation Commission announced that the City of Allen's water
system has been upgraded from an "approved" status to a "superior" status with signage to be
replaced in the near future.
Services:
No report
Finance/Administration:
No report
Mayor's:
r. Bond educational program will be reviewed later
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
Tabled Item: (Agenda Item VII)
Consider a Resolution Authorizing Execution of a
Contract for Batting Cages in Ford Park and
Initiating Zoning in the Form of a Specific Use Permit
This item was not taken off the table.
Consider a Resolution Tolling the Initial Rate
Submission for the Cable Television Franchise (Agenda Item VIII)
The Cable TV rate review process is governed strictly by FCC regulations. This Resolution authorizes
Council to comply with requirements of tolling or delaying the rate case for the 90 -day period.
Resolution No. 1251-5-94(R): A Resolution of the
City Council of the City of Allen, Collin County,
Texas, Extending the Review Period Associated with
Cable Television Rate Doctunents Submitted by
Communications Services Cable Television Company.
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 19, 1994
PAGE 6
MOTION: Upon a motion made by Councilmember Terrell and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1251-5-94(R) as
previously captioned. The motion carried.
Consider a Resolution Authorizing Destruction
of Unscheduled Records of the City of Allen (Agenda Item Iln
A Records Management Program for the City of Allen has been approved with the City Secretary
designated as the Records Management Officer for the City of Allen. The first step taken in the City of Allen
toward the development of a records retention schedule allows for the destruction of unscheduled records for the
City. Approximately 275 cubic feet has been approved by the department head, the City Manager and the Texas
State Library
Resolution No. 1252-5-94(R): A Resolution of the
City Council of the City of Allen, Collin County,
Texas, Approving the Destruction of Approximately
Two Hundred Seventy -rive (275) Cubic Feet of City of
Allen Records in Accordance with the Guidelines of
the State of Texas; and Providing an Effective Date.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1252-5-94(R) m
previously captioned. The motion carried.
Consider an Ordinance Establishing Administrative
Fee for Registration of Plumbing, Air-conditioning
and Refrigeration, and Irrigation Contractors (Agenda Item X)
Plumbers, irrigators and air-conditioning and refrigeration subcontractors are licensed by the state.
However, they are also required to complete a local registration which requires a considerable amount of
administrative time and effort. Surrounding cities are charging a fee for this service and the attached resolution
would allow for subcontractors to be charged $25 for a one-year license.
Ordinance No. 1253-5-94: An Ordinance of the City
of Allen, Collin County, Texas, Amending Chapter 4,
Article 1, Sections 4-7 (C), 4-8 (C) and 4.9 (C), of the
City of Allen Code of Ordinances so as to Establish
an Administrative Fee for the Registration of
Plumbing, Air -Conditioning and Refrigeration, and
Irrigation Contractors; Providing a Severability
Clause; Providing for a Penalty for the Violation of
this Ordinance; Providing for Publication of the
Caption Hereof; and Providing for an Effective Date.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 19, 1994
PAGE 7
MOTION: Upon a motion made by Councilmember Hamner and seconded by Coumilmember Kerr, the
Council voted six (6) for and none (0) opposed to approve Ordinance No. 1253-5-94 as
previously captioned in accordance with Development Subcommittee and Staff recommendations.
The motion carried.
Authorize the City Manager to Execute an
Easement with North Texas Municipal Water
District (NTMWD) for an 84" Water Line on
Exchange Parkway to Provide Additional Water
Capacity for the Cities of Plano and Frisco (Agenda Item XI)
The cities of Plano and Frisco have requested North Texas Municipal Water District to provide additional
water capacity to them which would require the City of Allen to grant a permanent easement and temporary
construction along an 84" water transmission pipeline to be installed in the existing right-of-way in the future
median of Exchange between Malone Road and SH 5. North Texas Municipal Water District has requested the
City of Allen to grant permanent easement, to acquire the detailed field notes on the road alignment for Exchange
between SH 5 and US 75 and to finalize the pipeline alignment west of US 75 along Exchange Parkway to Custer
Road. It was suggested that the City Manager use this item as a negotiation point with the district at such time
when the City of Allen might wish to buy the 24" water line from the district.
Ordinance No. 12545-94: An Ordinance of the City
Council of the City of Allen, Collin County, Texas,
Authorizing the City Manager to Execute an
Easement for a Water Pipeline to the North Texas
Municipal Water District, in Accordance with the
Easement Documents Attached Hereto and Made a
Part Hereof for all Purposes; Finding and
Determining that the Meeting at Which This
Ordinance is Passed is Open to the Public as
Required by Law.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Hamner, the
Council voted six (6) for and none (0) opposed to approve Ordinance No. 1254-5-94 as
previously captioned and in accordance with Development Subcommittee and Staff
recommendation. The motion carried.
Consider Amendment to Subdivision
Ordinance No. 1237-4-94, Section 603.3,
to Require Hike and Bike Trails on Both
Sides of Greenbelts, and Setting the
Responsibility of Construction to the Developer (Agenda Item XII)
It has become apparent that the text of the present Subdivision Ordinance is unclear whether the hike and
bike sidewalks should be constructed on only one or both sides of the creeks and tributaries and who has the
responsibility for that construction. It is the recommendation that the trails be constructed on both sides by the
developer unless waived by the City Engineer in writing for a stated reason.
ALLEN CITY COUNCIL
REGULAR SESSION
El MAY 19, 1994 PAGE 8
Ordinance No. 12$5-594: An Ordinance of the City
of Allen, Collin County, Texas, Amending Section
603.3 of Subdivision Ordinance No. 12374-94 by
Clarifying the Requirement and Financial
Responsibility of the Construction of Ilike and Bike
Trails; Providing a Penalty of not more than Two
Thousand Dollars ($2,000) for each Violation
Thereof; Providing a Severability Clause; and
Providing for an Effective Date.
MOTION: Upon a motion made by Councihnember Bishop and seconded by Mayor Pro Tem Lilly, the
Council voted six (6) for and none (0) opposed to approve Ordinance No. 1255-5-94 as
previously captioned and in accordance with Development Subcommittee recommendation. The
motion carried.
Approve Budget and Authorize Paving
for Buckineham Polo Club Estates (Agenda Item XIII)
Buckingham Road has never been permanently paved and is becoming a continuous maintenance problem.
It is the intent of the City of Allen to upgrade this road with the preliminary cost estimate total of $42,629.40.
This includes the purchase of lime or cement for $12,000, stabilizing subgrade for $13,640, 2 coarse penetration
for $13,114, and a 10% contingency item for $3,875.40.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councihnember Hamner, the
Council voted six (6) for and none (0) opposed to approve a budget of $42,629.40 to be funded
from paving assessment and to authorize Staff to commence construction for the paving of
Buckingham Road in accordance with Development Subcommittee recommendation. The motion
carried.
Approve Budget and Authorize
Pavine for Rid¢emom Drive (Agenda Item XIV)
The newly constructed US 75 service road allows a northbound exit accessing Ridgemont as an alternative
east -west access to SH 5. It is the intent to pave Ridgemont Drive to allow for more practical use of this road
by the citizens of Allen. The fiscal impact would include the following:
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 19, 1994
LABOR
COST PER
DAY
# OF
DAYS
TOTAL
COST
Lay Down Machine & Roller
3,500
3
$10,500
Trucks and Compaction Equip.
2,500
3
7,500
Labor for Headwalls
1,800
10
18,000
10% Contingency
3,600
3,600
Total Labor
$39,600
MATERIAL
AMOUNT
COST
TOTAL
COST
Asphalt (tons)
1,700
25.00
$42,500
Concrete for Headwall (yds)
40
52.50
2,100
Misc. Materials
2,000
Total Materials
$46,600
Grand Total Labor & Materials
$86,200
PAGE 9
The Street Department will actually supervise the construction of the roadway After construction,
George Comer, the Director of Public Works, will check with the state highway department to change the
signage from "Frontage Road' to "Ridgemont Drive."
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Kerr, the
Council voted six (6) for and none (0) opposed to approve the budget of $86,200 for paving
construction of Ridgemont Drive with the Street Department supervising its construction in
accordance with Development Subcommittee recommendation. The motion carried.
Other Business
(Agenda Item XV)
Calendar (Agenda Item XV -A)
The Joint/AISD Council Meeting will be held on May 26 beginning at 6:30 p.m. az the Library
ALLEN CITY COUNCIL
REGULAR SESSION
MAY 19, 1994
Items of Interest
PAGE 10
(Agenda Item XV -B)
The entire Council received a handbook for Mayors and Councilmembers published by the Texas
Municipal League and a copy of the Open Meetings Law for their review
Council was reminded of the 28th Annual General Assembly Meeting which will be held on
Friday, June 3 and the 1994 Association of Mayors, Councilmembers and Commissioners
Institute which will be held in Amarillo the end of July
Information was distributed to the Council regarding the educational program for the 1994 bond
election including speaker commitments, flip -chart information, and a "draft" of the Municipal
Messenger along with additional bond information
Executive Session
(Agenda Item XVI))
In accordance with The Texas Government Code, Property, Section 551.072, and Personnel, Section
551.074, the Allen City Council convened into Executive Session at 8:14 p.m. in the Conference Room of the
Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to consideration
of appointment to Sign Board, Council reorganization and acquisition and disposition of property acquired through
a tax lien.
The Executive Session was adjourned at 10:25 p.m.
Reconvene
(Agenda Item XVII)
The Allen City Council reconvened into regular session at 10:26 p.m. on Thursday, May 19, 1994, in
the Council Chambers of the Allen Municipal Annex. Councilmember Hamner placed the following name as a
slate of nomination for the Sign Control Board:
Place No. 4 — Jeff Nolan
The term will expire September 30, 1994.
MOTION: Upon a motion made by Councihnember Hamner and seconded by Mayor Pro Tem Lilly, the
Council voted six (6) for and none (0) opposed that the nominations cease and that Jeff Nolan be
appointed by acclamation to Place No. 4 of the Sign Control Board. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
MAY 19, 1994
Adjourn
PAGE 11
(Agenda Item XVIII)
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 10:29 p.m., on Thursday, May 19, 1994. The motion carried.
These minutes approved on the 2nd day of June , 1994.
ATTEST:
dyrison, CMC, CITY SECRETARY
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APPROVED:
/2_Grrtf-L.--
ce Farmer, MAYOR