Min - City Council - 1994 - 07/21 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JULY 21, 1994
Present:
Joe Farmer, Mayor
Couucilmembers:
Kevin Lilly, Mayor Pro Tem (absent)
David Kerr
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quomm of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 620 p.m. on Thursday, July 21, 1994, in the Lunch Room of
the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Oven Council Discussion
(Agenda Item 11)
City Manager Jon McCarty informed the Council of an upcoming report on an upcoming Economic
Development project for the City of Allen.
The annual 1994-1995 proposed budget will be delivered to the Allen City Council on July 29
Brief discussions were held regarding the southeast corner of Central Expressway and McDermott Road
involving possible development of the site.
A new memo regarding the Texas Utility (TU) Electric Company's proposed riders was distributed to
the Council including an additional "Section 4" which was agreed upon by all parties involved.
Discussion was held regarding a memo from C. W Kendall III which was distributed to the Council
j requesting a delay in action of the annexation ordinance. The Council discussed their options in this matter.
deny, approve, or delay and hold a special called meeting to act upon this item.
ALLEN CITY COUNCIL
WORKSHOP SESSION
JULY 21, 1994 PAGE 2
Discussion of Consent Agenda
and Rein lar Aeenda Items (Agenda Item III)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda
Item VIII, Approve an Ordinance Allowing TU Electric to Implement Certain Rate Reductions.
Finance/Administration Subcommittee will make a recommendation on this item. Councilmember Nichols has
signed a "Conflict of Interest" statement and will be excused during the discussion and action on this item.
Discussion was held regarding Agenda Item IX, Approve Specifications and Authorize Bids for
Construction of the Recreation Center and Passive Pavilion at Bethany Lakes. This request is for authorization
to go out for bid for the construction of the Recreation Facility and Pavilion. Services Subcommittee will review
the final items next Friday prior to authorizing any alternates that may be included with the bid package.
Discussion was held regarding Agenda Item X, Consider Approval of a Budget for the Construction of
a Pedestrian Railing on Bethany Bridge at Cottonwood Creek. The Allen Independent School District (AISD)
is redoing its current bus routes and there are concerns from the residents for the safety of their children since
the buses will no longer run in this area. If the bridge were built today according to today's standards, a railing
would be constructed on this type of bridge Therefore, Public Works Department is recommending approval
of a budget for this construction that will take approximately 30 to 45 days to complete.
Discussion was held regarding Agenda Item XI, Consider Adoption of a Resolution Setting Fees for
Zoning Verification Letters and Encroachment Waivers and Allowing the Director of Community Development
to Issue Encroachment Waivers Where Appropriate. The Development Subcommittee has looked at this item and
is recommending it. This allows a waiver only of the building line, not the property line.
Discussion was held regarding Agenda Item XII, Authorize the Allen Economic Development Corporation
to Replat City Property and Rename Bonham Drive. The industrial park should be completed by spring of next
year. There was major concern regarding the displacement of the current soccer fields for the fall and spring
playing season. Bonham Drive will not be renamed north of FM 2170. This renaming of Bonham Drive is only
for the portion south of McDermott Drive between McDermott and Bethany Road. It was agreed that an
immediate plan of action take place to work out a transition of the soccer fields for the Allen Soccer Association
(ASA) season.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:25 p.m. on Thursday, July 21, 1994
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:33 p.m. on Thursday, July 21, 1994 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
I
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 21, 1994
CONSENT AGENDA
PAGE 3
(Agenda Item IV)
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councdmember Bishop, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of July 7, 1994, Regular Meeting.
B. Approve Minutes of June 27, 1994, Allen City Council Special Called Meeting to
Canvass the Bond Election.
C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
J C. Evans Construction Company $42,632.17
For: FM 2170 East Utility Relocations
Water/Sewer Bonds
Period: June and July 1994
D Tax Report.
E. Declare Two Vehicles Surplus and Authorize City Staff to Auction Off These Vehicles.
Council authorized Staff to declare the following vehicles surplus and to auction off these
vehicles at the Collin County Governmental Purchasers Forum annual auction to be held
the first week of August.
(1) 1987 Chevrolet 3/4 Utility VIN IGB6R24K2H5151633 and
(2) 1986 GMC S15 pickup VIN IGTBS14R368513644
Consider an Ordinance Annexing a 57.566} Acre Tract of Land Located South of FM
2170 and East of Custer Road as Requested by C. W Kendall Bl.
Ordinance No. 1268-7-94: An Ordinance of the City of Allen, Collin County, Texas,
Annexing the Hereinafter -Described Territory to the City of Allen, Texas, Approximately
57.566 Acres Located in the John Huffman Survey, Abstract No. 416, Collin County,
Texas, and Extending the Boundary Limits of the City so as to Include Said Hereinafter -
Described Property Within the City Limits and Granting to all Inhabitants and Owners
of Said Property all of the Rights and Privileges of other Citizens and Binding all
Inhabitants by all the Ordinances, Acts, Resolutions and Regulations of Said City;
Providing a Severability Clause; and Providing for the Effective Date of Said Ordinance.
The motion carried.
rl End of Consent Acenda
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 21, 1994
Council Committee Renorts
Services:
r Update on curfew proposal
r Overdue materials from the library
r Civil Defense plans
Medical Director contract and indemnification clause
Finance/Administration:
No report
Development:
PAGE 4
(Agenda Item V)
r Economic Development updates
r Curb and gutter/sidewalk contract and sidewalk repair
Use of Drainage Utility Funds — mowing of "hike and bike" trails and street sweeping contract
with BFI
Mayor's:
Agenda review
r Programmatic proposal of the CIP items
r Boards and Commission
r Subcommittee assignments and areas of responsibility
Citizen's Comments
(Agenda Item VI)
Elaine Vetter, 3416 Melanie Lane, Plano, Texas 75023, spoke before the Council in opposition to the
time change of Bonham Drive She is representing a group of individuals who would like support to reinforce
the history of the state and requested that the street time, Bonham Drive, not be changed.
Presentation of Plaque -of -Appreciation to
Outeoine Member of the Parks and Recreation Board
(Agenda Item VII)
Ray Galloway, Parks and Recreation Board, was not present to receive his plaque -of -appreciation for his
years of service on the board.
Ray Galloway
Parks and Recreation Board
Place No. 1
June 1989 — July 1994
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 21, 1994
PAGE 5
Approve an Ordinance Allowing TU
Electric to Implement Certain Rate Reductions (Agenda Item VIII)
Councilmember Nichols removed himself from the bench due to a conflict of interest on this item.
On June 6, 1994, TU Electric filed a petition with the City requesting tariff changes which could have
an impact on Allen and its Economic Development service rate and the Environmental Technology service
particularly because a large portion of Allen is certified to more than one electric utility company
Ordinance No. 1269-7-94: An Ordinance of the City
Council of the City of Allen, Collin County, Texas,
Approving Texas Utilities Electric Company's
Proposed Rider ED - Economic Development Service,
Rate GC - General Service Competitive Pricing, Rate
WPC - Wholesale Power Competitive Pricing, and
Rider ET - Environmental Technology Service,
Providing an Effective Date Therefore, Providing
Conditions Under Which Such Rate Schedules and
Service Regulations May be Changed, Modified,
Amended or Withdrawn, and Finding and
Determining that the Meeting at which this Ordinance
is Passed is Open to the Public as Required by Law.
MOTION: Upon a motion made by Councilmember Terrell and seconded by Councilmember Bishop, the
Council voted five (5) for and none (0) opposed with Councilmember Nichols abstaining from
voting due to a conflict of interest to approve Ordinance No. 1269-7-94 as previously captioned
and in accordance with Finance/Administration Subcommittee recommendation. The motion
carried.
Approve Specifications and Authorize Bids for Construction
of the Recreation Center and Passive Pavilion at Bethany Lakes (Agenda Item DO
Rhoda Savage, Director of Parks and Recreation, requested an authorization from the Council to advertise
and accept bids and to give the Services Subcommittee authorization to complete and finalize the bid specifications
packet for the construction of the Recreation Facility and the Passive Pavilion at Bethany Lakes.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to authorize the Services Subcommittee to
complete the final bid specifications packet and to authorize Staff to advertise and accept bids for
the construction of the Recreation Facility and Passive Pavilion at Bethany Lakes. The motion
carried.
I
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 21, 1994
PAGE 6
Consider Approval of a Budget for the Construction of a
Pedestrian Raihne on Bethany Bridee at Cottonwood Creek (Agenda Item X)
Due to realignment of school district lines and bus reschedulings, students living nearby Vaughan
Elementary School will be required to walk or find alternate transportation to class Parents have been concerned
about the safety of their children walking along the Bethany Bridge sidewalks since there are no railings to protect
pedestrians from outside traffic on the bridge. Current City standards do require pedestrians railings on such a
bridge and therefore, Staff is requesting approval of the budget for $15,180 for the construction of this railing.
It was also discussed that in the future the City Staff be involved with the school boundary issue in determining
traffic patterns and safety of children due to rapid growth in the area.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Kerr, the
Council voted six (6) for and none (0) opposed to approve a budget of $13,800 for pedestrian
railing to include a 10% contingency of $1,380 for a total cost estimate of $15,180 for the
construction of a pedestrian railing on Bethany Bridge in accordance with Development
Subcommittee recommendation The motion carried.
Consider Adoption of a Resolution Setting Fees
for Zoning Verification Letters and Encroachment
Waivers and Allowing the Director of Community
Development to Issue Encroachment Waivers When Appropriate (Agenda Item XI)
Staff has been receiving a number of requests for letters of zoning verification which requires considerable
research and Staff time. In addition, Staff receives requests for encroachment waivers requiring additional Staff
time and effort.
Resolution No. 1270-7-94(R): A Resolution of the
City Council of the City of Allen, Texas, Collin
County, Establishing Fees for Zoning Verification
Letters and Building Line Encroachment Waivers,
and Allowing the Director of Community
Development to Issue Such Letters where
Appropriate.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councihnember Nichols, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1270-7-94(R) as
previously captioned and in accordance with Development Subcommittee recommendation. The
motion carried
H
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 21, 1994 PAGE 7
Authorize the Allen Economic Development Corporation
to Replat City Property and Rename Bonham Drive (Agenda Item XID
The Allen Economic Development Corporation (AEDC) desires to reconstmct a road from Bethany Road
to McDermott through the 92 -acre industrial park including certain City property In order for the north/south
roadway to connect with McDermott, a small portion of property owned by the City of Allen will need to be
replatted to allow for construction. The AEDC is also requesting that the City Council authorize that street
between McDermott and Bethany be named "Century Parkway "
Sally Terrell, 709 Greenbrook, Allen, Texas, spoke in opposition to the displacement of the youth soccer
fields due to the construction of this roadway
Robin Sedlacek, 640 Autumn Oaks, Allen, Texas, spoke before the Council in opposition to the
displacement of the youth soccer fields now being used by Allen Sports Association (ASA) children.
Discussion was held regarding the name proposed by AEDC and the displacement of the soccer fields.
The City Manager, Parks and Recreation Director and Services Subcommittee were instructed to aggressively
pursue alternatives for the soccer fields. Allen Sports Association (ASA) requested a representative to sit with
this committee in discussion of alternate fields for the soccer play
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to authorize the Allen Economic Development
Corporation to replat City property and rename Bonham Drive south of McDermott between
McDermott and Bethany Road to "Century Parkway " The motion carried.
Other Business (Agenda Item XIII)
Review the Central Appraisal District Proposed 1995 Budget (Agenda Item XIII -A)
Council reviewed the Central Appraisal District's proposed 1995 budget and listing of each tax
Jurisdiction showing their estimated share of budget. The City of Allen has an estimated share of the 1995 budget
in the amount of $46,701.
Review Boards and Commission Appointment Calendar (Agenda Item XIII -B)
City Secretary Judy Morrison reviewed a tentative calendar for activities relating to the Boards and
Commission appointment process including bordered ads in the Allen American, the reception for the candidates'
interviews and the actual appointments to take place on September 15, 1994.
Calendar (Agenda Item XIII -C)
There was no discussion on this item.
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 21, 1994 PAGE S
Items of Interest (Agenda Item XIII -D)
City Secretary Judy Morrison informed the Council the Annual Texas Municipal League Conference and
Exhibition will be held October 26 through 28. Finalization of information will be needed at the next Council
meeting on August 4, 1994.
Executive Session (Agenda Item XIV)
In accordance with The Texas Government Code, Personnel, Section 551.074, the Allen City Council
convened into Executive Session at 8.45 p.m. in the Conference Room of the Allen Municipal Annex, One Butler
Circle, Allen, Texas in order to discuss matters pertaining to personnel assignments.
The Executive Session was adjourned at 10:30 p.m
Reconvene (Agenda Item XV)
The Allen City Council reconvened into regular session at 10:31 p.m. on Thursday, July 21, 1994, in
the Council Chambers of the Allen Municipal Annex There was no action taken on items discussed during
Executive Session.
A 'ours (Agenda Item XVI)
MOTION: Upon a motion made by Councilmember Kerr and seconded by Councilmember Hamner, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 10'32 p.m., on Thursday, July 21, 1994. The motion curled.
These minutes approved on the 4th day of August , 1994.
APPROVED:
��.9>rs�
ce Farmer, MAYOR
ATTEST:
t_
J Mor on, CMC, CITY SECRETARY