Min - City Council - 1994 - 09/22 - Special CalledALLEN CITY COUNCIL AND
ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES
SPECIAL CALLED JOINT MEETING
SEPTEMBER 22, 1994 - 6:30 P.M.
AISD ADMINISTRATION BUILDING
Present:
Joe Farmer, Mayor
Councilmembers: Board of Trustees:
Kevin Lilly, Mayor Pro Tem Glenn Andrew. President
David Kerr Bob Martin
David Bishop Izzie Waller
Mike Nichols Worley Stein
Steve Terrell James Kerr
Sharon Hammer Chuck Williams
Danny Meek
City Staff: AISD Staff:
Jon McCarty, City Manager Barbara Erwin, Superintendent
Judy Morrison, City Secretary Pat Campbell, Recording Secretary
David Williams, Business Manager
Bob Curtis, Property Services Director
DINNER - 6:30 P.M.
The Council and Board members enjoyed dinner prior to the regular meeting.
Call to Order and
Announce a Ouorum is Present (Agenda Item 1)
With a quorum of the Councilmembers and Board members present, the Joint Meeting of the Allen City
Council and the Allen Independent School District Board of Trustees was called to order by Mayor Farmer and
President Andrew at 703 p.m. on Thursday, September 22, 1994, in the AISD Administration Building, 200 S.
Cedar, Allen, Texas
Consider Resolution Authorizing Implementation
of the School Resource Officer Program in the
Middle Schools — Richard Carroll and Barbara Erwin (Agenda Item 11)
Police Chief Richard Carroll reported on the School Resource Officer Program to be implemented in the
middle schools. This program is a joint effort between the school district and the police department to control
juvenile delinquency and juvenile crime by placing an officer in the school setting during normal school hours.
The officer is involved in completing tasks consistent with the program description that focuses on prevention as
ALLEN CITY COUNCIL
SPECIAL CALLED JOINT MEETING
SEPTEMBER 22, 1994
PAGE 2
well as enforcement. The present contract calls for the school district to be responsible for the salary and benefits
cost for the first year of the School Resource Officer Program while the City would be responsible for the
uniforms, training and equipment. In subsequent years, it is the intent of the school district and the City to jointly
fund all the costs associated with this program.
The School Board adopted a resolution authorizing implementation of the School Resource Officer
Program in middle schools.
Resolution No. 1288-9-94(R): A Resolution of the
City Council of the City of Allen, Collin County,
Texas, Authorizing the City Manager to Execute a
Contract with the Allen Independent School District
(AISD) Wherein AISD will Pay the Personnel Cost for
a Police Officer Assigned to Schools in a School
Resource Officer Program, and Providing an
Effective Date.
MOTION: Upon a motion made by Mayor Pro Tem Lilly andrseconded by Councilmember Bishop, the
Council voted seven (7) for and none (0) opposed to approve Resolution No. 1288-9-94(R) as
previously captioned. The motion carried.
Consider Resolution Concerning Cooperation
Between the City and AISD Including a One
Year Action Plan - Barbara Erwin and Jon McCarty (Agenda Item III)
Barbara Erwin, AISD Superintendent, discussed a joint action plan presented by the Allen Independent
School District and the City of Allen. She reviewed the purpose and the goals of the program. Discussion was
held regarding the location of new sites and the communications between the City of Allen and the AISD in a
cooperative and timely manner on planned planning issues with regard to school sites. As part of an update to
the Communications Plan, which was adopted in 1993, it was suggested liaison take place between Community
Development and the AISD Superintendent who would contact the AISD land agent.
The School Board adopted a resolution concerning cooperation between the City and the AISD including
a one-year action plan.
Resolution No. 1289-9-94(R): A Joint Resolution of
the City Council of the City of Allen and the Board of
Trustees of the Allen Independent School District,
Collin County, Texas, Declaring by Policy a Worldng
Partnership Between the City and the School District;
Establishing an Action Plan to Establish Certain
Goals for that Partnership; and Establishing an
Annual Review and Revision Process for the Action
Plan.
ALLEN CITY COUNCIL
SPECIAL CALLED JOINT MEETING
SEPTEMBER 22, 1994 PAGE 3
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to adopt Resolution No. 1289-9-94(R) as
previously captioned. The motion carried.
Economic Development Report - David
Pitstick, Chuck Williams. Mike Nichols (Agenda Item IV)
Economic Development Director David Pitstick reported on the recent moves to the City of Allen by
Quest Medical, TRW and the pending move of PHOTRONICS. He also discussed the planning of the 92 -acre
industrial park and the "lag" in attracting retail development to Allen.
Discuss Status of Highway Proiects - Kevin Lilly, George Conner (Agenda Item V)
Mayor Pro Tem Kevin Lilly distributed information regarding the City of Allen Thoroughfare Plan as
amended through 1994. He showed that FM 2170 East is scheduled for letting in 1995; the intersection at FM
2170 and SH 5 in 1995; SH 5 from FM 2170 to Exchange in 1996; Exchange from SH 5 to US 75 in 1996; and
SH 5 Chaparral to FM 2170 in 1997 with the interchange at Bethany and SH 5 to be completed in 1997 US 75
from Bethany to SH 121 is not scheduled at this time and FM 2170 West is not scheduled at this time.
Mayor Pro Tem Lilly explained the process of road projects and the various avenues taken by cities and
governments in our area to classify these projects. Mayor Pro Tem Lilly also gave a slide presentation from the
Dallas Regional Mobility Coalition showing the share of dollars in the state used for projects in various districts
and additional federal funding available.
Discuss City and AISD Budgets and
Bonds — Jon McCarty, Barbara Erwin (Agenda Item VI)
City Manager Jon McCarty reviewed the 1994 bond sale to be completed in October of $7,015,000. He
also reviewed the 1994-95 budget funds list, the appraised value analysis, the tax rate distribution and the sales
tax comparison.
AISD Business Manager David Williams distributed the 1994-95 budget proposal for the Allen
Independent School District. He reviewed the maintenance and operation comparisons between Allen and
surrounding cities as well as debt service. It was agreed that the Allen Independent School District is facing many
challenges ahead with the expected new growth in the future.
Items of Interest (Agenda Item VII)
Mayor Farmer reported the reorganintional structure of the subcommittees to begin October 1, 1994.
The City Manager was asked to provide Superintendent Barbara Erwin with the meeting schedules of the various
subcommittees.
Finance/Administration -
Services
Councilmember Nichols and Mayor Pro Tem Lilly
Councilmembers Bishop and Terrell
(
Development
Councilmembers Hamner and Kerr
Mayor's -
Mayor Farmer and Mayor Pro Tem Lilly
ALLEN CITY COUNCIL
SPECIAL CALLED JOINT MEETING
SEPTEMBER 22, 1994
Adiourn
PAGE 4
(Agenda Rein VIIq
The AISD Board of Trustees and the Allen City Council adjourned the Special Called Joint Meeting at
9,40 p.m. on Thursday, September 22, 1994.
These minutes approved on the 6th day of October , 1994.
ATTEST:
J 4 Moe •ison, CMC, CITY SECRETARY
I
APPROVED:
See Farmer, MAYOR