Min - City Council - 1994 - 12/15 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 15, 1994
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
David Kerr
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Pro Tem Lilly at 6:35 p.m. on Thursday, December 15, 1994, in the
Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion (Agenda Item II)
The Services Subcommittee has met to review and develop a strategy with a group of citizens who will
be involved with the one-half cent sales tax election. Lonnie Thomas has agreed to Chair that committee.
Council was informed that a TML Legislative briefing would be held in Austin on February 6. Collin
County Day would be held on February 21. Council was asked to contact the City Manager's office as soon as
possible with attendance plans for either or both of those days.
Michael Frick with the Faith Lutheran Church and School has requested temporary use of the Allen
Public Library Meeting Room for church services beginning February 1, 1995. This request would require the
employment of a temporary part-time person for the library Since the fees for the church would cover that part-
time person, Council agreed to authorize this request
The West Side Facilities Agreement is nearing execution with additional information required with regard
to net acreage of the property
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 15, 1994 PAGE 2
Due to recent media coverage on TexPool investments, information was distributed to the Council from
Charlotte Smith, Finance Director, regarding the City of Allen's investment in TexPool The Finance Director
feels confident City monies invested in TexPool are not at risk and therefore, will not remove the entire City
monies from this fund The Finance/Admtmstration Subcommittee received Council backing to look at the
diversification of City funds at a future date
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item III)
Mayor Pro Tem Lilly began the review of the Agenda items. There was no discussion regarding the
Consent Agenda. Council Committee reports will be handled during Regular Session.
Discussion was held regarding Agenda Item VI, Citizen's Comments. There may be some one present
with regard to a stoplight at the corner of SH 5 and Rivercrest Boulevard.
Discussion was held regarding Agenda Item IX, Authorize Contracting for Engineering Services to
Conduct Center Line Studies for Exchange Parkway and FM 2170 West. This item was a result of discussions
with parties involved with the Facilities Agreement. It was felt that this center line study for Exchange and
FM 2170 West would enhance future possibilities for the City of Allen road construction plan.
Discussion was held regarding Agenda Item X, Authorize Partial Development and Cost Sharing Plan
for Watters Crossing Park. Although the contract for repayment for the City's portion of Walters Crossing Park
will not include specific dates of repayment, City Manager Jon McCarty asked Council for authorization to give
a general indication of the time frame mvolved for repayment of those development costs. Council gave the City
Manager approval to include a time frame for repayment of funds in a letter to Bon Terre.
Discussion was held regarding Agenda Item XI, Consider a Resolution Authorizing the City Manager to
Proceed with Acquisition of Property for the Purposes of Water Storage and Police and Fire Training Facilities.
This item deals strictly with the acquisition of property for the water storage and police and fire training facilities.
The Development Subcommittee has met with Frisco officials and there are various items yet to be considered
such as creative design concepts that might enhance this area to all surrounding communities.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:30 p.m. on Thursday, December 15, 1994.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 742 p.m. on Thursday, December 15, 1994 in the Council Chambers of the
Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item IV)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the
Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 15, 1994
PAGE 3
A. Approval of City Council Minutes of December 1, 1994, Regular Session.
B. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Cummings & Pewitt, Inc. $1,042.00
For: Professional Services
McDermott/US 75
Water/Sewer Bonds
Period: October 31, 1994
2. Ron Hobbs, Architect $8,045.18
For: Recreation Building
1992 Park Bonds
Period: November 1994
3 Terra -Mar, Inc. $ 187.00
For: Recreation Building
1992 Park Bonds
Period: November 1994
C. Tax Report.
The motion carried.
End of Consent Airenda
Council Committee Retorts
Mayor's:
r Review current Council agenda
r Municipal Messenger schedule
r Road/transportation program
Development:
r Gated entry to The Woods
r Cable installation for City Complex
r Interim City Hall facilities
r Property maintenance door hangers
r Public smoking ordinance
r Economic Development relocation
r Joint projects with the surrounding communities
S
(Agenda Item V)
ALLEN CITY COUNCIL
REGULAR SESSION
'1 DECEMBER 15, 1994
PAGE 4
Finance/Administration:
No report
Services:
No report
Citizen's Comments (Agenda Item VI)
Jan Nicholson, 1417 Rivercrest Boulevard, Allen, Texas, spoke before the Council regarding traffic light
installation at the intersection of SH 5 and Rivercrest Boulevard.
Recognize an Organization for their
Participation in the Adopt -a -Spot Program and
Authorize the Mayor to Execute the Adoption Contract (Agenda Item VII)
Mark Rock, representing the Knights of Columbus, St. Jude's Catholic Church #11293, Allen, Texas,
has agreed to adopt Bethany Lakes Park and agrees to take action to control the litter problem during the period
of one year ending December 11, 1995 in accordance with the City of Allen "Keep Allen Beautiful — Adopt -a -
Spot" program.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Mayor Pro Tem Lilly, the
Council voted seven (7) for and none (0) opposed to authorize Mayor Farmer to execute the
contract for the Adopt -a -Spot program with St. Jude's Catholic Church, Knights of Columbus
#11293. The motion carried.
Presentation of Employee Tenure Pias
(Agenda Item VIII)
City Manager Jon McCarty presented tenure pins and Mayor Farmer presented Certificates -of -
Appreciation to the following employees for their tenure with the City of Allen.
15 YEAR
Bill Petty
10 YEAR
Steve Howard
Elizabeth Wigzell
5 YEAR
James Gates
Toni Kolb*
Margaret A Marshall*
Edith Poku
Brad Reagan*
Ej Mary Rogers*
Several employees were not present (*) but will receive their tenure pins and Certificates -of -Appreciation
at a later time.
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 15, 1994 PAGE 5
Authorize Contracting for Engineering
Services to Conduct Center Line Studies
for Exchanee Parkway and FM 2170 West (Agenda Item IX)
The right-of-way alignment for Exchange Parkway west of Watters Road and FM 2170 West has never
been designed North Texas Municipal Water District (NTMWD) is in the process of constructing a 72 -inch
water main in this area and the best possible route for its construction needs to be determined. The right-of-way
alignment required by Arvida to construct a required 18 -inch water main along a section of future Exchange
Parkway for the City is also in question. Therefore, a determination of alignment needs to be completed. An
agreement with Briar Ridge to share 50% of the cost to determine the alignments has been agreed upon.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to execute an
engineering services contract with Kimley-Horn and Associates, Inc. for engineering services to
conduct center line studies for Exchange Parkway and FM 2170 West in an amount not to exceed
$48,750. The motion carried.
Authorize Partial Development and Cost
Sharine Plan for Watters Crossine Park (Agenda Item X)
Zoning requirements for the Watters Crossing Subdivision included dedication of a nine -acre site for use
as a City neighborhood park. Bon Terre has, in addition to donating the parkland, performed site grading,
irrigation installation and turf establishment. After surveys were conducted to the Walters Crossing Homeowners'
Association, the results indicate the following items are to be included in the park development: elementary
school -aged children playground, trees, toddler playground, covered picnic area, open play area, picnic tables,
outdoor basketball and baseball backstops. Bon Terre improvements expect to be $150,000 with the City
reimbursements not to exceed $68,225.
MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to negotiate and
enter into a contract with Bon Terre for Watters Crossing Park improvements not to exceed
$68,225 to be paid from City bond funds for neighborhood park improvements in accordance
with Park and Recreation Board's recommendation. The motion carried.
Consider a Resolution Authorizing the
City Manager to Proceed with Acquisition
of Property for the Purposes of Water
Storaee and Police and Fire Trainine Facilities
(Agenda Item XI)
After discussions with City Staff of Frisco and Allen and the Development Subcommittee, City Council
is to consider a joint site for a future above -ground water storage tank for the joint cities. Additionally, the City
of Allen has indicated an interest to include a police and fire training facility adjacent to this location, which
might also be shared through contractual agreements in the future with other cities including the City of Frisco.
The item before Council this evening is to authorize the City Manager to proceed with negotiations for the
purchase of property either jointly with the City of Frisco or separately
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 15, 1994 PAGE 6
Resolution No. 1308-12-94(R): A Resolution of the
City Council of the City of Allen, Texas, Authorizing
the Acquisition of Private Property for Public
Purposes for Use by the City of Allen, Texas,
Separately, or for Use by the City of Allen, Texas,
and the City of Frisco, Texas, Jointly.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to approve Resolution No. 1308-12-94(R) as
previously captioned and in accordance with Development Subcommittee's recommendation. The
motion carried.
Other Business (Agenda Item X11)
Calendar (Agenda Item XII -A)
January 3 Start Early Voting
January 21 Election
January 26 Canvass of the Election/AISD Joint Meeting
Items of Interest (Agenda Item XII -B)
Staff was complimented on its tree lighting festivities
Public Works Director George Conner introduced a new employee, Civil Engineer Nibal
Khankan
Michael Stanger, Assistant to City Manager, informed the Council of the meeting he had attended
with Senator Phil Gramm which specifically addressed unfunded mandates
Executive Session (Agenda Item XIII)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into
Executive Session at 8:50 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to.
Property Acquisition for an Economic Development Project and for Joint Use Facilities
Presentation on Economic Development Project
Personnel - Council Employee Contracts.
The Executive Session was adjourned at 11.18 p.m.
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 15, 1994
Reconvene
PAGE 7
(Agenda Item XIV)
The Allen City Council reconvened into regular session at 11.19 p.m. on Thursday, December 15, 1994,
in the Council Chambers of the Allen Municipal Annex. The Allen City Council authorized execution of the
renewal of contracts with Municipal Court Judge Linda Christiansen and Alternate Municipal Court Judge Cathy
Haden for a period of two years each, beginning January 7, 1995 and ending January 2, 1997
Adjourn
(Agenda Item XtV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 11.20 p.m. on Thursday, December 15, 1994. The motion carried.
These minutes approved on the 5th day of January , 1995.
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ATTEST:
Ody M ' on, CMC, CITY SECRETARY
A
APPROVED:
Joe Farmer, MAYOR