Min - City Council - 1995 - 01/05 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JANUARY 5, 1995
Present:
Joe Farmer, Mayor
Councilmembers•
Kevin Lilly, Mayor Pro Tem
David Kerr
David Bishop
Mike Nichols (arrived at the beginning of Executive Session)
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:35 p.m. on Thursday, January 5, 1995, in the Lunch Room
of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion (Agenda Item II)
Developer Jim Douglas owes the City approximately $44,800 in pro rata charges and the City owes him
approximately $67,000 for its share of a bridge construction. The City Manager requested authority to
administratively handle the "swap" of pro rata charges and the bridge fees in one transaction. Council authorized
the City Manager to do so.
The City of Allen received correspondence from the Chairman of the Mayors' Metroplex Committee,
David Blair, Mayor of Farmers Branch, as a result of a request from the Mayor of Lancaster for priority backing
for 1-35 South and the use of discretionary funds for this project. Council felt this might affect the US 75 project
since it also uses discretionary funds. Although the Council cannot support this particular issue, Council felt it
was necessary to address the topic and possible repercussions of it. The City Manager will handle the item
administratively
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Representatives of the one-half cent sales tax committee will be present at the meeting tonight to review
its goals and objectives.
ALLEN CITY COUNCIL
WORKSHOP SESSION
JANUARY 5, 1995 PAGE 2
Information was requested regarding additional recycling opportunities in the City of Allen and a
complaint regarding placement of the recycling bins. The Director of Public Works will relay this information
to the Council at a later date.
Discussion of Consent Agenda
and Reeular Aeenda Items (Agenda Item III)
Mayor Farmer began the review of the Consent Agenda items. Staff is asking that Consent Agenda Item
III, Item F, Set February 2, 1995, as a Public Hearing Date to Consider an Amendment to PD N3 and Site Plan
Approval for Southwest Staple on Behalf of Mr. Richard Feggan, be removed from the Consent Agenda.
Discussion was held regarding Agenda Item VII, Consider Items Related to the Rates for Cable Television
Tier One and Associated Equipment. Finance/Administration Subcommittee is recommending that the Council
adopt an Accounting Order rather than the ordinance in the packet.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:25 p.m. on Thursday, January 5, 1995.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:35 p.m. on Thursday, January 5, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item IV)
Councilmember Hamner requested that Item F, Set February 2, 1995, as a Public Hearing Date to
Consider an Amendment to PD N3 and Site Plan Approval for Southwest Staple on Behalf of Mr. Richard
Feggan, be removed from the Consent Agenda in accordance with Staff recommendation.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Kerr, the
Council voted six (6) for and none (0) opposed to approve and adopt all remaining items on the
Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of December 15, 1994, Regular Session.
B. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Terra -Mar, Inc. $ 877.00
For: Recreation Building
1992 Park Bonds
EPeriod: December 1994
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 5, 1995
PAGE 3
2. Commercial Finish Group $90,022.94
For, Recreation Building
1992 Park Bonds
Period: December 1994
Commercial Finish Group $61,944.79
For: Recreation Building
1992 Park Bonds
Period: December 1994
4. Graham Associates, Inc. $19,465.00
For: FM 2170 East
1985 Street Bonds
Period. December 30, 1994
The motion carried.
C. Approve a Resolution Authorizing Certain Individuals to Buy and Sell Securities for the
City
Resolution No. 1309-1-95(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Authorizing Certain Individuals to Buy and Sell Securities Now
Registered or Hereafter Registered in the Name of the City of Allen, Texas.
D. Authorize Execution of an Interlocal Agreement with Collin County for Consulting
Services on SH 121.
Council authorized City Manager Jon McCarty to enter into an Interlocal Agreement
between Collin County and the City of Allen regarding consultant services provided by
Robert Pope & Associates for the period of October 1, 1994 to September 30, 1995 in
the amount of $856.80 for this year's funding.
E. Approve an Ordinance Confirming that No Update of Land Use Assumptions, Capital
Improvements Plan or Impact Fees is Needed
Ordinance No. 1310-1-95: An Ordinance of the City Council of the City of Allen,
Collin County, Texas, Amending the Capital Improvements Plan Ordinance No. 1068-12-
91 and Chapter 12, Article II of the Allen Code of Ordinances; Determining that an
Update in Land Use Assumptions, Capital Improvements Plan, or Impact Fee is Needed;
Providing for a Severability Clause and Providing an Effective Date.
The motion carried.
LEnd of Consent Aeenda
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 5, 1995
PAGE 4
Council Committee Reim rts (Agenda Item V)
Development:
Two items are listed on the agenda tonight — relocation of the Economic Development Office
and the proposals for voice/data network backbone at City office campus
Services:
Meeting scheduled for Friday morning, January 6
Progress has been slowed on the Recreation Center due to the inclement weather
Finance/Administration:
Meeting scheduled for January 17
One item on agenda tonight regarding rates for cable television tier one and associated equipment
Mayor's:
No report
Citizen's Comments (Agenda Item VI)
Lonnie Thomas, 901 Tyler Court, Allen, Texas, spoke before the Council as representative of the Citizens
for Quality of Life Specific Purpose Committee. Key points of the committee will include quality of life,
financial amenities and citizen involvement. Members of the committee include. Robin Sedlacek, Leah
Magruder, Mark Stout, Ken Purcell, Kim Rose, Fred Belcher, Don Brazeal and Noel Crume.
Consider Items Related to the Rates for Cable
Television Tier One and Associated Eauimnent (Agenda Item VII)
First Southwest Company representing the City of Allen is in disagreement with TCI regarding the
calculation of hourly service charge, installations and equipment. TCI Cablevision of North Texas, Inc. (TCI)
interprets the rules to state that they do not need to completely fill out Form 1205 and may instead utilize the
equipment and installation charges filed with Form 393. TCI has stated that if the cities incorporate First
Southwest Company's findings into the rate order, they will be forced to appeal the rate order. Therefore, the
Finance/Administration Subcommittee is recommending that Council pass the Accounting Order to suspend the
City's deadline until the Federal Communications Commission (FCC) can rule on the issue of equipment and
installation rates.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to authorize the City Manager to execute the
Accounting Order to suspend the City's deadline until the Federal Communications Commission
El(FCC) can role on the issue of equipment and installation rates in accordance with
Finance/Administration Subcommittee recommendation. The motion carried.
ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 5, 1995
PAGE 5
Authorize a Request for Proposals for Voice
and Data Network Backbone at City Office Campus (Agenda Item VIII)
A Request for Proposals (RFP) has been developed by Staff and Craig Consulting & Engineering of
Dallas which contains detailed specifications for materials, installation, testing and documentation of conduit, fiber
optic cable, twisted pair copper cable and distribution panels within each building. The Municipal Annex, Police
Department, Fire Administration and Library will be connected with underground cable and Code Enforcement
will be connected by aerial cable. Staff expects their installation and testing should be completed by the end of
April. Approximately $35,000 is estimated for this cable backbone project. Council requested Staff research
into possible cabling connections with the Allen Independent School District (AISD)
MOTION: Upon a motion [Wade by Councilmember Hamner and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to authorize Staff to dispatch the Request for
Proposals (RFP) for the campus voice/data backbone cable plan in accordance with Development
Subcommittee recommendation. The motion carried
Authorize Negotiations for Purchase of City
Community Park and Set Public Hearing Date for
January 19, 1995. as Required for Grant Assistance (Agenda Item IX)
The 1994 bond sales included funds for a large City park referred to as the Tycher Tract. City Staff
would like to begin negotiations for the acquisition of this park and submit a grant application to the Texas Parks
and Wildlife Department requesting assistance in this property acquisition. The amount of land located in the
area is approxn idely 95.2 acres. After a preliminary site analysis, the desired park acres include 25.8 acres
floodplain and 69 4 acres non -floodplain. The bonds sold to purchase this land equals $1.7 million and grant
funds requested will be the maximum allowed at $500,000
MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the
Council voted six (6) for and none (0) opposed to authorize the following:
1. Authorize the City to pursue initiation of the land acquisition process for the total of 95.2
acres of proposed parkland.
2. Set a Public Hearing on this project to be held at the next regular Council meeting,
January 19, 1995 This item is a requirement of the Texas Parks and Wildlife
Department for grant assistance.
3 Authorize the City Manager to execute a contract for a site appraisal with Marlin B.
Blake and Associates, Inc. This action is needed for establishing fair market value for
acquisition negotiations as well as information needed for the grant submittal to Texas
Parks and Wildlife.
4. Authorize the City Manager to seek legal counsel and retain the services of an attorney
as necessary to pursue the condemnation process.
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ALLEN CITY COUNCIL
REGULAR SESSION
JANUARY 5, 1995
PAGE 6
Recognize the importance of coordinating our City efforts with those of the Allen
Independent School District (AISD) regarding purchase of land for both parks and
schools. It is imperative that the City and school work together scheduling activities
related to the condemnation process.
The motion carried.
Other Business (Agenda Item X)
Texas Municipal League (PML) Legislative Briefing Attendance (Agenda Item X -A)
Council was informed of the TML member city legislative briefing and luncheon to be held on February 6
and the Collin County Day will be held on Wednesday, February 22. Council was instructed to notify City
Manager Ion McCarty with their attendance plans.
Calendar
Chamber Banquet
First day for candidates to file for office
Items of Interest
There were no items of interest.
Economic Development Office Relocation
February 18
February 20
(Agenda Item X -B)
(Agenda Item X-C)
(Agenda Item X -D)
Discussion was held regarding the Economic Development Corporation office relocation to donated office
space in the Bethany Tech Center. Discussion was held regarding office space at City Hall as well as the new
office space at Bethany Tech Center due to already overcrowded conditions for City employees. The office
relocation expenses were reviewed and shown to be a total of $9,871.
There was no action taken on this item. David Pitstick, Director of Economic Development, also
announced that his assistant, Sam Satterwhite, has given his letter of resignation to be effective February 15. Sam
will be relocating to Coral Gables, Florida.
NOTE: Due to a prior commitment, Councilmember Nichols was not able to attend the regular Council meeting,
but did join the Council prior to the Executive Session
Executive Session (Agenda Item XI)
In accordance with The Texas Local Government Code, Personnel, Section 551 074, the Allen City
Council convened into Executive Session at 9:00 p.m. in the Conference Room of the Allen Municipal Annex,
One Butler Circle, Allen, Texas in order to discuss matters pertaining to Personnel — Council Employee
Contracts.
ALLEN CITY COUNCIL
EREGULAR SESSION
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JANUARY 5, 1995 PAGE 7
The Executive Session was adjourned at 10:22 p.m.
Reconvene (Agenda Item XII)
The Allen City Council reconvened into regular session at 10:23 p.m. on Thursday, January 5, 1995,
in the Council Chambers of the Allen Municipal Annex.
Adjourn (Agenda Item XIII)
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Terrell, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 10:24 p.m. on Thursday, January 5, 1995. The motion carried.
These minutes approved on the 19th day of January , 1995.
ATTEST:
dy M •ison, CMC, CITY SECRETARY
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APPROVED:
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Joe Farmer, MAYOR