Min - City Council - 1995 - 04/20 - RegularALLEN CITY COUNCIL
REGULAR MEETING
APRIL 20, 1995
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem (absent)
David Kerr
David Bishop
Mike Nichols
Steve Terrell
Sharon Hamner
City Stall:
�j Jon McCarty. City Manager
f`tl'Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:30 p.m. on Thursday, April 20, 1995, in the Lunch Room
of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Omn Council Discussion (Agenda Item 11)
City Manager brought to the attention of the Council a misspelling of the word "McDermott" on the
ordinance under Consent Agenda, Item C.
In order to secure funding for several road projects in the City of Allen, it was anticipated that during
TXDOT's July meeting a presentation from City officials would be made regarding this topic. However, during
a recent discussion with Mr. Huffman, he indicated that the City might go before the TXDOT officials during
the October/November time -frame before allocations were made in December. Our projects are under the
maintenance and strategic priority categories at this time. Discussion was held regarding the strategic ramp
positioning for US 75 — both on -ramps and off -ramps. It was felt if we get money for US 75 for the year of
1996, we might go ahead with the ramps the way they are with minor adjustments, meaning the McDermott ramp
change only If we do not get funding until later, we might go ahead with the "flipping" of the lanes on as many
on/off ramps m possible throughout the City There was confusion as to how soon US 75 would be considered
for reconstruction. The Public Works Director recently received information from the TXDOT right-of-way
department indicating they are ready to commence in May of 1996. Discussion was also held regarding the
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WORKSHOP SESSION
( APRIL 20, 1995 PAGE 2
design of the McDermott Bridge and the additional traffic Bow that would be allowed under the bridge if the left-
hand tum lanes were redesigned. This item seems to be as crucial as the on/off ramps, if not more crucial.
Other items that were discussed during this meeting included the construction of FM 2170 East which seems to
be on schedule to be turning dirt in July of this year. Signalization was also discussed and although the highway
department will not fund these projects, possible equipment assistance might be offered to offset the cost. Left-
hand turn lanes at Twin Creeks and Watters Crossing were also discussed in a positive manner. It was decided
that the Council needs to look at signalization as a specific budget item during the next budget year.
The committee for the high school of the future has four (4) designated members from the City including
Police Chief Richard Carroll, Mayor Pro Tem Kevin Lilly, Councilmember Sharon Hamner, and City Manager
Jon McCarty Mayor Joe Farmer will serve as an educational resource, not as a City representative.
Discussion was held regarding a recent tournament and fees charged during that tournament. A sizeable
check was sent to the City That money will be spent on fields and tournament leadership will have a say in what
the money is used for specifically
County Commissioner Joe Jaynes introduced himself to the Council.
Discussion of Consent Agenda
and Reeulm Agenda Items (Agenda Item III)
Mayor Farmer began the review of the Consent Agenda items.
Discussion was held regarding Agenda Item VII, Execute the Contract for the Adopt -a -Highway Program.
The contract for Adopt -a -Highway program is a standard contract and representatives will be present this evening
to execute it.
Discussion was held regarding Agenda Item VIII, Street and Alley Maintenance and Reconstruction
Program for 1995. Public Works Director George Conner will present information to the Council. Development
Subcommittee has reviewed each of these items.
It was suggested that the newly appointed Planning and Zoning Commission members be introduced to
the Council at an upcoming meeting. This will be arranged.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:25 p.m. on Thursday, April 20, 1995.
REGULAR SESSION - 7:30 P.M.
With a quoram of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farrar at 7:34 p.m. on Thursday, April 20, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
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ALLEN CITY COUNCIL
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APRIL 20, 1995
CONSENT AGENDA
PAGE 3
(Agenda Item M
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Kerr, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of April 6, 1995, Regular Meeting.
B. Approve Minutes of April 7 and 8, 1995, Spring Planning Session.
C Approve an Ordinance Renaming County Road 141 to Tatum Drive.
Ordinance No. 1330-0-95: An Ordinance of the City of Allen, Collin County, Texas,
Changing the Name of County Road 141, also known as Old Alma Road, from
McDermott Drive (FM 2170) south to its intersection with the City of Plano, to "Tatum
Drive"; Amending all Ordinances or portion of Ordinances in Conflict Herewith; and
Providing for an Effective Date.
D Award Bid of $62,152 to Gifford Electric for the Installation of Two New Siren Sites and
Removal of Existing Sites.
Council authorized City Manager Jon McCarty to enter into a contract with Gifford
Electric for the amount of $62,152. Gifford Electric met all specifications with no
exceptions for the installation to two (2) new siren sites and the removal of five (5)
existing sites.
E Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
Mustang Construction Company, Inc.
$32,824.50
For: Removal of Chaparral Lift Station
Sewer Impact Fees
Period: From 2/28/95 to 3/24/95
Milstead Appraisal Company
$ 1,700.00
For: Property Descriptions for Proposed Acquisition
for Allen/Frisco Joint Water Joint Water Supply
Facility
Water Impact Fees
Period: March 28, 1995
RAM Software Systems, Inc.
$ 2,595.00
For: Coordinating CAD and Records Research
1994 Bonds
Period: From 2/24/95 to 3/15/95
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4. Alpha Testing, Inc. $ 354.00
For: Concrete Testing on Recreation Building
Facilities
1992 Park Bonds
Period: Thin April 19, 1995
5. Schrickel, Rollins and Associates, Inc. $21,063.00
For: Architectural Design on Recreation Building
Facilities
1992 Park Bonds
Period: Thru April 19, 1995
F. Tax collection report.
The motion carried.
End of Consent Aeenda
Council Committee Reports (Agenda Item V)
Services:
Will be dealing with recycling issues at the Custer Transfer Station
Animal shelter
Allen Recreation Center
FSnance/Administration:
Bank depository agreement
Spring Planning Session
TCI Cable Franchise
Development:
Home occupations
Items on the agenda including chip seal, alley replacement budget, street reconstruction and
drainage
Cedar Elm erosion control
Gated communities
Signalintion
Exchange dam
Economic development issues
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Mayor's:
Review of current Council agenda
Issues assignment list from Spring Planning Session
Meeting with James Huffman of TXDOT
Curfew workshop to he rescheduled
Citizen's Comments (Agenda Item VI)
Jody Buchanan, 300 E. Main, Allen, Texas, requested a resolution to a problem regarding the parking
of a fishing boat on her property Staff was instructed to review the situation and help resolve this particular
problem with her.
Execute the Contract for
the Adopt-a-IRehwavthe Adopt -a- Prue (Agenda Item VII)
Ms. Heather Schrock, 1312 Exchange Parkway, Allen, Texas, representing the Exchange Parkway
Community, was present and agreed to adopt a section of Exchange Parkway beginning at Allen Heights and
continuing to Malone Road in accordance with the City of Allen "Keep Allen Beautiful — Adopt -a -Highway"
Program.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to authorize the Mayor to execute a Contract for
the Adopt -a -Highway Program with Exchange Parkway Community, for the area of Exchange
Parkway beginning at Allen Heights and continuing to Malone Road, for a period of one year
ending April 20, 1996. The motion carried.
Street and Alley Maintenance and
Reconstruction Reconstruction Pr�for 19951995 (Agenda Item VIII)
Chip Seal of Asphalt Streets Funded through the Operating Budget (Agenda Item VIII -A)
George Comer, Director of Public Works, reviewed with the Council plans for resurfacing several streets
within the next five (5) years. Several streets within the Hillside area will be resurfaced with an approximate cost
of 90c per square yard for chip sealing which does include sweeping twice after the chips have been compacted.
Of the $85,000 in the street budget, this procedure will cost approximately $35,000. This will allow $50,000
to be used for additional repairs and preventive maintenance on concrete streets and gravel roads.
The Council stressed the importance of proper communications with the citizens prior to, during, and after
the actual procedure It was also suggested that police patrol this area in a heightened mariner to reduce teenage
"rock throwing."
There was no Council action on this item. This was an informational item only
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Authorize Bids and Approve Budget for Asphalt
Alley Replacement Funded through Bond Funds (Agenda Item VIII -B)
The 1994 Capital Improvement Program (CIP) for streets and drainage includes $503,320 for the next
five (5) years. Of this amount, $201,000 will be allocated for the first two years of flus program which will
allow for several alleys to be replaced with concrete for a total estimate of $118,800. The alleys considered for
replacement will be the alley north of the 700 and 800 block of Rivercrest and the alley north of the 900 block
of Cypress.
Council voiced their opinion regarding the necessity of complete commumcation with the citizens in the
area and suggested various methods of communication including signage and stating that these items were a
portion of the 1994 Capital Bond funds.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to authorize solicitation of bids for the asphalt
alley replacement with the budget not to exceed $118,800 as a part of the 1994 Capital
Improvement Program and in accordance with Development Subcommittee. The motion carried.
Approve Budget for Asphalt Street Reconstruction
and Drainage Improvements funded through Bond Funds (Agenda Item VIII -C)
As a part of the 1994 CIP bond program, all asphalt streets in the City of Allen were surveyed and a
project prioritization and summary was developed. Several factors were used to determine the ranking of the
streets such as traffic volume, drainage problems, severity of failure, etc. Three (3) streets to be reconstructed
in 1995 include Boyd, Anna and Whisenant. The estimated cost for reconstructing these streets is $160,000.
The drainage on Whisenant also needs to be constructed prior to the repaving of the project and the cost would
be $200,000 which includes storm sewer pipe, inlets, and rebuilding the curbs and gutters.
Council again instructed Staff to be aware of citizen communication with regard to this project so that
citizens are aware of what is happening, when it is happening and how it is happening. A written
communications plan will be taken to Development Subcommittee prior to the 1995 Street and Alley Maintenance
and Reconstruction Program.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Kerr, the
Council voted six (6) for and none (0) opposed to authorize Staff to set a budget in the amount
of $160,000 for the repaving of Anna, Boyd and Whisenant Streets and a budget of $200,000 for
drainage improvement on Whisenant from 1994 bond funds in accordance with Development
Subcommittee recommendation. The motion carried.
Other Business (Agenda Item IX)
Legislative Report (Agenda Item IX -A)
Michael Stanger, Assistant to the City Manager, reviewed several bills including the bidding of insurance,
annexation, telecommunications, public Immunity, establishment of a state-wide smoking ordinance or regulations,
and classification on assault of public servants.
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APRIL 20, 1995 PAGE 7
Spring Planning Session (Agenda Item IX-B)
The 1995 Spring Planning topics were distributed to Council including subcommittee assignments. Any
discussion or desired changes need to be discussed with Staff as soon as possible. The next procedure will be
to write goals to address these issues at which time Staff will then write objectives and set budget amounts to be
reviewed by Council during the annual budget process.
Calendar (Agenda Item IX-C)
A workshop was set for the review of the Curfew Ordinance and the first offender program for
April 27 beginning at 7:00 p.m.
AISD Joint Meeting is scheduled for May 25 at 6:30 p.m.
Items of Interest (Agenda Item IX-D)
There were no items of interest.
Executive Session (Agenda Item X)
�n In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
E, 551 072, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 9:15
® p.m, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss
matters pertaining to property sale.
The Executive Session was adjourned at 10:25 p.m.
Reconvene (Agenda Item XI)
The Allen City Council reconvened into regular session at 10:26 p.m. on Thursday. April 20, 1995, in
the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during
Executive Session
Adiourn (Agenda Item XII)
MOTION: Upon a motion made by Councilmember Kerr and seconded by Councilmember Hamner, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 10:27 p.m. on Thursday, April 20, 1995. The motion carried.
These minutes approved on the 4th day of May , 1995.
APPROVED:
I ATTEST: Joe Farmer, MAYOR
l llwt GK�.1Pif iftad'1.—
J y Mo on, CMC, CITY SECRETARY