Min - City Council - 1995 - 06/01 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JUNE 1, 1995
Present:
Joe Farmer, Mayor
Councilmembees:
Kevin Lilly, Mayor Pro Tem
David Kerr
Doug Gallagher
Mike Nichols
Steve Terrell
Sharon Hamner
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary (absent)
Connie Schofield, Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:35 p.m. on Thursday, June 1, 1995, in the Lunch Room of
the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion
(Agenda Item In
Mayor Pro Tem Lilly asked if Staff or Council had received any information regarding the "Forever
Free" county event held in July In the past, the City of Allen and the Chamber of Commerce of Allen have
financially supported this county event. However, the Chamber of Commerce has decided not to support this
event this year because the Forever Free Celebration is more localized in the City of McKinney rather than a
"county" event with a parade, fireworks display, and other activities held in McKinney Council agreed if the
City's support was requested that further research needed to be done before making a commitment this year.
Discussion of Consent Agenda
and Reeular Aeenda Items
(Agenda Item III)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda
Item IV, Consent Agenda, Item F, Set July 6, 1995 as the Public Hearing Date on a Request for a Specific Use
Permit for a Restaurant/Private Club at 600 East Main. A question was raised regarding the regulations and
i location of a restaurant/club serving liquor in the proximity of a school because the restaurant in question is
1 located directly across the street from the Allen High School. Bill Petty, Director of Community Development,
explained to the Council that the Texas Alcohol Beverage Commission authorizes a City to regulate the distance
ALLEN CITY COUNCIL
WORKSHOP SESSION
.JUNE 1, 1995 PAGE 2
from alcohol serving establishments a distance of 300 feet from a school. Allen has adopted this. Distance is
measured from front door to street, along street lines to intersection, across intersection and to the nearest school
property line. It was noted that TaMolli's Restaurant sells alcoholic beverages and is also located across the street
from Allen High School.
Discussion was held regarding Agenda Item IX, Public Hearing on an Appeal of a Planning and Zoning
Commission Decision to Deny a Request for Garden Home (GH) Zoning in Planned Development No. 11, on
5.2945 Acres of Land Located South of Exchange Parkway and West of Malone Road, as Requested by Tony
Shaw and Sumeer, Inc., and Consider an Ordinance Effecting this Appeal. Mayor Farmer informed the Council
that since this is an appeal of a negative recommendation by the Planning and Zoning Commission, a vote of 6
of 7 will be required to overturn it — 75% of the Council voting in favor of this, not 75% of the attendance of
the Council. The proponent has come up with a couple of other suggestions regarding the median openings at
Shumard and the 1.5 acre retail site. However, this will increase the "density" of this neighborhood slightly more
than what is stated in the Comprehensive Plan.
Discussion was held regarding Agenda Item X, Request to Appear by Laura Anderson Regarding the
Front Puking Area at Winn-Dixie being Utilized as a Used Car Lot. Mayor Farmer reviewed with Council that
allowing cars to be sold on a lot not designated as a car lot is a zoning violation. Winn-Dixie (property owner)
is in violation of the Zoning Code, not the owner of the car. Staff indicated that Winn-Dixie would have a
representative present for the Council meeting. Staff also indicated that Winn-Dixie contacts the owners of the
"cars for sale" and notifies the owners that the cars cannot be parked and left on their lot. Most people are not
aware that they are in violation. One alternative is to issue citations to Winn-Dixie for this violation.
Discussion was held regarding Agenda Item XII, Consider Ordinance Adjusting Fees on Building Permits,
Health Permits, Zoning and Platting Cases. The Department of Community Development with the
recommendation of the Development Subcommittee is requesting fee adjustments on building permits, health
permits, zoning and platting cases. After considerable research, it was noted that the fee schedule for the City
of Allen was "significantly lower" than other cities of comparable size. The fees for health permits received the
most significant increase in the fee schedule. The Development Subcommittee strived to be sensitive and aware
of the small business owners when establishing this new fee schedule.
Discussion was held regarding Agenda Item XIII, Authorize Request for Proposals (RFP) for Telephone
System and Maintenance. Questions were brought up as to whether the City could handle the additional funds
that were being requested for the telephone system and maintenance for the City complex. City Manager Jon
McCarty explained to Council that by making adjustments and using balance forward funds, the new budget of
$230,000 could be met.
Discussion was held regarding Agenda Item XIV, Other Business, Item C, Items of Interest.
Councilmember Nichols gave an update regarding the status of the TCI Cable negotiations. The
Finance/Administration Subcommittee is continuing to focus on the "value" that needs to be presented to the
community On June 7, City Manager Jon McCarty, JoAnn Holtzclaw with TCI Cable, and Tim Lay, attorney,
will conduct an all -day conference call to discuss the legal aspects of the pending franchise agreement. City
Manager Jon McCarty explained to Council that three (3) readings are required to pass the proposed ordinance.
The first reading will be at the June 15 Council meeting. A public hearing will be held during the second reading
at the July 6 Council meeting to receive public input. The final reading will be held during the July 20 Council
meeting. Councilmember Nichols stated that the Finance/Administration Subcommittee and the City Manager
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995 PAGE 3
are working diligently to get the best possible system that they can for the citizens of Allen but to keep in mind
that it is a "give and take" situation. Other factors to be considered during the negotiations are the "value" of
the product and the "capability" so that the City of Allen will be able to handle the future technology The
Federal Cable Act mandates what the cable companies can charge. The "plan" that is being proposed consists
of three (3) tiers: 1st tier — broadcast channels serving the Metroplex area; 2nd tier — CNN, C -SPAN, etc.;
3rd tier — premium channels such as HBO, Showtime, etc.
Mayor Pro Tem Lilly summarized that several items have been agreed upon with TCI Cable terms,
customer service standards, extension to new neighborhoods, PEG access for the schools and establishing a
'citizens' cable commission" which will momtor the cable franchise. Two options being considered are a 24 -
month rebuild with a 15 -year term or a 28 -month rebuild with a 12 -year term. Mayor Pro Tem Lilly has talked
with several representatives of municipalities from surrounding areas that have been or are going through similar
cable negotiations. Their advice is "to get as fast a rebuild as possible" and not worry about the length of the term
— there are other providers out there. Council will receive a copy of the franchise agreement for review with
their June 15 Council Meeting packet.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:29 p.m. on Thursday, June 1, 1995.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmember; present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:34 p.m. on Thursday, June 1, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item IV)
Councilmember Hamner was late returning to the Council bench and was not present for the motion
concerning Agenda Item IV, Consent Agenda.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Gallagher,
the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of June 1, 1995, Regular Meeting.
B. Approve Payment of Bills Associated with the 1985 and 1994 Capital Improvement
Program.
1. Kimley Horn & Associates, Inc. $9,523.20
For: McDermott Road Alignment Study
Street Assessments
Period: Thou April 30, 1995
L_J
ALLEN CITY COUNCIL
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JUNE 1, 1995
PAGE 4
2.
Kimley Horn & Associates, Inc.
$10,800.00
For: Exchange Parkway West Alignment Study
Street Assessments
Period: Thrt April 30, 1995
3.
Gay & McCall, Inc.
$ 2,766.06
For: Pump Station and Ground Storage --- Northwest
Quadrant of City
Water Impact Fees
Period: Thm April 25, 1995
4.
RAM Software Systems, Inc.
$ 315.00
For: Communication System Upgrade
1994 Bonds
Period: April 26, 1995 through May 10, 1995
5.
Bill Hazelwood, Inc.
$26,234.33
For: 12" Water Main -TRW Loop
Existing Bonds
Period: Services through May 25, 1995
C. Authorize Execution of a Contract for Consulting Services to Produce a Drainage Master
Plan.
Council authorized City Manager Jon McCarty to enter into a contract for the Drainage
Master Plan with Espey, Huston & Associates, Inc. for the estimated amount of $28,500.
D. Authorize Execution of a Contract for Engineering Services to Design a Water Line at
US 75 and Bethany
Council authorized City Manager Jon McCarty to enter into a contract for the
engineering of the 24" and 12" water lines with Binkley & Barfield, Inc. for the
estimated amount of $40,500. Council also authorized a construction budget of $306,015
for this project.
E. Authorize Execution of a Contract for Engineering Services for Design of a Sewer Line
from Bethany Road to Rowlett Creek.
Council authorized City Manager Jon McCarty to enter into a contract for the
engineering of the 24" sanitary sewer line with Binkley & Barfield, Inc. for the estimated
amount of $58,500. Council also authorized a construction budget for $416,070 for this
project Council authorized Staff to set up a pro -rata at the completion of construction
to recoup the portion of the cost from future developers as shown in the Impact Fee
study
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995 PAGE 5
F Set July 6, 1995 as the Public Hearing Date on a Request for a Specific Use Permit for
a Restaurant/Private Club at 600 East Main.
G. Tax Report.
The motion carried.
End of Consent Aeenda
Council Committee Reports (Agenda Item V)
Services:
Will be meeting June 7 at 890 a.m.
Update on recreation center — weather has affected work schedule; tentative completion date is
November I, 1995
Finance/Administration:
Cable Franchise Agreement
June 7 — conference call with City Manager Jon McCarty, JoAnn Holtzclaw with TCI Cable and
Tim Lay, attorney, to discuss legal aspects of franchise agreement
June 15 — first rough draft of ordinance and franchise agreement for review
July 6 — public hearing regarding the franchise agreement
Development:
Engineering contracts — one for a sewer line on the Green property and one for a water line
across Bethany along US 75
Reviewed a fee comparison survey for building permits, platting, zoning, and health permits
Mayor's:
Review current Council agenda
Executive Session will discuss property acquisition with attorney
Discussion of Joint AISD/Council meeting — review procedures, outline of agenda and possibly
reformat to work together more efficiently
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995
PAGE 6
Presentation of Certificate -of -Appointment to Newly
Appointed Member of the Allen Siem Control Board (Agenda Item VII)
Mayor Farmer presented a Certificate -of -Appointment to Jennifer Hill, newly appointed member of Sign
Control Board, Place No. 2, whose term expires September 30, 1996.
Public Hearing on a Request to Rezone 5 Acres of
Land from Agriculture -Open Space (A -O) to Community
Facilities (CF) Located at the Comer of Watters Road
and Raintree Circle as Requested by Immanuel Lutheran
Church and Consider an Ordinance Effective this Reamest (Agenda Item VIII)
Bill Petty, Director of Community Development, spoke before the Council regarding the zoning request
to rezone a five -acre site located at the southwest comer of the proposed Watters Road and the existing Raintree
Circle in Neighborhood District 12 from Agriculture -Open (A -O) to Community Facilities (CF) According to
the Comprehensive Plan, this property is identified as Single Family and a church, child -cue facility and school
are allowable in a Community Facilities district.
Mayor Farmer read the request into the record as follows:
"Public Hearing on a Request to Rezone 5 Acres of Land from Agriculture -Open Space (A -O)
to Community Facilities (CF) Located at the Corner of Watters Road and Raintree Circle as
Requested by Immanuel Lutheran Church and Consider an Ordinance Effecting this Request."
Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request
to do so at this time.
Mr. Roger Baxter, 6 Glenbrook Circle, Lucas, Texas, spoke in favor of the request.
With no one else speaking either for or against the request, Mayor Farmer closed the public hearing.
Mayor Farmer asked Mr. Baxter about the administrative plans for the building. Mr. Baxter stated that
a building plan is currently being put together with a proposed construction date of late fall. They am, also
preparing financial arrangements. The proposed building will be 8,000 square feet with classrooms, a multi-
purpose room for worship and other events and a small kitchen.
Planning and Zoning Commission approved the request by Immanuel Lutheran Church for zoning with
the following specified findings:
1. The use is compatible to the surrounding area.
2. No traffic study was required because of the minimum number of trips generated by this use
3 The property is located at the corner of two major thoroughfares.
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ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995
Ordinance No. 1337-6-95: An Ordinance of the City
of Allen, Collin County, Texas, Amending
Comprehensive Zoning Ordinance No. 829-11-87, as
Previously Amended, to Establish Permanent Zoning
on the Following Described Tract of Land: 5.0 Acres
of Land, Tract 8, in the John Fyke Survey, Abstract
No. 325, City of Allen, Collin County, Texas, as
Follows, to -wit: Community Facilities (CF) Zoning;
Providing for a Penalty of Fine not to Exceed the
Sum of Two Thousand Dollars ($2,000) for Each
Offense; Providing for a Severability Clause; and
Providing for the Effective Date of Said Ordinance.
PAGE 7
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Nichols, the
Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1337-6-95 as
previously captioned and in accordance with Planning and Zoning recommendation. The motion
carried.
Public Hearing on an Appeal of a Planning and Zoning
Commission Decision to Deny a Request for Garden
Home (GH) Zoning in Planned Development No. 11 on
5.2945 Acres of Land Located South of Exchange Parkway
and West of Malone Road, as Requested by Tony Shaw and
Sumeer, Inc. and Consider an Ordinance Effectine this Anneal (Agenda item IIp
Bill Petty, Director of Community Development, spoke before the Council explaining that the subject
property is 5.3 acres out of an approximate 7 -acre retail tract that is zoned Planned Development 11 (PD -11) -
retail. This property is located near the southwest comer of Exchange Parkway and Malone Road in
Neighborhood District 19 Sumeer, Inc., builders of a one -street subdivision located to the west and south of
this site previously zoned for multi -family, has requested a zoning change to Garden Home (GH) zoning on a
portion of the retail tract that remains on the comer in PD 11. The proposed site plan and street plan request
29 tots in this one -street subdivision which would utilize all but 1.5 acres of the 7 -acre retail tract.
Mr. Petty explained that the Planning and Zoning Commission had denied the request for Garden Home
(GH) zoning on this 5.2945 acres of land by a vote of 3 to 1. The major concerns of the Planning and Zoning
Commission were the downzoning of the property, the connection of an additional residential street to a major
thoroughfare, traffic issues, the proposed house sizes and the future development possibilities of a 1.5 -acre retail
tract.
Carl Crawley, Irving, Texas, representing Sumeer, Inc., spoke before the Council reviewing Sumeer's
plans for the 5.2945 acres in PD No. 11. Their plan calls for a 1.5 -acre retail site at Exchange and Malone —
possibly a day-care center or office building. Mr. Crawley stated that Sumeer is willing to work with the City
of Allen and Sumeer is asking Council to table this item so the site plan can be redesigned or have Council review
this evening a revised site plan with mainly median changes noted. Mr. Crawley distributed to the Council a
copy of a petition signed by residents of the Oak Ridge neighborhood in Allen. The petition stated that the
residents were strongly opposed to the commercial zoning of the remaining undeveloped land on the southwest
corner of Exchange Parkway and Malone Road. They were requesting that the land be rezoned as Single Family
(SF) residential.
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995 PAGE 8
Mayor Farmer read the request into the record as follows:
"Public Hearing on an Appeal of a Planning and Zoning Commission Decision to Deny a Request
for Garden Home (GH) Zoning in Planned Development No. 11 on 5.2945 Acres of Land
Located South of Exchange Parkway and West of Malone Road as Requested by Tony Shaw and
Sumeer, Inc. and Consider an Ordinance Effecting this Appeal."
Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request
to do so at this time.
With no one speaking either for or against the request, Mayor Farmer closed the public hearing.
Mayor Farmer opened the zoning request for discussion with Council. Council reviewed the possible
options for the 1.5 acre use — day-care center or office space — and agreed that this area would be a tight
squeeze for retail. Council also discussed downzoning and increasing residential numbers. More density does
not help the school district by increasing the residential numbers. From a marketing point of view, retail business
could develop right away or take a couple of years. Council asked Mr. Crawley why this issue was not originally
discussed before the original site plan was approved. Mr Crawley stated that the site plan was previously
approved by the City of Allen for the previous owner.
M" The Planning and Zoning majority findings were:
1.
The request represents downzoning of the property
2.
The traffic issue is a problem with the street layout.
3.
Garden Home minimum house sizes should complement the existing development to the west.
4.
The request would leave only approximately 1.5 acres of retail.
5.
It should have been possible to designate a specific or particular use on the 1.5 acres of the retail
tract.
The Planning and Zoning minority findings were:
Consideration should have been given to table the request for further consideration.
Mayor Fanner reviewed with Council their options concerning the proposed ordinance. Since this is an
appeal of a negative recommendation by the Planning and Zoning Commission, a vote of 3/4 of all members of
the Council will be required to overturn it (6 of 7). The proposed ordinance can be voted for, denied or tabled.
MOTION: Upon a motion made by Councilmember Kerr and seconded by Mayor Pro Tem Lilly, the
Council voted five (5) for and two (2) opposed with Mayor Farmer and Councilmember Nichols
casting the opposing votes to deny a request for Garden Home (GH) zoning in Planned
Development No. 11 on 5.2945 acres of land as requested by Tony Shaw and Sumeer, Inc. and
in accordance with Planning and Zoning recommendation. The motion carried.
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ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995 PAGE 9
Request to Appear by Laura Anderson
Regarding the Front Parking Area at
Winn-Dixie Beim Utilized as a Used Car Lot (Agenda Item X)
Ms. Laura Anderson, 715 Greenbrook Drive, Allen, Texas, spoke before the Council regarding the use
of the front parking area at Winn-Dixie being utilized as a used car lot by individuals trying to sell their cars.
Mayor Farmer reviewed with Ms Anderson that the owner of the property is in violation of the City code
— not the City — by allowing the cars to be parked on the front parking lot of their property However, there
is no City code establishing requirements for a "For Sale" sign placed in a car.
Ms. Anderson explained that a towing sign can be placed on the property, free of charge. She has
notified the City and Winn-Dixie about this service.
Mr. Dave Allen, Store Director of Winn-Dixie in Allen, spoke before the Council stating that he
personally calls each individual that leaves a "car for sale" on this parking lot and asks them to remove the car.
He has not had any problems with people complying with this request. Also, Mr. Allen stated that he has four
(4) "No Parking/Towing Area' signs on order for the Winn-Dixie parking lot.
Mayor Farmer expressed to Ms. Anderson the Council's appreciation for her interest in this matter and
for bringing it to the attention of the Council. Mayor Farmer also stated that Winn-Dixie should be applauded
for their efforts in dealing with this situation.
There was no action taken on this matter.
Consider Site Plan Approval for an Office Building
Located at the Northwest Corner of McDermott and Ferris Drives (Agenda Item XI)
Bill Petty, Director of Community Development, spoke before Council regarding approval of a site plan
for an office building at the northwest corner of Ferris and McDermott Drives. It is zoned Central Business
District (CBD) and is in Neighborhood District 31. Both Ferris Drive and Belmont Drive are substandard in
terms of pavement and right-of-way The proposed site plan includes a parking plan located on the private
property but with access directly from Ferris Drive incorporating the street itself as maneuvering space for those
parking spaces. The proponents are also requesting temporary use of right-of-way on Belmont for additional
parking.
The majority findings of the Planning and Zoning Commission are as follows,
1.
Safety concerns were addressed.
2.
Maneuvering room is sufficient on Ferris due to the right-of-way of 40 feet.
3.
City traffic consultant agrees that this is not an unsafe condition at this location.
4.
Eight (8) feet of space is available between the existing paving on Ferris and the back of the
parking spaces.
5.
Ferris probably will be closed in the future.
3 6.
This development satisfies the City's needs with regard to the front door of the City
7
Site is narrow, small, unique and difficult to develop and proposal represents the highest and best
use of the property
ALLEN CITY COUNCIL
REGULAR SESSION
�y JUNE 1, 1995 PAGE 10
= The minority findings of the Planning and Zoning Commission are as follows:
1. Based on traffic consultant's recommendation, the review of the Zoning Ordinance needs to
address head -in parking in the CBD. This proposal sets an undesirable precedent.
2. Even though this proposal is more preferable than some uses that would generate additional
traffic, concern was expressed regarding potential safety problems.
MOTION: Upon a motion made by Councilmember Gallagher and seconded by Councilmember Terrell, the
Council voted seven (7) for and none (0) opposed to approve the site plan for an office building
located at the northwest corner of McDermott Drive and Ferris Drive and in accordance with
Planning and Zoning recommendation. The motion carried.
The Council took a brief recess.
Consider Ordinance Adjusting Fees on Building
Permits, Health Permits. Zonine and Plattine Cases (Agenda Item XID
Bill Petty, Director of Community Development, spoke before the Council explaining that the Department
of Community Development completed a survey with neighboring cities of Plano, Richardson, Mesquite,
Carrollton, Farmers Branch, McKinney, Lewisville, Irving, Arlington and Flower Mound reviewing the current
fee schedule in the fields of building, platting, zoning and health. These results were distributed to Development
,i Subcommittee for their review
Mr. Petty distributed to Council several packets of information regarding the type of permit, present and
proposed fees and a comparison of fees with the above mentioned cities. The proposed fees show minor changes
in the platting and zoning fees and significant changes in the health department fees. These changes to the fee
schedule will keep the City of Allen competitive but still "below the average fee "
Adoption of the fee changes as submitted should increase revenue collections for this year in excess of
$25,000 and in FY 1995-96 in excess of $60,000.
Ordinance No. 13386-95: An Ordinance Of the City
of Allen, Collin County, Texas, Amending
Comprehensive Zoning Ordinance No. 829-11-87, as
Previously Amended, by Amending Section 5.04,
Filing Fees and Charges; Amending Environmental
Health Ordinance No. 834-1-84 by Amending Exhibit
"A" Fee Schedule; Amending Subdivision Regulations
Ordinance No. 1237-494, by Amending Section 1001
Filing Fees and Charges; and Amending Chapter 4,
Building and Building Regulations, Article I, in
General, Section 44, New Building Permit Fees, of
the Allen Code of Ordinances; Providing for a
Severability Clause; Providing for a Penalty for
Violation of this Ordinance; and Providing for
Publication of the Caption and an Effective Date.
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995
PAGE 11
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1338-6-95 as
previously captioned to amend fees on building permits, health permits, zoning and platting cases,
and in accordance with Development Subcommittee recommendation. The motion carried.
Authorize Request for Proposals (RFP)
for Telephone System and Maintenance
(Agenda Item XIII)
Michael Stanger, Assistant to the City Manager, spoke before the Council regarding the strategic plan
project called Technology specifically addressing the plans for a new phone system for all City offices. On
May 4, 1995, Council authorized City Manager Jon McCarty to enter into a contract for consulting services with
Prettyman & Associates of Dallas to assist with the procurement of a new phone system. Mr. Stanger gave an
overview of the Request for Proposals (RFP):
will end up with highly technical phone system
begin with 175 phones — growth capacity to 400 phones
voice mail
scripted menus and bulletin board services
digital, ISDN -compatible
DID (direct inward dial) or automated attendant
call detail reporting and central system -wide management
life expectancy of ten (10) years
more cost effective with our own phone switch
cost approximately $800 per station/includes a great deal of the most advanced telephone features
Using the $800 per station cost, this would increase the budget to $230,000 if the City buys the system
outright The City is requesting a financing plan with the proposers More detailed information concerning the
budget will be forthcoming to the Council.
The consultant will be involved in the prebid and bid opening events.
Councilmembers Nichols, Gallagher and Kerr requested to be on an ad hoc committee to work with Staff
and the consultant to get the best possible system for the City
MOTION: Upon a motion made by Councilmember Nichols and seconded by Mayor Pro Tem Lilly, the
Council voted seven (7) for and none (0) opposed to approve the Request for Proposals (RFP)
for a telephone system and maintenance for the City of Allen complex consisting of the Municipal
Annex, Library, Police Station, Central Fire Station/Administration and Code Enforcement,
approve a new budget for the data/voice network of $230,000 and establish an ad hoc committee
consisting of Councilmembers Nichols, Gallagher and Kerr to assist Staff and the consultant with
the decision making of purchasing a new phone system. The motion carried
L"
P
E
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995
Other Business
PAGE 12
(Agenda Item XIV)
Legislative Report (Agenda Item XIV -A)
SB 1013
Prohibits the use of polygraph exams in internal police department investigations
regarding complaints against peace officers and/or firefighters
Texas Municipal League (TML) is stating that it is in the best interest of the citizens to veto
SB 1013.
Mayor Farmer, on behalf of the City of Allen, will send a letter to Governor Bush requesting that
the Governor veto SB 1013.
HB 383
Protecting more liability of public officials, including councilmembers, and other officers
of the cities — effective by September 1
Ashley's Laws — nine (9) bills signed into law
HB 2758
Gives City option to disannex or provide service
Calendar (Agenda Item XIV -B)
NOTE: Services Subcommittee meetings will now be held on the first Wednesday following the first
Council meeting at 8:30 a.m.
Development Subcommittee meetings are held the second Wednesday of each month at 12:00 p.m.
June 20 Reschedule Finance/Administration Subcommittee meeting
June 26 11:00 - 1:00 Council Workshop regarding gated communities
Lunch meeting/Council Chambers
August 11, Budget retreat — begin at 10:00 on August 11
12 & 13
Items of Interest
(Agenda Item XIV -C)
Contact City Secretary Judy Morrison with your attendance plans for the 1995 Association of
Mayors, Councilmembers & Commissioners (AMCC) Convention to be held in Austin,
July 27 through 30, 1995
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 1, 1995
PAGE 13
"Right to Carry" — prohibiting the carrying of concealed weapons on City property or at public
meetings — Staff will check into this for clarification
Michael Stanger, Assistant to the City Manager, distributed updated 1995-96 Strategic Plan
Project summary packets to the Council.
Executive Session
(Agenda Item ICV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 9.40
p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss
matters pertaining to consultation with attorney regarding park land acquisition.
The Executive Session was adjourned at 10:59 p.m.
Reconvene (Agenda Item XVI)
The Allen City Council reconvened into regular session at 11:00 p.m. on Thursday, lune 1, 1995, in the
Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during Executive
Session.
Adiourn (Agenda Item XVII)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Harmer, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 11.01 p.m. on Thursday, lune 1, 1995. The motion carried.
These minutes approved on the 15th day of June , 1995.
APPROVED:
oe Farmer, MAYOR
ATTEST:
Ju-
t#
J Mon n, CMC, CITYTY SECRETARY