Min - City Council - 1995 - 06/15 - RegularALLEN CITY COUNCIL
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REGULAR MEETING
JUNE 15, 1995
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
David Kerr
Doug Gallagher
Mike Nichols
Steve Terrell
Sharon Hamner Brazeal
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:40 p.m. on Thursday, June 15, 1995, in the Lunch Room of
the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion (Agenda Item 11)
Community Development Director Bill Petty reviewed proposals by Albertsons on the comer of US 75
and FM 2170. Building plans have been submitted for Albertson and the rest of the building plans for additional
parcels will be submitted soon. He shared information regarding the elevations and the color scheme being
planned. Discussion was held regarding the exterior construction of the budding. Additional research will be
done with regard to past stipulation by the Council on that particular project.
Bill Petty, Community Development Director, reviewed a request from the First Baptist Church to close
Birch Street. He also reviewed future plans for the First Baptist Church and the Allen Independent School
District (AISD).
A request has been received from the tax office for a curb cut to provide access to the new tax office
portable building. A suggestion was made that the tax office be located in a more suitable place that allows for
convenient parking or to use the parking area already situated in the area and develop a drive to the tax office
building. A curb cut onto McDermott was not recommended by Council.
ALLEN CITY COUNCIL
WORKSHOP SESSION
JUNE 15, 1995 PAGE 2
Mediation on park property has been set for Friday, June 23 Council was requested to notify the City
Manager of attendance plans. This might be an all -day session.
Discussion of Consent Agenda
and Remilar Agenda Items (Agenda Item III)
Discussion was held regarding Agenda Item IX, First Reading of TCI Cablevision Franchise Ordinance
and Agreement. A broad review of this item will take place during regular session. There have been two (2)
changes made on both of the ordinances -- the ordinance would be effective immediately upon passage (July 20)
and the effective date could be changed with both parties agreeing to the change and the effective date would then
be agreed upon if necessary
Discussion was held regarding Agenda Item VII, Request to Appear by Mr. Don Webb, Representative
for Allen Church of Christ, Regarding the Parking Lot at the Allen Church of Christ and Athletic Events at
Jupiter Park. Rhoda Savage. Director of Parks and Recreation, reviewed alternatives for dealing with the request
regarding the puking lot at the Allen Church of Christ.
Discussion was held regarding bike traffic at the intersection of US 75 and McDermott Road on the
weekends. It was suggested that an alternative route be designed for cyclists through Allen and that intersection.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:35 p.m. on Thursday, June 15, 1995.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7,40 p.m. on Thursday, June 15, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion made by Councilmember Kerr and seconded by Councilmember Nichols, the
Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of the May 25, 1995, Joint AISD/Council Special Called Workshop.
Approve Minutes of June 1, 1995, Regular Meeting.
C. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program
as follows:
1. Kimley Horn & Associates, Inc. $ 83.91
For: Exchange Parkway West Alignment Study
Street Assessments
Period: Thin 4/30/95
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ALLEN CITY COUNCIL
REGULAR SESSION
.TUNE 15, 1995
2. Kimley Horn & Associates, Inc.
For: McDermott Road Alignment Study
1985 Street Assessments
Period: Thrt 4/30/95
3 Schrickel, Rollins and Associates, Inc.
For: Ford Park Renovations
1992 Park Bonds
Period Thm 5/1/95
4. Sperling Company
For: Hillside Theater Completion
1992 Park Bonds
Period: Thm 5/25/95
5. Terra -Mar, Inc.
For: Recreation Building Facilities
1992 Park Bonds
Period: Thm 6/8/95
6. Commercial Finish Group
For: Recreation Building Facilities
Facility Construction
1992 Park Bonds
Period: Thm 6/1/95
7 Ron Hobbs, Architect
For: Recreation Building Facilities
Architectural Design Work
1992 Park Bonds
Period: Thm 6/1/95
PAGE 3
$ 4971
$ 3,453.00
$ 26,456.01
$ 180.00
$200,586.59
$ 8,988.48
8. Gay and McCall, Inc. $ 4,304.50
For: Cottonwood Park Legal Condemnation
Proceedings
1992 Park Bonds
Period: 1/11/95 thm 5/31/95
D Consider a Resolution Waiving Tax Delinquency Charges on 107 Brentwood Court.
Resolution No. 1339-6-95(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Accepting Payment for Taxes on the Property Located at
107 Brentwood Court.
The motion carried.
End of Consent A¢enda
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 15, 1995 PAGE 4
Council Committee Reports (Agenda Item V)
Finance/Administration:
Citizen's Comments (Agenda Item VI)
There were no citizen's continents.
Request to Appear by Mr. Don Webb,
Representative for Allen Church of Christ,
Regarding the Parking Lot at the Allen Church
of Christ and Athletic Events at Jupiter Park (Agenda Item V11)
Don Webb, Representative for the Allen Church of Christ, reviewed a proposal ideal for the Allen Church
of Christ. He expressed concern for safety, especially for the children of ASA (Allen Sports Association) and
the Allen Church. He also expressed concern for the appropriate use of the property, allowing for the property
to be properly cared for and the Church to be able to use its own facility unhindered by park participants. Mr.
Webb also expressed concern over the attitudes expressed when attempting to solicit the help of park patrons with
the difficulties encountered because of their use of the Church property Mr. Webb reviewed a proposal that
would expand the "drive approach" and parking for the Church and would alleviate some of the existing concerns.
Cable TV first reading
Scheduled meeting Thursday, June 22
Services:
Update on Fire Code Ordinance
Interlocal agreement - Plano Public Library
Communication system upgrade
Animal shelter update
Development:
Exchange/McDermott alignment
FM 2170 East
Strategic Plan issues
Economic Development update
r
Awards Ceremony sponsored by Meadows Foundation
Flag Day ceremonies on June 14
Mayor's:
Current Council agenda
Request from First Baptist Church
Cable TV
Vern Lahart's notice of retirement
Citizen's Comments (Agenda Item VI)
There were no citizen's continents.
Request to Appear by Mr. Don Webb,
Representative for Allen Church of Christ,
Regarding the Parking Lot at the Allen Church
of Christ and Athletic Events at Jupiter Park (Agenda Item V11)
Don Webb, Representative for the Allen Church of Christ, reviewed a proposal ideal for the Allen Church
of Christ. He expressed concern for safety, especially for the children of ASA (Allen Sports Association) and
the Allen Church. He also expressed concern for the appropriate use of the property, allowing for the property
to be properly cared for and the Church to be able to use its own facility unhindered by park participants. Mr.
Webb also expressed concern over the attitudes expressed when attempting to solicit the help of park patrons with
the difficulties encountered because of their use of the Church property Mr. Webb reviewed a proposal that
would expand the "drive approach" and parking for the Church and would alleviate some of the existing concerns.
ALLEN CITY COUNCIL
REGULAR SESSION
El JUNE 15, 1995
PAGE 5
Rhoda Savage, Director of Parks and Recreation, presented information regarding an alternative to Mr.
Webb's proposal which included fencing and landscaping.
Due to damage already done to the Church property, Mr. Webb informed the Council he would expect
some type of reciprocation or reimbursement for past damage if the landscape issue were considered.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to assign this topic to the Services
Subcommittee for a study and a future recommendation to the Council that would be ideal to both
the Church and the City The motion carried.
Presentation of Tenure Pins and
Certificates -of -Appreciation to City Staff
(Agenda Item VIII)
City Manager Jon McCarty presented tenure pins and Mayor Farmer presented Certificates -of -
Appreciation to the following employees for their tenure with the City of Allen.
10 YEAR
Bret Miller*
Sally Leeper
Charlotte Smith
5 YEAR
David Pitstick
Dee Shanklin*
Richard Edwards*
Michael Lopez*
B. J Willis*
Lynn Cohen*
Jimmy Knipp
Several employees were not present (*) but will receive their tenure pins and Certificates -of -Appreciation
at a later time.
20 YEAR
Richard Carroll
Becci Maffioli*
C,
l5 YEAR
r
Conrad Averna
Michael Stephens*
Paul Michael Duckworth
John Dee Miller*
10 YEAR
Bret Miller*
Sally Leeper
Charlotte Smith
5 YEAR
David Pitstick
Dee Shanklin*
Richard Edwards*
Michael Lopez*
B. J Willis*
Lynn Cohen*
Jimmy Knipp
Several employees were not present (*) but will receive their tenure pins and Certificates -of -Appreciation
at a later time.
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ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 15, 1995
First Reading of TCI Cablevision
Franchise Ordinance and Aereement
PAGE 6
(Agenda Item IX)
Finance/Administration Subcommittee and City Manager Jon McCarty reviewed the background regarding
the Cable TV franchise ordinance and agreement. For over two (2) years, Staff and members of the
Finance/Administration Subcommittee have been talking with representatives of TCI Cable for the purpose of
negotiating a franchise renewal for cable television service in the City The first reading of the Ordinance is
before the Council at this time. The July 6 meeting will be the second reading and a public hearing will he
conducted. The July 20 meeting will be the third and final reading which would trigger a 30 -day period for TCI
Cable to execute the agreement.
Significant changes in the franchise agreement include system rebuild; public, educational and
governmental channels; customer service standards; extensions to new neighborhoods; and access to an off -
premise studio operated by TCI Cable at no cost to the City
Ordinance No. 1340-6-95: An Ordinance of the City
of Allen, Texas, Governing the Granting of
Franchises for, and the Installation, Construction,
Operation and Regulation of Cable Television Systems
in the City of Allen.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Mayor Pro Tem Lilly, the
Council voted seven (7) for and none (0) opposed to approve Ordinance No 1340-6-95 as
previously captioned and in accordance with Finance/Administration Subcommittee
recommendation with the following changes:
1. The Ordinance would be effective immediately upon passage; and,
2. If for some reason the July 20 date cannot be met, an extension to the current
franchise agreement shall be agreed upon by both parties.
The motion carried.
Ordinance No. 1341-6-95: An Ordinance of the City
Council of the City of Allen, Collin County, Texas,
Granting a Franchise to Communications Services,
Inc., to Construct, Maintain, suit Operate a Cable
Television System Within the City of Allen Under the
Provisions of Ordinance No. 1340-6-95.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Nichols, the
Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1341-6-95 as
previously captioned and in accordance with Finance/Administration Subcommittee
recommendation with the following changes:
1. The Ordinance would be effective immediately upon passage; and,
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 15, 1995 PAGE 7
2. If for some reason the July 20 date cannot be met, an extension to the current
franchise agreement shall be agreed upon by both parties.
The motion carried.
MOTION: Upon a motion made by Councilmember Nichols and seconded by Mayor Pro Tem Lilly, the
Council voted seven (7) for and none (0) opposed to set a public hearing at the regular Council
meeting on July 6, 1995 to solicit citizen input regarding the franchise agreement and ordinance.
The motion carried.
Other Business (Agenda Item X)
NCTCOG General Assembly Meeting (Agenda Item X -A)
City Secretary Judy Morrison unformed the Council of the 29th Annual General Assembly Meeting to be
held on Friday, June 23, at 1200 noon. Anyone interested in attending the meeting is to notify the City
Secretary
Calendar (Agenda Item X -B)
Finance/Administration
t' Subcommittee Meeting Rescheduled for Thursday, June 22
Council Workshop 11:00 a.m. Monday, June 26 - Council Chambers
Items of Interest (Agenda Item X-C)
North Texas Commission New Leadership Barbecue will be held on Friday, June 23, at
4:30 p in to 7:30 p.m.
Vem Lahart's reception will be held Monday, June 26, 5:00 p.m. to 7.00 p.m. at the Allen
Public Library
Municipal Messenger to be delivered patrons approximately July 29
Council business cards
Executive Session (Agenda Item XI)
There was no Executive Session held as previously planned.
Reconvene (Agenda Item XII)
The Council did not convene into Executive Session.
ALLEN CITY COUNCIL
REGULAR SESSION
JUNE 15, 1995
Adjourn
PAGE 8
(Agenda Item XIII)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Nichols, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 8:50 p.m. on Thursday, June 15, 1995. The motion carried.
These minutes approved on the 6th day of July , 1995.
ATTEST:
OL
J Mo , CMC, CITY SECRETARY
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APPROVED:
�� ?alw-
ce Farmer, MAYOR