Min - City Council - 1995 - 07/20 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JULY 20, 1995
Present:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
David Kerr
Doug Gallagher
Mike Nichols (absent)
Steve Terrell
Sharon Hamner Bra eat
City Stat'f:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:30 p.m. on Thursday, July 20, 1995, in the Lunch Room of
the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Oven Comcil Discussion
(Agenda Item II)
The City Manager reviewed with the Council the updated 1995 Appraisal Roll with total certified
taxable value for the City of Allen being $1,065,779,157 This does not include a portion of the
1995 Appraisal Roll that is still under protest and is not included in the roll approved by the
Appraisal Review Board.
The 1995-96 Proposed Budget will be delivered to the Council prior to July 31. Most funds of
the City are running at a good rate except for solid waste. It is anticipated that we will he adding
12 new firefighters and 4 new employees in the Parks and Recreation Department to assist in
staffing the new recreation center.
Un update was given on last week's DMRC meeting. Those communines south of Dallas were
not happy with the projects scheduled for construction in north Dallas. A recommendation was
made that we lobby for more money rather than discuss which projects should be kept and which
projects should be transferred. Some funding has been moved from certain funding sources
1 which could mean that the City of Allen's SH 5 project could be delayed.
ALLEN CITY COUNCIL
WORKSHOP SESSION
JULY 20, 1995 PAGE 2
A report was also given regarding the meeting in DeSoto last week which was well attended by
those cities south of the 120/130 corridor. Mr. Laney indicated to our Councdmembers present
that US 75 was definitely a viable project.
Mayor Farmer sent a letter to James Huffman regarding US 75 changes including the underpass
and auxiliary lane between Bethany and McDermott. Discussion was held regarding the impact
of these changes with regard to construction date of US 75. It was acknowledged that it would
be important for the City of Allen officials to become acquainted with James Huffman's
replacement as soon as possible.
TXDOT is requesting signed contracts prior to August I in conjunction with street lights along
the US 75 corridor. Council authorized the City Manager to execute those documents and take
care of the necessary paperwork involved.
An update on the construction of FM 2170 West indicated the budget may exceed $10 million.
Discussion was held regarding the use of FM 2170 East monies to complete the West project.
Discussion of Consent Agenda
and Reeular Aeenda Items (Agenda Item III)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda
El Item IV, Consent Agenda, Item C, Award a Bid for Fire Truck with Aerial Ladder. Discussion was held
regarding the discount available for prepayment of the chassis rather than payment upon delivery and the
additional bond interest monies. Discussion was also held regarding the timing of the delivery of the truck, the
completion of Fire Station No. 3 and the hiring of additional personnel.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7'27 p in on Thursday, July 20, 1995.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:32 p.m. on Thursday, July 20, 1995 in the Council Chambers of the Allen
Municipal Amex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item IV)
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Gallagher,
the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of the July 6, 1995, Regular Meeting.
Period: Thru May 31, 1995
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B.
Approve Budget and Authorize Bids of Water Line Replacement Projects.
Council authorized Staff to set a budget of $150,000 ($75,000 each) to construct the
Whisenant and Meadow Mead water line replacement projects and to accept
bids on both
projects All engineering for these projects will be done in-house.
C.
Award a Bid for Fire Truck with Aerial Ladder.
Council authorized Staff to purchase a fire truck with an aerial ladder
and six (6)
alternates from SMEAL Fire Apparatus Co. for a total of $422,991.77
D.
Tax Report.
E.
Authorize City Staff to pay bills associated with the 1985 Capital Improvement
Program
as follows:
1. RAM Software Systems, Inc.
$810.00
For: Communication System Upgrade
1994 Bonds
Period: June 13, 1995 - June 27, 1995
{ids
2. H.L. Zumwalt Construction
$111,986.95
r
For Ford Park Renovations
1994 Park Bonds
Period: Thin June 30, 1995
3 Gay & McCall, Inc.
$3,936.25
For: Cottonwood Park Mediation Proceedings
1994 Park Bonds
Period: June 1 - lune 30, 1995
4 BC Inventar, Inc.
$7,656.00
For: Library Additions
Operating Funds
Period: June - July 1995
5. Ron Hobbs, Architect
$1,795 00
For: Fire Station N3 Architectural Services
1994 Bonds
Period. June 1995
6. Kimley Horn & Associates, Inc.
$1,366 29
For Exchange Parkway West Alignment Study
Street Assessments
Period: Thru May 31, 1995
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7 Kimley Horn & Associates, Inc.
$5,178.98
For: McDermott Road Alignment Study
Street Assessments
Period: Thm May 31, 1995
8. Hunter Associates, Inc.
$3,927 73
For: Preliminary Engineering for Allen Heights -
West Half from Bethany Drive to Park Place
1985 Existing Street Bond Funds
Period: Thrit lune 30, 1995
9 Dodson Contractors, Inc.
$14,525.00
For: City Hall Interior Improvements
General Funds
Period Services thru July 20, 1995
10, Alpha Testing, Inc.
$648.00
For: Soil Testing - Recreation Center
1994 Park Bonds
Period: Thm June 15, 1995
11. Kiniley Horn & Associates, Inc.
$650.59
!!
For: McDermott Road Alignment Study
Street Assessments
Period: Thru June 30, 1995
12. Kimley Hom & Associates, Inc.
$1,20971
For: Exchange Parkway West Alignment Study
Street Assessments
Period: Thm June 30, 1995
The motion carried.
End of Consent Aeenda
Council Committee Reports
(Agenda Item V)
Development:
Various road projects
City Hall expansion
Update of Property Maintenance Code
Water and Sewer Bond sale
Town Hall meeting with Governor Bush teleconference
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1995
Services:
PAGE 5
Animal shelter
Update on Information Systems upgrade
Upcoming meeting to include Fire Code Ordinance, Capital Improvement Project for Parks and
Plano Public Library local agreement
Current agenda - tire truck with aerial ladder
Finance/Administration:
Cable TV Ordinance
City reengineering
Current investment comparisons
Capital Improvement Projects Status Report
Mayor's:
Current Council agenda
West Side Facilities Agreement
Privatization
1/2c Sales Tax
Elementary school sites
Boards and Commissions
Telephone Task Force Committee:
Two (2) bidders to present information to include 25% growth capability for at least ten (10)
years to include AT&T and Fujitsu
Citizen's Comments
There were no citizen's comments.
(Agenda Item VI)
Third Reading and Final Passage of the Proposed
Cable Television Franchise Ordinance and Agreement (Agenda Item VII)
The City Manager distributed information delineating an equipment list for the City of Allen and
additional equipment for the Allen Independent School District (AISD). Council felt that this a good agreement
for both the City of Allen and TCI Cable. The City of Allen had several items of interest they were especially
concerned with and felt that they were very important to the future of Allen. These included rebuild, increase
capability, line extension, customer service standards, and a citizens' board. JoAnn Holtzclaw was complimented
and thanked for her participation in directing this excellent ordinance and franchise agreement.
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1995 PAGE 6
Ordinance No. 1340-6-95: An Ordinance of the City
of Allen, Texas, Governing the Granting of
Franchises for, and the Installation, Construction,
Operation and Regulation of, Cable Television
Systems in the City of Allen.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Kerr, the
Council voted six (6) for and none (0) opposed to approve Ordinance No. 1340-6-95, third and
final reading, as previously captioned and in accordance with Finance/Administration
Subcommittee recommendation. This Ordinance will also he referred to as the City of Allen,
Texas Cable Communications Ordinance. The motion carried.
Ordinance No. 1341-6-95: An Ordinance Granting a
Franchise to Communications Services, Inc., to
Construct, Maintain, and Operate a Cable Television
System within the City of Allen Under the Provisions
of Ordinance No. 1340-6-95.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to approve Ordinance No. 1341-6-95, third and
final reading, as previously captioned and in accordance with Finance/Administration
Subcommittee recommendation The motion carried.
Consider Items Related to Water and Sewer Revenue Bond Sale (Agenda Item VIII)
Approve Proposed Capital Projects and Costs Estimates (Agenda Item VIII -A)
George Colmer, Director of Public Works, reviewed with the Council the Water and Sewer Bond projects
that would be completed with the use of the projected bond sale. Those projects include the following:
PROJECTS NEEDED NOW NEW BONDS
24" Water line under US 75 at Bethany & 12"
to the North
$346,515
Utility Relocation - SH 5 - Chaparral to Exchange
121,531
Add 24" water - SH 5 - Exchange to Main
493,574
Add 12" water - SH 5 - Exchange to Main
175,546
Add 16" water - Exchange - SH 5 to US 75
302,285
Add 18" water - Exchange - Watters to Ridgeview
196,800
Add 24" sewer - Watters Creek - Bethany
to Rowlett Creek
475,570
Add 10" sewer - Bethany - Allen Heights to end
of Park
120,104
SUBTOTAL - NOW PROJECTS
$2,231,925
ALLEN CITY COUNCIL
$88,000
REGULAR SESSION
120,000
Utility Relocation - FM 2170 Far East
JULY 20, 1995
PAGE 7
PROJECTS NEEDED SOON
Buy 24" water from NTMWD - Ridgeview Road
$897,000
Add 24" water - Custer - Ridgeview to McDermott
423,749
Add 18" water - McDermott - Custer to Custer Hills
60,000
SUBTOTAL - SOON PROJECTS
$1,380,749
PROJECTS NEEDED NEXT
Add 12" water - Chaparral - across
Cottonwood Creek
$88,000
Utility Relocation - FM 2170 West
120,000
Utility Relocation - FM 2170 Far East
260,000
SUBTOTAL - NEXT PROJECTS
$468,000
GRAND TOTAL $4,080,674
Authorize Execution of Contracts for Financial and Legal Services (Agenda Item Vlll-B)
Dan A Almon, Senior Vice President for Southwest Securities, Inc., reviewed the schedule of events that
;I would lead up to the bond sale. He also reviewed proposed debt service requirement schedules with coupon rates
of 5.5 and 5.9 percent. Council was instructed as to the options for past authorized bonds which have been
unissued. An affidavit may need to be completed prior to the sale of the new bonds indicating the original
projects are no longer needed.
Authorize Staff and Consultant to Proceed with Bond Bid Solicitations (Agenda Item VIII -C)
MOTION: Upon a motion made by Councilmember Hamner and seconded by Mayor Pro Tem Lilly, the
Council voted six (6) for and none (0) opposed to approve the water and sewer bond projects at
an estimated cost of $4.1 million, to authorize Staff to contract with Southwest Securities and
Fulbright & Jaworski, L.L.P for financial and legal services and to authorize preparation of
documents and other tasks in order to solicit bids. The motion carried.
Other Business (Agenda Item IX)
Review Boards & Commission Appointment Calendar for Fall Appointments (Agenda Item IX -A)
City Secretary Judy Morrison reviewed the tentative calendar for the fall appointment process. She also
distributed information regarding the number of vacancies (13) and the number of possible reappointments (17)
which will come up this fall. She also reviewed the Cable TV Advisory Committee Fact Sheet which has been
prepared for the new board to be established this fall and asked for any additional suggestions for the fact sheet.
Mrs. Morrison indicated that she would like to bring forward an ordinance building consistency into the terms
of the various boards and commission
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ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1995 PAGE 8
Calendar (Agenda Item IX -B)
July 31 Proposed budget delivered
August 11-13 Budget Retreat
August 17 Council photograph
Items of Interest (Agenda Item IX -C)
There were no items of interest.
Executive Session (Agenda Item X)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into
Executive Session at 9.20 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to
Park Land Acquisition
Council Organization
Employee Evaluations.
The Executive Session was adjourned at 10:59 p in
Reconvene (Agenda Item XI)
The Allen City Council reconvened into regular session at 11:00 p.m. on Thursday, July 20, 1995, in
the Council Chambers of the Allen Municipal Annex to consider action on items discussed during the Executive
Session.
Approve Agreement with LLG, Land Inc., to Purchase the Allen Station Property (Agenda Item XI -A)
Resolution No. 1343-7-95(R): A Resolution of the
City Council of the City of Allen, Texas, Approving
a Mediation Settlement Agreement Related to
Condemnation Proceedings for the Purchase of
Approximately 95.20 Acres (more or less) of Land
Owned by LLG Lands, Inc.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1343-7-95(R) as
previously captioned and to authorize the City Manager to enter into a contract to purchase the
Allen Station Property owned by LLG Lands, Inc. The motion carried.
Consider Other Items Discussed During Executive Session
There were no additional items.
(Agenda Item XI -B)
ALLEN CITY COUNCIL
REGULAR SESSION
JULY 20, 1995
Adjourn
PAGE 9
(Agenda Item XII)
MOTION: Upon a motion made by Counctlmember Kerr and seconded by Mayor Pro Tem Lilly, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 11:05 p.m. on Thursday, July 20, 1995. The motion carried.
These minutes approved on the 3rd day of August , 1995.
ATTEST:
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iry
Mom t, CMC, CITY SECRETARY
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APPROVED:
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'Joe Farmer, MAYOR