Min - City Council - 1995 - 08/03 - RegularALLEN CITY COUNCIL
REGULAR MEETING
AUGUST 3, 1995
present:
Joe Farmer, Mayor
Couneilmembers•
Kevin Lilly, Mayor Pro Tem
David Kerr
Doug Gallagher
Mike Nichols
Steve Terrell
Sharon Hamner Brazeal
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Farmer at 6:20 p.m. on Thursday, August 3, 1995, in the Lunch Room
of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion (Agenda Item II)
Twin Creeks will be approaching North Texas Municipal Water District for direct access to their water
line and have requested the City to consider a price for this request.
Council was informed that the Facilities Agreement should be forthcoming according to Greg Moseman.
Photronics has requested interrupted power lines from TU Electric. These will be brought up from Plano
and should something happen to the power to Photromcs in Allen, a high-tech switch box would allow for the
transfer to the Plano line. TRW has already resolved their problems through a battery -powered generator for a
back-up system.
A report was made by Mayor Pro Tem Lilly on a recent meeting of Collin County officials. Florence
Shapiro attended the meeting and spoke on the topics of educational reform, tort reform and the juvenile justice
system. She indicated that Governor Bush will be looking at revising the entire tax code in the next legislative
session and requested feed back from local entities
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 3, 1995
PAGE 2
A design layout was reviewed by the Council regarding a possible scenario for the Millennium Business
Park 10 -acre site.
Discussion was held regarding the budget as presented by City Manager and the additional information
received since that time regarding the effective tax rate and the roll back tax rate.
Council had received information regarding ASA program fees being raised due to City increases in
programs. Research shows that all increase in fees for ASA programs are strictly ASA fee increases.
Discussion of Consent Agenda
and Re¢ular Astenda Items (Agenda Item III)
There was no discussion regarding the Consent Agenda.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:25 p.m. on Thursday, August 3, 1995.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:38 p.m. on Thursday, August 3, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Nichols, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of the July 20, 1995, Regular Meeting.
B. Consider a Resolution Supporting Funding for the SH 121 Bypass as Proposed in the
Draft 1996 Transportation Improvement Plan (TIP).
Resolution No. 1344-8-95(R): A Resolution of the City Council of the City of Allen,
Texas, Collin County, in Support of Funding for the SH 121 Bypass as Proposed in the
Draft 1996 Transportation Improvement Plan.
C. Consider a Resolution Supporting Funding for US 75 from Bethany to SH 121 as
Proposed in the Draft Transportation Improvement Plan.
Resolution No. 1345-5-95(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Recognizing the Texas Department of Transportation for
Proposing the Recominuction of US 75 in the 1996 Transportation Improvement
Program
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 3, 1995 PAGE 3
D. Approve a Resolution for Installation of Continuous Freeway Illumination on US 75.
Resolution No. 1346-8-95(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Supporting the Technically Preferred Alternative and Geometric
Design for the Installation of Continuous Freeway Illumination on US 75 from North of
Bethany to SH 121 in Collin County, and Encouraging the State Department of Highways
and Public Transportation to Proceed with the Preparation Right -of -Way Maps and
Construction Plans.
E. Approve an Ordinance Amending the Term Limits of the Parks and Recreation Board
Members.
Ordinance No. 1347-8-95: An Ordinance of the City of Allen, Collin County, Texas,
Amending Section 3, Paragraph C - "Establishment of Parks and Recreation Board," of
Ordinance No. 306 of the City of Allen, Texas; and Providing for an Effective Date.
F Set September 7, 1995, as Public Hearing Date on Request to Amend Planned
Development No. 54 by Approving a Site Plan for Day Care.
G. Set September 7, 1995, m Public Hearing Date on Request to Amend Planned
Development No. 13 by Approving a Site Plan for Video Store,
H. Set August 15, 1995, as Public Hearing Date on the Budget as Required by Section 4.04
of the City Charter.
I. Review and Approve RFP Records Management System for the Police Department.
J Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program
as follows'
1. RAM Software Systems, Inc. $460.00
For Communication System Upgrade
1994 Bonds
Period: June 28, 1995 - July 11, 1995
2. Prettyman & Associates, Inc. $4,125.00
For: Telecommunications Consulting Services
General Funds
Period: Thru lune 17, 1995 - July 21, 1995
3 W.O. Adams Construction $55,685.70
For: Asphalt Alley Replacement with Concrete
1994 Street Bonds
Period: July 25, 1995
ALLEN CITY COUNCIL
Alternate Transportation
REGULAR SESSION
Finanee/Administration:
AUGUST 3, 1995
Meeting scheduled for August 15
PAGE 4
4
RAM Software Systems, Inc.
$212.50
For: Continued Assistance with RFP
1994 Bonds
Period: July 12-26, 1995
5.
Marlin M. Blake & Associates, Inc.
$1,050.00
For: Pre-Mediation/Mediation Conference
1994 Park Bonds
Period: June 20 - 23, 1995
6.
Ameri-First Service, Inc.
$15,933.00
For: Utility Installation
1994 Park Bonds
Period: Thru Through July 1, 1995
7
Alpha Testing, Inc.
$105 00
For: Soil Testing - Recreation Center
1994 Park Bonds
Period: Thm July 15, 1995
8.
Commercial Finish Group
$185,867.33
For. Recreation Facilities Construction Services
1994 Park Bonds
Period: Thm July 26, 1995
9
Ron Hobbs, Architect
$17,827.18
For: Architectural Design and Support of Recreation
Center
1994 Park Bonds
Period: Thm lune 30, 1995
Council Committee Reports
(Agenda Item V)
Services:
Meeting scheduled for next week
Development:
Alternate Transportation
Alignment studies
Finanee/Administration:
Meeting scheduled for August 15
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 3, 1995 PAGE 5
Mayor's:
Alignment of McDermott
Median cuts on SH 5
1995-96 tax rate
Update on transportation meetings
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
Report on Fire Station N3 (Agenda Item VII)
In May of 1994 the citizens of Allen approved a bond package that included a new fire station located
at Bethany and Heritage Parkway Those bonds were sold in October of 1994. Several meetings have been held
with the firefighters to cover concept of designs for the station that will afford a fine place to work as well as
service to the community Meetings will also be held with the citizens in the neighborhood where the fire station
will be located at a later date.
Architect Ron Hobbs discussed the position of the station, the property itself, the corner lot and the entry
onto Bethany from Heritage Parkway The station will occupy 4,800 square feet of air-conditioned space.
Through the use of various building materials, the building will be "residential" in appearance. The paving is
also broken up into several areas creating a desirable illusion. Discussion was held regarding the safety of the
fire trucks leaving Heritage Parkway The project should be complete in the March/April time frame of 1996.
There was no action taken by the Council. This report was for informational purposes only
Approve ABgnment of McDermott
Drive from US 75 to Custer Road (Agenda Item VIII)
The City of Allen and Briar Ridge Development Company jointly agreed to fund the alignment study for
McDermott Road. Roy Wilshire from Kimley-Horn reviewed the design standards showing McDermott between
Alma and Watters to be eight lanes, Watters to US 75 to be eight lanes with wider medians, and Custer to Alma
to be six lanes. He reviewed the US 75 underpass including four lanes in each direction with a double -stacking
left tum lane on either side of the freeway, past the frontage roads. He also reviewed the desirable locations and
number of curb cuts for optimum traffic flow There is adequate width along FM 2170 by adjustment in the
parkway areas to meet TXDOT's standards. Concern of US 75 overpass design and how it may affect the 1996
project list was discussed. The next item of business for Council would be to decide whether this stretch of
roadway would be using state or local funding.
MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Nichols, the
Council voted seven (7) for and none (0) opposed to approve the alignment of McDermott Drive
from US 75 to Custer Road showing the center line and general design concepts. The motion
Ecarried.
ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 3, 1995
Approve Alignment of Exchange
Parkway from US 75 to SH 121
PAGE 6
(Agenda Item HL)
The City of Allen and Briar Ridge Development Company jointly agreed to fund the alignment study for
Exchange Road. This need stemmed from the City wanting to help North Texas Municipal Water District to "tie
down" the alignment of the road so that they could define the easement for the 72 -inch water line they wanted
to place. The City also wanted the alignment so that Briar Ridge could place an 18 -inch water line to Alma for
their next phase of Twin Creeks. Roy Wilshire with Kmdey-Horn reviewed the cross section of Watters to US
75 (four lanes) and Ridgeview to Watters (three lanes) Median cuts are set for every 1,300 feet
MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to approve alignment of Exchange Road from
US 75 to SH 21 showing the center lane and general design concepts. The motion carried.
Council took a brief recess.
Consider All Matters Incident and
Related to Approving and Authorizing
the Giving of Notice of Intention to
Issue Revenue Bonds, Including the Passage
and Adoption of a Resolution Pertainine Thereto (Agenda Item 7I)
Council reviewed the schedule of events with regard to the $4.1 million waterworks and sewer system
revenue bond sale.
Resolution No. 1348-8-95(R): A Resolution of the
City Council of the City of Allen, Collin County,
Texas, Approving and Authorizing the Giving of
Notice of Intention to Issue Revenue Bonds.
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Gallagher, the
Council voted seven (7) for and none (0) opposed to approve Resolution No. 1348-8-95(R) as
previously captioned. The motion carried.
Ouarterly Financial Report
(Agenda Item RI)
Finanoe Director Charlotte Smith presented the quarterly financial report for the period ending June 30,
1995. She reviewed the General Fund, Water and Sewer Fund, Solid Waste Fund, Economic Development
Corporation, Storm Drainage Utility, and the Parks and Recreation Enterprize Fund. Council took no action on
this report. It was presented for informational purposes only
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ALLEN CITY COUNCIL
REGULAR SESSION
AUGUST 3, 1995 PAGE 7
Approve Proposal and Authorize
City Manager to Execute Contract for the
Purchase. Installation and Maintenance of Telephone System (Agenda Item XII)
Three Request for Proposals (RFP) were received from Fujitsu, AT&T and NEC to plan, design and build
network and hardware for an integrated data and voice network. An ad hoc study committee comprised of
Councilmembers Nichols, Kerr and Gallagher met with the consultant to review proposals and negotiate the best
possible deal for the City of Allen. The highlights of the system from AT&T were reviewed with the Council.
Although a budget of $112,000 was allotted for the phone system, Staff and the Telephone Ad Hoc Study
Committee is requesting a new budget of $145,139 The phone system budget would be procured as follows:
Present budget
$112,000
Postpone Fire Dept. PC's
14,100
Systems analysis on AS/400
4,800
Savings on upgrade, AS/400
2,000
Reduce animal shelter
12.800
TOTAL $145,700
MOTION: Upon a motion made by Councilmember Gallagher and seconded by Councilmember Kerr, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to execute a
contract with AT&T for the purchase of a new phone system with voice processing at a cost not
to exceed $145,139 and to raise the program budget to $264,000 in accordance with the
Telephone Ad Hoc Study Committee recommendation. The motion carried.
Other Business
Retreat Update
(Agenda Item XIII)
(Agenda Item XIII -A)
The annual budget retreat scheduled for August 11, 12, and 13 was reviewed with the Council.
TML Annual Conference (Agenda Item XIII -B)
City Secretary Judy Morrison reviewed the TML Conference schedule and requested Council to review
the information for further discussion later.
Calendar
August 17 Council photograph at 6:00 p.m.
Items of Interest
There were no items of interest.
Chamber
(Agenda Item XIII -C)
(Agenda Item XIII -D)
ALLEN CITY COUNCIL
�REGULAR SESSION
AUGUST 3, 1995 PAGE 8
Executive Session (Agenda Item XIV)
The Executive Session was not held.
Reconvene (Agenda Item XV)
The Executive Session was not held.
Adioum (Agenda Item XVI)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Hamner, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 10:12 p.m. on Thursday, August 3, 1995 The motion carried.
These minutes approved on the 17th day of August , 1995
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ATTEST:
�l s
.//�C� /IWi3,I,dTSY�-
dy Mor ' on, CMC, CITY SECRETARY
APPROVED:
'Joe Farmer, MAYOR