Min - City Council - 1995 - 10/05 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 5, 1995
Joe Farmer, Mayor
Kevin Lilly, Mayor Pro Tem
Jon McCarty, City Manager
Judy Morrison, City Secretary
tlall9*) 1 CU'I.93G*J(JINEVRill 61011
With a quonan of the Councilmembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Farmer at 6.30 p.m. on Thursday, October 5, 1995, in the Lunch Room of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion
(Agenda Item II)
Council was advised of the new City of Allen information packet that provides information about City
Councilmembers, City departments, and City services. Council was pleased with the result and wished to thank
Charlotte Smith and Barbara Buehler for their efforts in its publication.
Council was advised that the Allen Economic Development Corporation newsletter will be going to the post
office in the next few days. They were also advised of a new ad for the Millennium Business Park.
David Kerr (absent)
Doug Gallagher
Mike Nichols
Steve Terrell (absent)
David Bishop (absent)
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
tlall9*) 1 CU'I.93G*J(JINEVRill 61011
With a quonan of the Councilmembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Farmer at 6.30 p.m. on Thursday, October 5, 1995, in the Lunch Room of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion
(Agenda Item II)
Council was advised of the new City of Allen information packet that provides information about City
Councilmembers, City departments, and City services. Council was pleased with the result and wished to thank
Charlotte Smith and Barbara Buehler for their efforts in its publication.
Council was advised that the Allen Economic Development Corporation newsletter will be going to the post
office in the next few days. They were also advised of a new ad for the Millennium Business Park.
ALLEN CITY COUNCIL
WORKSHOP SESSION
OCTOBER 5, 1995
PAGE 2
Council was informed that the Stars have approached the City for possible location information.
A meeting has been set up for 1.30 p.m. Monday, October 9, with officials from Brookshires, Folsom, the
City Economic Development Corporation and TrueValue.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item III)
Mayor Fanner began the review of the Agenda items. Discussion was held regarding Agenda Item VIII,
Approve Resolution of Support for AISD Bond Program to be Voted on by Citizens on October 28. Council was
informed that the Chamber of Commerce has also passed a Resolution in support of the AISD bond program.
Discussion was held regarding Agenda Item IX, Authorize Request for Proposals (RFP) to Solicit Bids on
Employee Insurance Benefits. It is felt that the City might be able to save money by going out to bid on the health,
dental and long-term disability for City employees. The Council cautioned Staff about the possible change over
of insurance carriers and its final product.
Discussion was held regarding Agenda Item X, Other Business, Item B, Thoroughfare Plan Stains Map.
The thoroughfare status map is completed and will be available for distribution. It was suggested that the Allen
Independent School District receive copies of the map to be used along with their bond program information.
Discussion was held regarding Agenda Item X, Other Business, Item C, Items of Interest. Michael Stanger,
Assistant to the City Manager, will present information to the Council with regard to the new phone system and
voice mail capabilities
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:18 p.m. on Thursday, October 5, 1995.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councdmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7.30 p.m. on Thursday, October 5, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Nichols, the
Council voted four (4) for and none (0) opposed to approve and adopt all nems on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of the September 21, 1995, Regular Meeting.
B. Approve Minutes of the September 26, 1995, Joint AISD/Council Meeting.
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 5, 1995 PAGE 3
C. Approve Resolution Authorizing Police Department to Apply for Regular License Plates
for Exempt Vehicles,
Resolution No. 1373-10-95(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Authorizing the Police Department to Acquire Regular License
Plates for Certain Vehicles.
D Abandon Three Sewer Easements in Shadow Lakes A & B Subdivisions.
Ordinance No. 1374-10-95: An Ordinance of the City Council of the City of Allen, Collin
County, Texas, Abandoning a Portion of Sanitary Sewer Easements Located on a Tract
of Land Situated in the John Davis Survey, Abstract No. 255 and the Simon Burns Survey,
Abstract No 92, and Further Being a Part of Shadow Lakes Phase A and B, Additions to
the City of Allen, as Recorded in Cabinet I, Page 452, and Cabinet H, Page 729 of the
Land Records of Collin County, Texas; Providing for Exhibits "A" and "B", Providing
for a Severability Clause; and Providing for an Effective Date.
E. Award Construction Contract to Low Bidder for South Bound Lanes of Allen Heights from
Park Place to Bethany
Council authorized City Manager Jon McCarty to enter into a contract with XIT Paving
and Construction for the design and construction of Allen Heights from Park Place to
Bethany and to authorize $425,975.99 of street bond funds for this project. NOTE. Due
to ROW problems with the land owner on the south side of Bethany, this project was
adjusted to omit the intersection and a new culvert on Bethany These items will be
provided on a future project that paves the two northern lanes of Bethany adjacent to
Bethany Lakes Park and affects the same land owner.
Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program
as follows.
1. RAM Software Systems, Inc. $118.10
For: Communication System Upgrade
1994 Bonds
Period, August 29 - September 12, 1995
2. L. B. Interiors $7,900.00
For: Library Public Service Shelving
General Fund
Period September 1995
1
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 5, 1995
3. Libra -Tech Corporation
For. Library Furniture
General Fund
Period: September 1995
4. Prettyman & Associates
For: Telecommunications Consulting Services
General Funds
Period: August 19 - September 15, 1995
5. Enviro Design
For. Cottonwood Park Master Plan Drawings
1994 Park Bonds
Period: February - March 1995
6. Ron Hobbs, Architect
For: Architectural Services - Recreation Center
1994 Park Bonds
Period through September 25, 1995
7 Terra -Mar
For: Sod Testing - Recreation Center
1994 Park Bonds
Period: through July 1, 1995
8. Hinkley & Barfield, Inc.
For: Engineering and Geotechnical for Plan
Preparation on US 75 at Bethany
Water and Sewer Bonds
Period: through September 29, 1995
9 Binkley & Barfield, Inc.
For: Engineering and Geotechnical for Plan
Preparation on Watters Branch (Bethany to
Rowlett Creek)
Water and Sewer Bonds
Period: through September 29, 1995
10. Kimley Hom & Associates, Inc.
For: Exchange Parkway West Alignment Study
Street Assessments
Period: through August 31, 1995
PAGE 4
$956.00
$2,062.50
$2,094.44
$7,29051
$2,331.00
$3,500.00
$15.500.00
$2,42975
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 5, 1995
PAGE 5
11 Kimley Horn & Associates, Inc. $2,515.17
For: McDermott Road Alignment Study
Street Assessments
Period: through August 31, 1995
The motion carried.
End of Consent Agenda
Council Committee Reports (Agenda Item V)
Services:
Update on police computer project
Animal shelter update
Reduced water rates -- Twin Creeks Golf Course
Library automated door re -bid
Sprinkler system requirements
d
Finance/Administration:
No report.
I
Development:
No report.
Mayor's:
Reviewed current Council agenda
Representation to the Collin County Public Officials Committee
Signalization at Alma and FM 2170
FM 2170 to accommodate bicyclists
TIP schedule
Mowing responsibilities along railroad tracks
US 75 underpass at McDermott
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
E
[1
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 5, 1995 PAGE 6
Administer Oaths -of -Office and Present Certificates -of -Appointment (Agenda Item VII)
Newry Appointed Members and Reappointed Members of AB City Boards
City Secretary Judy Morrison administered the Oaths -of -Office and Mayor Farmer presented Certificates -
of -Appointment to the following newly appointed and reappointed members of the Planning and Zoning
Commission, Board of Adjustment, Sign Control Board, Library Board, Parks and Recreation Board, Allen
Economic Development Corporation and the Cable TV Advisory Committee. Although all were not present, they
have already received, or arrangements will be made for all to receive their oaths and certificates.
Tenn Expires
PLANNING & ZONING COMMISSION
Place No.
1
Susan Bartlemay
9-30-97
Place No
3
Noel Crume
9-30-97
Place No.
5
Bruce Heller
9-30-97
Place No.
7
Jeffery Kelley
9-30-97
BOARD OF ADJUSTMENT
Place No.
1
Galen Clay
9-30-97
Place No.
3
Bill Roberge
9-30-97
Place No.
5
Philip Rich
9-30-97
Alternate
Place No 1
Jeff Cocking
9-30-97
SIGN CONTROL
Place No.
1
Jeff McGregor
9-30-97
Place No.
3
Joe Chenoweth
9-30-97
Place No.
5
Barton Black
9-30-97
PARKS & RECREATION BOARD
Place No.
1
Dan Turner
9-30-97
Place No.
3
James Waldbauer
9-30-97
Place No.
5
Mike Rippe
9-30-97
Place No.
7
Lonnie Thomas
9-30-97
LIBRARY BOARD
Place No
I
Donna Various
9-30-97
Place No
3
Sharon Curtis
9-30-97
Place No.
5
Terri Perry
9-30-97
Place No.
7
Carl Williams
9-30-97
ALLEN CITY COUNCIL
j REGULAR SESSION
OCTOBER 5, 1995 PAGE 7
Term Expires
ALLEN ECONOMIC DEVELOPMENT CORPORATION
Place No. 4 Jack Moneta 9-30-98
Place No. 5 Jim Brazeal 9-30-98
CABLE TV ADVISORY COMMITTEE
Place No. 1 Douglas Dreggors 9-30-97
Place No. 2 Mark Pacheco 9-30-96
Place No. 3 Donald Wing 9-30-97
Place No 4 Eric Willard 9-30-96
Place No. 5 Gerald Westfall 9-30-97
Place No. 6 William Huber 9-30-96
Place No. 7 Sherry Bennett 9-30-97
Approve Resolution of Support for AISD Bond
Program to be Voted on by Citizens on October 28 (Agenda Item VITT)
The Allen Independent School District (AISD) has called an election for October 28 The purpose of the
election is to receive voter approval of bond expenditures in the amount of $75.8 million. That amount of money
would allow the purchase of land for an elementary and lugh school site, renovations to seven (7) existing schools,
construction of two (2) elementary schools and the construction of a new high school.
Council advised that this bond election is important not only to the school district, but also to the City to
enhance economic development and business growth in the community
Resolution No. 1375-10-95(R): A Resolution of the City
Council of the City of Allen, Colin County, Texas,
Supporting the Effort of the Allen Independent School
District Board of Trustees to Plan for and Provide
Adequate Facilities in Order to Maintain a High
Quality Public School System in the City of Allen.
MOTION: Upon a motion by Councilmember Nichols and a second by Councilmember Gallagher, the
Council voted four (4) for and none (0) opposed to approve Resolution No 1375-10-95(R) as
previously captioned The motion carried.
Authorize Request for Proposals (RFP) to
Solicit Bids on Employee Insurance Benefits (Agenda Item IX)
Michael Stanger, Assistant to the City Manager, advised that Randall Martell of Insurance Partners
Southwest encouraged the City of Allen to negotiate renewals with the insurance companies, feeling that the City
of Allen might be able to see a 25 % decrease in premiums by bidding out the medical, long -tern disability and
dental insurance plans for the City
ALLEN CITY COUNCIL
REGULAR SESSION
OCTOBER 5, 1995 PAGE 8
Staff is suggesting that Council consider raising the TMRS contributions from 6 % to 7 % with the additional
savings in premiums. This will be considered by Council at another time. However, along with bidding the
insurance items, the proposal is to include an alternate for a retiree health plan with the requirement that the retiree
pay his own premiums.
MOTION: Upon a motion by Councilmember Nichols and a second by Mayor Pro Tem Lilly, the Council
voted four (4) for and none (0) opposed to authorize Staff to go out for bid on the RFP for medical,
dental and long-term disability insurance in accordance with Finance/Administration Subcommittee
recommendation. The motion carried.
Other Business (Agenda Item X)
Calendar (Agenda Item X -A)
November 10 City Holiday Party Quarter 1 Ranch 7'00 p.m
December 6 Board Appreciation Dinner El Dorado Country Club 7:00 p.m.
Thoroughfare Plan Status Map (Agenda Item X -B)
Council reviewed the thoroughfare plan status map showing signalization and street construction dates
This map will be distributed for citizen review
Items of Interest (Agenda Item X-C)
Michael Stanger, Assistant to the City Manager, reviewed the City's new phone system. He also assigned
phone numbers to the entire Council and requested of Council how they would like their voice mail box to be set
up.
Executive Session (Agenda Item XI)
The Executive Session was not held.
The Executive Session was not held.
(Agenda Item XII)
(Agenda Item XIII)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Gallagher, the
Council voted four (4) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 8'40 p in on Thursday, October 5, 1995. The motion carried.
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ALLEN CITY COUNCIL
{ REGULAR SESSION
OCTOBER 5, 1995
These minutes approved on the12th_ day of October, 1995
ATTEST:
JO Mor son, CMC, CITY SECRETARY
APPROVED:
oe Farmer, MAYOR
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