Min - City Council - 1995 - 12/07 - RegularE
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 7, 1995
Joe Farmer, Mayor
Counciltu mbers:
Kevin Lilly, Mayor Pro Tem
David Kerr (absent)
Doug Gallagher
Mike Nichols (absent)
Steve Terrell (absent)
David Bishop
["
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
1 1 1 a u; i r I'
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Farmer at 6:45 p.m on Thursday, December 7, 1995, in the Lunch Room of the
Allen Municipal Annex, One Butler Circle, Allen, Texas.
(Agenda Item II)
Certificates were presented to the Councilmembers who had activated their voice mail system. Further
instruction was given those who had not yet activated their session during the break.
The City Manager distributed an Alma Drive construction agreement near "Beacon Hill." This
construction agreement allows the developer to complete the pavement and for the City to reimburse expenses.
This affects the south -hound lanes on Alma Drive north of FM 2170 and also provides lighting and sidewalks. The
City Manager requested authorization from the Council to execute this agreement.
The Allen Station Park planning was reviewed with the Council. The contract has been adjusted to include
wording to work with the school district on this project The architect will be providing periodic updates to the
AISD Superintendent and the City Manager.
It was announced the Joint AISD/City Council meeting will be held January 25, 1996.
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 7, 1995 PAGE 2
Council was informed of the annexation project working on the east side of Allen.
An update was given on the west side sewer. It appears that the settlement may no longer be as imminent
as previously expected.
In reviewing the new speed limit laws in the area, TXDOT came up with the actual speed limit plan.
Various cities can change this speed limit in one way — they will be able to hire engineers and determine why the
speed limit needs to be changed. It is then presented to the district engineer who will in turn present it to Austin
for a fatal decision.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item III)
Mayor Farmer began the review of the Consent Agenda items Discussion was held regarding Agenda Item
VII, Public Hearing on a Request to Rezone a 3 0023 Acre Tract of Land Located in Tract 8 of the G. W Ford
Survey, Abstract No. 328, City of Allen, Collin County, Texas: Further Described as being Located at the
northwest Corner of Allen Heights Drive and Bethany Drive and Consider an ordinance Effecting this Change.
Council was informed the item regarding the annual shelter may have visitors who have expressed an interest in
dus item during the regular meeting
El With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7.15 p.m. on Thursday, December 7, 1995.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councihnembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:30 p.m. on Thursday, December 7, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas,
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion made by Councilmember Bishop and a second by Councilmember Gallagher, the
Council voted four (4) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of November 16, 1995, Regular Meeting.
B. Approve Minutes of the November 28, 1995, Special Called Meeting.
Approve Consultant Contract and Set Budget for Water Line on Custer from McDermott
to Ridgeview
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 7, 1995 PAGE 3
Council authorized a budget of $483,749 for the provision of the 24" and 18" line with tie -
ms to the existing 24" NTMWD line. Council authorized the City Manager to sign a
consultant contract with Binkley & Barfield, Inc for a fee of $55,500 plus estimated
survey costs of $9,400.
D Approve Funding for City's Portion of Paving of Anna Drive by the New Kwik Kar Lube
Council authorized a budget of $20,000 of street bond funds allocated for the Whisenant
drainage project for the City's share of the paving of Anna Drive.
E. Approve Funding for City's Portion of Paving of Alma Drive.
Council authorized the City Manager to execute a construction agreement between Allen
Hill Associates, Ltd. and the City of Allen with a budget of $75,000 from the street bond
funds for the City's share of the paving of Alma Drive.
F Set December 21, 1995, as Public Hearings Date to Consider Annexation of a 13.438 Acre
Tract of Land Located South of Hampton Drive and East of the City of Allen Park
Property Southeast of Bel Air Drive as Requested by the Allen Independent School
District
G. Set December 21, 1995, as Public Hearings Date to Consider Annexation of a 106.114
Acre Tract of Land Located Immediately North of Hedgecoxe Road and East of Custer
Road as Requested by Opubco Properties, Inc.
H. Approve Bills Associated with the 1985 and 1994 Capital Improvement Program.
1. AT&T $144,54007
For* City Wide Phone System
General Funds
Period: October 1, 1995
2 AT&T $5,722.00
For: City Wide Phone System
General Funds
Period: October 1, 1995
3. FOT DataCom $1,791.22
For. Voice/Data Fiber Optic Services to the
Allen Public Library
General Funds
Period: November 1995
E
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 7, 1995
PAGE 4
4
Fox Contractors, Inc.
$85.605.00
For: Construction on Wbisemnt Project
1994 Bonds
Period: Through November 28, 1995
5.
Kurosky & Company Contractors
$310.00
For: Coating 6" Pipe for Whisenant Project
1994 Bonds
Period through October 25, 1995
6.
Espey Huston & Associates, Inc.
$102,213.13
For: Engineering Services on FM 2170
(US 75 to Custer Road)
Facility Agreement (Twin Creeks)
Period: from October 15 - November 18, 1995
7
Alpha Testing, Inc
$375.00
For: Testing for Allen Heights Drive
1985 Existing Street Bond Funds
�j
8.
Period: November 15, 1995
Kunley Horn & Associates, Inc
$370.00
For: Exchange Parkway West Alignment Study Expenses
Street Assessments
Period October 31, 1995
9
Ameri-First Service, Inc.
$13, 86225
For Geothermal Equipment Installation at Hillside Theatre
Prior 1992 Interest Allocated to Bethany Lakes
Period: November 11, 1995
10.
Ron Hobbs, Architect
$2,921.30
For: Architectural Services on Recreational Building
Prior 1992 Interest Allocated to Bethany Lakes
Period. through November 9, 1995
11.
Schrickel, Rollins and Associates, Inc.
$3,320.00
For Engineering & Contract Supervision
1994 Park Bonds
Period: through November 1995
12.
Industrial International Inc.
$992 00
r
For: Water meter at Recreational Building
SL
Prior 1992 Interest Allocated to Bethany Lakes
Period: through November 30, 1995
I
A
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 7, 1995
13. Commerical Finish Group
For: Recreation Facility Construction
1992 Period Interest Allocated to Bethany lakes
Period: through November 30, 1995
14 Greater Dallas Office Systems
For: Software/Hardware City Campus Network
General Funds
Period: November 1995
The motion carried.
End of Consent Aeenda
Council Committee Reports
Services:
Rules and regulations for the Recreation Center
Computer system update
Finance/Administration:
Work Program
Tax office contract
NTMWD sewer line
Development:
FM 2170 West alignment
Mayor's:
Current Council agenda
Work Program
FM 2170 West alignment
Current TIP
Twin Creeks park land
Citizen's Comments
There were no citizen's comments.
PAGE 5
$128,163.36
$7,683 00
(Agenda Item V)
(Agenda Item VI)
L ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 7, 1995
PAGE 6
Public Hearing on a Request to Rezone a
3.0023Acre Tract of Land Located in Tract 8
of the G. W. Ford Survey, Abstract No. 328,
City of Allen, Collin County, Texas; Further
Described as being Located at the Northwest
Comer of Allen Heights Drive and Bethany Drive
and Consider an Ordinance Effecting this Chane (Agenda Item VII)
Bill Petty, Director of Community Development, informed the Council the request to rezone City property
at Allen Heights Drive and Bethany Road is on a 3 0023 acre tract of land. The City of Allen acquired this
property as pan of the expansion of Allen Heights Drive. After the right-of-way dedication, the remaining property
is proposed to be used by the City of Allen as community facilities A portion of this property is also located in
the 100 -year flood -plain and will be dedicated to the linear park system. Planning and Zoning findings included
compatible land use, corner of two (2) major thoroughfares, and configuration of the property itself.
Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request
to do so at this time.
Steve Allen, 761 Heritage Parkway, spoke in opposition to the zoning on the property He indicated this
would be an ideal use for commercial enterprises in the future as development occurs in the area.
4 Clarence Carter, resident north of the property, spoke in opposition to the animal shelter being placed on
this property He was concerned about the size of the shelter and where expansion of the facility may be located.
Mr. Carter also indicated he was not happy with the placement of the sign on the property with regard to this public
hearing.
John Ragsdale, 1215 Shadow Lakes, spoke in opposition to the animal shelter on this piece of property
He requested information as to what other options were available if the animal shelter were not placed there. He
also was unhappy about the sign location
With no one else speaking either for or against the request, Mayor Farmer closed the public hearing.
Bill Petty, Community Development Director, reviewed the types of facilities that are considered in
community facility zoning.
Council discussed specific problems relating to this piece of property including flood -plain, small size of
the property, median cuts and the hindrance these items put on other types of development especially commercial.
A question arose regarding possibly using a 'living screed' on the community facilities understanding that this
would only be a design element rather than a requirement on the property The City is very concerned about
property values and wishes to increase those values in this area Bethany Lakes has become a showplace to the
entire community and this Community Facility would continue that concept.
Ordinance No. 1386-12-95: An Ordinance of the City
of Allen, Collin County, Texas, Amending Compre-
hensive Zoning Ordinance No. 829-11-87, as Previ-
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 7, 1995 PAGE 7
ously Amended, to Change the Zoning From
Agriculture -Open Space (A -O) to Community Facili-
ties (CF) Zoning on the Following -Described Tract of
Land: 3.0023 Acres in the G. W. Ford Survey, Ab-
stract No. 328, City of Allen, Collin County, Texas;
Providing for Exhibit "A" Land Use Plan; Providing
for a Penalty of Fine not to Exceed the Sum of Two
Thousand Dollars ($2,000) for Each Offense; Provid-
ing for a Severability Clause; and Providing for the
Effective Date of Said Ordinance.
MOTION: Upon a motion by Mayor Pro Tem Lilly and a second by Councilmember Gallagher, the Council
voted four (4) for and none (0) opposed to approve Ordinance No. 1386-12-95 as previously
captioned. The motion carried.
Approve Extension and Authorize the City Manager
to Extend the Contract with RAM Software Systems. Inc. (Agenda Item VIII)
Ed Stevens, representing the Police Department, indicated that Michael Green and RAM Software Systems,
Inc. has acted as a consultant for their new computer system The entire process of preparing the RFP and
analyzing the returns has been much larger than anyone had anticipated Therefore, an additional increase in the
budget needs to be considered due to additional site visits and meetings with the vendors throughout the process.
MOTION: A motion was made by Councilmember Gallagher and a second by Councilmember Bishop, the
Council voted four (4) for and none (0) opposed to approve the extension and authorize the City
Manager to extend the contract with RAM Software Systems, Inc. in the amount of $3,500 for the
Police Department computer system with funding to be established from bond monies. The motion
carried
Calendar
December 19 9:30 a.m. Finance/Admmistrahon Subcommittee Meeting
December 20 8:30 a in. Services Subcommittee Meeting
January 15, 1996 7:30 a m. Mayor's Subcommittee Meeting
January 25 Joint AISD/Council Meeting
(Agenda Item IX)
(Agenda Item IX -A)
Items of Interest (Agenda Item IX -B)
There were no items of interest.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 7, 1995
V-7varmyrn M.
PAGE 8
(Agenda Item X)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Personnel, Section
551.074, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 8 30 p.m.
in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters
pertaining to personnel reorganization.
The Executive Session was adjourned at 9 15 p.m.
(Agenda Item XI)
The Allen City Council reconvened into regular session at 9:16 p.m. on Thursday, December 7, 1995, in
the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during
Executive Session
(Agenda Item XI)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Bishop, the
Council voted four (4) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 9:17 p in. on Thursday, December 7, 1995. The motion carried.
These minutes approved on the 21st of December , 1995.
APPROVED:
G 6tp �CEe-ar�f�
e Farmer, MAYOR
ATTSST:
� IJGCGre, � ,4�J�Le O'er
dy M ' on, CMC, CITY SECRETARY