Min - City Council - 1995 - 12/21 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995
Pry:
Joe Farmer, Mayor
Councilmembers:
Kevin Lilly, Mayor Pro Tem
David Kerr
Doug Gallagher
Mike Nichols
Steve Terrell (absent)
David Bishop
City Staff:
]on McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Farmer at 6:25 p.m. on Thursday, December 21, 1995, in the Lunch Room of the
Allen Municipal Annex, One Butler Circle, Allen, Texas.
Open Council Discussion
(Agenda Item II)
The Allen Independent School District (AISD) and the City of Allen have had several meetings with Clark
Condon regarding the new Allen Station Park and would like to devote an extended presentation regarding this
topic during the Joint Meeting to be held January 25, 1996
It is the desire of the Council to communicate frequently with the citizens of Allen with regard to the
construction activity about to begin on FM 2170 East.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item IM
Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda Item
IV, Item B, Confirm Action of Sign Control Board to Grant Variance to Texas Smokehouse Foods, Inc. for an
Increase in Class 6 Sign Size to 334 Square Feet and an Increase in Height to 44 Feet. Discussion was held
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 21, 1995 PAGE 2
regarding the possible need for a review of the Sign Ordinance as it deals with the size of signs, placement and
billboard clarification along the US 75 corridor.
Discussion was held regarding Agenda Item VI, Citizen's Comments. Discussion was held regarding the
public hearing notices for zoning issues in the Watters Crossing Subdivision. Although residents were notified
according to state law, certain residents felt they were not duly given notice of the zoning case.
Discussion was held regarding Agenda Item VIII, Public Hearing to Consider Annexation of a 106.114=
Acre Tract of Land Located Immediately North of Hedgecoxe Road and East of Custer Road as Requested by
Opubco Properties, Inc. and Agenda Item IX, Public Hearing to Consider Annexation of a 13.438 t Acre Tract
of Land Located South of Hampton Drive and East of the City of Allen Park Property southeast of Bel Air Drive
as Requested by the AISD. Public hearings have been held by Staff regarding Opubco Properties and the A1SD
Watters Crossing school site
Discussion was held regarding Agenda Item X, Approve Specifications and Authorize Advertising for Bids
on the N3 Fire Station. Council requested clarification regarding the access to the fire station site.
Discussion was held regarding Agenda Item XI, Consider Setting Dates for Public Hearings on Carson
Annexation. George Conner, Director of Public Works, presented a map showing the annexation site. The map
also clearly delineated the cities of Parker, Lucas and Allen including the school districts for Allen, Plano and
Lovejoy Council was informed the City of Allen has a mutual boundary agreement with the City of Lucas at FM
2551. He also pointed out that one (1) of the requests for annexation included two (2) separate school districts
Although water to the area could be handled, sewer is a serious issue to be considered by the Council. If Council
applies the principles to this property as it did to the property annexed north of Chaparral recently, one needs to
focus on (1) the interest established by the property owners over a period of time, (2) definable boundaries, (3)
continuation of our utility and infrastructure system. It would be difficult to see that this annexation would be
consistent with orderly growth for this community in the future.
Council reviewed the options at this evening's meeting: set a date for the public hearing, deny a date for
the public hearing, or take no action
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 728 p.m on Thursday, December 21, 1995
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Fanner at 7:35 p in. on Thursday, December 21, 1995 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas
CONSENT AGENDA (Agenda Item IV)
Councilmember Gallagher requested that Item B, Confirm Action of Sign Control Board to Grant Variance
to Texas Smokehouse Foods, Inc. for an Increase in Class 6 Sign Size to 334 Square Feet and an Increase in Height
El to 44 Feet, be removed from die Consent Agenda.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995 PAGE 3
MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Nichols, the
Council voted six (6) for and none (0) opposed to approve and adopt all remaining items on the
Consent Agenda as recommended and as follows:
A. Approve Minutes of December 7, 1995, Regular Meeting
C. Set January 18, 1996, as the Public Hearing Date on a Request to Zone Approximately
106 Acres Located at Hedgecoxe and Custer to Planned Development with Single Family
Uses
D
Declare Approximately 125 Single -Line Phones to be Surplus Property
Resolution No. 1387-12-95(R): A Resolution of the City of Allen, Collin County, Texas,
Declaring Certain Property to be Surplus for the Purpose of Resale at Public Auction.
E
Accept Bid and Award Contract for Replacement of Library Entrance Doors with
Automatic Doors
Council authorized Staff to award the placement of Automatic Library Entrance Doors
to Door Control Services with a total bid of $24,338. The budget for this project includes
$16,000 in City funds and $15,000 in a grant from the Texas State Library
F
Set January 18, 1996, as the Date for a Public Hearing on a Proposed Development of
Park Land and Submission of a Grant Application for a City Community Park.
G.
Authorize City Staff to pay bills associated with the 1985 and 1994 Capital Improvement
Program as follows
1 RAM Software Systems, Inc. $1,971.25
For Site visit to Pasadena, TX to review
CISCO and ICS proposals
1994 Bonds
Period: October 27 - November 10, 1995
2. Hunter Associates, Inc. $210.60
For Preparation of plat for animal shelter
General Fund
Period- September 1 - 30, 1995
3 Communication Systems, Inc $1,778.00
��++
■
For Sale and installation of voice repeater in
radio console
■r'
1994 Bonds
Period March 6, 1995
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995
PAGE 4
4. RAM Software Systems, Inc. $19250
For: Review CISCO response
1994 Bonds
Period. November 11-27. 1995
Greater Dallas Office Systems $3,990 00
For: City-wide network upgrade
General Funds
Period. November 1995
The motion carried.
Discussion was held regarding Agenda Item IV, Consent Agenda, Item B, Confirm Action of Sign Control
Board to Grant Variance to Texas Smokehouse Foods, Inc. for an Increase in Class 6 Sign Size to 334 Square Feet
and an Increase in Height to 44 Feet.
Council instructed Staff to inform the Sign Control Board to review and clarify Class 6 signs and billboards
along the US 75 corridor, especially the 2,000 foot requirement of billboards. Items to be specially probed would
be "size" and "distance between the signs" and the need for consistency in appearance.
Council also reviewed the variance granted to Texas Smokehouse Foods, Inc. and the fact the sign would
be established with the business name. If a different business were to take ownership of the property, the Sign
Board would need to review another variance on the property to retain a sign this size.
MOTION: Upon a motion made by Councdmember Nichols and a second by Mayor Pro Tem Lilly, the
Council voted sic (6) for and none (0) opposed to confirm the action of the Sign Control Board to
authorize a sign variance request to Texas Smokehouse Foods, Inc. to increase in square footage
from 120 square feet to 334 square feet and an increase in height from 40 feet to 44 feet. The
motion carried
End of Consent Agenda
Council o mittee Re is (Agenda Item V)
Services:
Library automatic doors
Fire Station q3
Computerization for the Police Department
Joe Farmer Recreation Center
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ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995
Finance/Administration:
PAGE
Health and dental insurance
Franchise agreement between the City and Grayson -Collin Electric Co-op and Denton and Electric Co-op
Development:
Rivercrest study
Front entry garages
Planning & Zoning final review of zoning coordinates
US 75 update
Interior of storage tank on Stacy Road
US 75/McDermott intersection
Mayor's:
Review current Council agenda
1/20 sales tax workshop
High-tech presentation from Photronics
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
Present Empleee Tenure Pins (Agenda Item VII)
City Manager Jon McCarty presented tenure pins and Mayor Farmer presented Certificates -of -Appreciation
to the following employees for their tenure with the City of Allen.
25 Year
Ron Gentry*
10 Year
Karen Chapman
Michael Stanger
Carl Osborn
5 Year
Sue Bledsoe
Roger Booth*
Several employees were not present (*) but will receive their tenure pins and Certificates -of -Appreciation
at a later time. Note: Roger Booth passed away earlier this year. His tenure pin and Certificate -of -Appreciation
will be forwarded to his wife.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995
PAGE 6
Public Hearing to Consider Annexation of a 106.114± Acre
Tract of Land Located Immediately North of Hedgecoxe Road
and East of Custer Road as Requested by Opubco Prooerties hie, (Agenda Item VIII)
Bill Petty, Director of Community Development, informed the Council of the request for annexation on
106.114±acres of land as requested by Opubco Properties, Inc. Staff held a public hearing at 1'00 p in. and have
presented minutes of that meeting for Council review
Mayor Farmer read the request into the record as follows:
"Public Hearing to Consider Annexation of 106.114± Acre Tract of Land Located Immediately
North of Hedgecoxe Road and East of Custer Road as Requested by Opubco Properties, Inc."
Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request
to do so at this time.
With no one speaking either for or against the request, Mayor Farmer closed the public hearing
There was no Council action required on this item at this time.
Public Hearing to Consider Annexation of a 13.438 ± Acre
Tract of Land Located South of Hampton Drive and East of
the City of Allen Park Property Southeast of Bel Air Drive as
Requested by the Allen Independent School District (Agenda Item IX)
Bill Petty, Director of Community Development, informed the Council of the request for annexation on
13.438± acres of land m requested by the Allen Independent School District (AISD) Staff held a public hearing
at 1:00 p.m. and have presented minutes of that meeting for Council review
Mayor Farmer read the request into the record as follows:
"Public Hearing to Consider Annexation of a 13 438± Acre Tract of Land Located South of
Hampton Drive and East of the City of Allen Park Property Southeast of Bel Air Drive as
Requested by the Allen Independent School District (AISD)."
Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request
to do so at this time
With no one speaking either for or against the request. Mayor Farmer closed the public hearing.
There was no Council action required on this item at this time.
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ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995 PAGE 7
Approve Specifications and Authorize
Advertising for Bids on the #3 Fire Station (Agenda Item 7I)
Architect Ron Hobbs indicated that Staff was ready to advertise for bids on Fire Station #3. The building
will have three (3) drive-thru bays for fire equipment and will provide living quarters for the fire fighters. It will
also have a classroom that will provide a place for continuing education for fire and EMS personnel. The exterior
of the building will be brick with a lunestone-like finish. The concerns of the citizens that have been addressed
included the roof materials and screening on the north property line. The City intends to address these items by
using an earth -tone metal roof and a live cedar fence using mature trees. Construction schedule calls for a May
or June completion date.
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to authorize Staff to go out for bids on the #3 Fire
Station in accordance with Staff and Services Subcommittee recommendation. The motion carried.
Consider Settine Dates for Public Hearings on Carson Annexation (Agenda Item XI)
The City Manager reviewed the boundaries of Lucas, Parker and the City of Allen He also reviewed
recent legislation authorizing property owners in another city's ETJ to request annexation from the City of Allen.
Staff has provided an analysis of the water, sewer, school and orderly development of such a request The City
of Allen has a boundary agreement with the cities of Lucas and Parker which Council was asked to consider. Mr.
McCarty indicated that water could be provided to this area; however, sewer would be a major problem. It would
require a significant number of lift stations and force mains back to the Cottonwood Creek line The County now
has mapped four (4) thoroughfares in the area — FM 2170, FM 1378, FM 2551 and Bethany Road. School impact
has also been reviewed and due to current densities in the City of Allen versus the densities in the Parker - Lucas
area, a possible 2,100 additional students could impact die Allen School District.
Items to consider by the Council would include (1) Iona term interest of the property owners, (2) definable
boundaries and (3) natural extension of utility infrastructure. These annexation requests do not seem to blend for
an "orderly growth" of the community It seems it would not be in the best interest of the community to annex
this property at this time.
Staff was asked to communicate to the property owners their request may be carried no further. Points to
include in the communications to the property owners would include the fact that infrastructure cost is something
for the City to deal with. Sewer is a major issue since the North Texas Municipal Water District (NTMWD) is not
dealing with it at this time. We would really need to consider the police and fire services as well The cost to the
community will be very high, whereas the most recent annexation the City- of Allen did, actually benefited the
community
Discussion was held regarding the benefit for school districts to coincide with city boundaries.
Staff will be communicating with the property owners in writing and the Subcommittee Chairs will review
the letter prior to it being sent out to the property owners
'There was no Council action taken on this nem at this time.
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ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995 PAGE 8
Award Bid and Authorize Execution of Contract for Purchase
of Computer Software and Hardware for Police Department (Agenda Item XII)
Ed Stevens presented information to the Council regarding the police computer system. A Request for
Proposal (RFP) has been developed and distributed to many vendors A total of three (3) proposals were received.
After reviewing the proposals, it was determined that the City would separate the work -station hardware and some
other equipment and wiring from the rest of the proposal in order to decrease the cost of the system. Proposals
were received from:
COMPANY TOTAL COMPANY SHARE
CITY SHARE
ICS $229,403 $182,303
$47,100
CISCO $232,712 $185,612
547,100
OCS $838,909 N/A
N/A
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to award the bid to ICS in the amount of $182,303
and to authorize the City Manager to execute the contract with ICS. The motion carried.
NOTE This allows Staff to purchase the work -station, hardware and other equipment and wiring
to complete the project with the remaining approximate $53,000.
Council took a brief recess.
(Agenda Item XIII)
Michael Stanger, Assistant to the City Manager, informed the Council that Request for Proposals for
employee medical, dental and long-term disability were prepared Randall Martell of Insurance Partners Southwest.
A total of sateen (16) bids were received. Mr. Stanger distributed an analysis including an overview, vendor
selection criteria/vendor responses, current plans and proposed plans, a financial analysis, a network hospital
review and actual recommendations. The City will also include retirees in the medical plan on the same basis as
employees with the understanding that they could 'opt" in only at the time of retirement and pay their own
premiums. The new insurance programs present over $70,000 worth of savings to the City which Council has
considered for an increased participation in TMRS to 7% with that savings. The plans considered include. long-
term disability — Provident dental — Washington National; health — Washington National
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Gallagher, the
Council voted six (6) for and none (0) opposed to authorize and award the bid for employee
insurance benefit plans to Provident for long-term disability, Washington National for dental, and
Washington National for the medical plan for the City of Allen employees effective January 1,
1996 and in accordance to Finance/Administration Subcommittee recommendation. The motion
carried.
Executive Session (Agenda Item XV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Personnel, Section
551.074, Staff Presentations, Section 551075, the Allen City Council convened into Executive Session at 10:45
p.m in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss
matters pertaining to personnel reorganization.
The Executive Session was adjourned at 11.30 p in
Keconvene (Agenda Item XVI)
a
The Allen City Council reconvened into regular session at 11.30 p in on Thursday, December 21, 1995,
in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during
Executive Session.
(Agenda Item XVII)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Kerr, the Council
voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at
11.31 p.m. on Thursday, December 21, 1995. The motion carried.
These minutes approved on the 4th day of January , 1996.
APPROVED:
Kevin Lilly, MAYOR PR EM
ATTEST:
i
y M ' on, CMC, CITY SECRETARY
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 21, 1995
PAGE 9
Other Business
(Agenda Item XIV)
Calendar
(Agenda Item XIV -A)
January 25 6:00 p.m. Joint AISD/Council board meeting
Items of Interest
(Agenda Item XIV -B)
There were no items of interest
Executive Session (Agenda Item XV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Personnel, Section
551.074, Staff Presentations, Section 551075, the Allen City Council convened into Executive Session at 10:45
p.m in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss
matters pertaining to personnel reorganization.
The Executive Session was adjourned at 11.30 p in
Keconvene (Agenda Item XVI)
a
The Allen City Council reconvened into regular session at 11.30 p in on Thursday, December 21, 1995,
in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during
Executive Session.
(Agenda Item XVII)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Kerr, the Council
voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at
11.31 p.m. on Thursday, December 21, 1995. The motion carried.
These minutes approved on the 4th day of January , 1996.
APPROVED:
Kevin Lilly, MAYOR PR EM
ATTEST:
i
y M ' on, CMC, CITY SECRETARY