Min - City Council - 1996 - 01/25 - JointALLEN CITY COUNCIL AND
ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES
SPECIAL CALLED JOINT MEETING
JANUARY 25, 1996 - 6:00 P.M.
CURTIS MIDDLE SCHOOL LIBRARY
1530 RIVERCREST BOULEVARD
Joe Farmer, Mayor
Kevin Lilly, Mayor Pro Tem
David Kerr
David Bishop
Mike Nichols (absent)
Steve Terrell
David Bishop
Jon McCarty, City Manager
Judy Morrison, City Secretary
Rhoda Savage, Director of Parks and Recreation
Charlotte Smith, Finance Director
li. 1 i. 1_Y i.
Glenn Andrew, President
Bob Martin
1z ie Waller
Worley Stein
James Kerr
John Garcia
Danny Meek
Barbara Erwin, Superintendent
Pat Campbell, Recording Secretary
Jennie Vahrenkamp, Asst. Supt. of Curriculum
and Instruction
Steve West, Asst. Supt of Finance and Operations
Rick Clements, Director of Personnel
Tim Carroll, Director of Information Services
The Council, Board members and guests enjoyed dinner prior to the regular meeting
Call to Order and
Announce a Ouorm is Present
(Agenda Item 1)
With a quorum of the Councdmembers and Board members present. the Joint Meeting of the Allen City
Council and the Allen Independent School District Board of Trustees was called to order by Mayor Farmer and
President Andrew at 6.37 p.m. on Thursday, January 25, 1996, in the Curtis Middle School Library, Allen, Texas.
0
ALLEN CITY COUNCIL
SPECIAL CALLED JOINT MEETING
JANUARY 25, 1996
Approve a Joint Resolution Calling for
Collaboration on Joint Educational and Recreational Park (Agenda Item II)
Superintendent Barbara Erwin and City Manager Jon McCarty reviewed the Allen High School Educational
Center planning process. There will be a cooperative planning process for the Allen High School Education Center
and the Allen Station Community Park. The City and school partnership have shared commitment to outcomes
including:
Master plan entire 300 acre property and treat property as parcel of 300 acres in planning process with both
architectural teams
Develop common theme, unified vision of property
Make property primary identifier of community
Create a plan for shared public and athletic facilities such as athletic fields, natatorium, fitness course and
amphitheater
The City and school partnership has certain common issues:
Security
Accessibility for emergency vehicles
Lighting
Parking
Accommodate multi -modal transportation
Traffic flow
Visual surveillance
It is anticipated that there will be three (3) levels of development:
LEVEL ONE
Create Master Plan of entire property
Construction of essential components to replace current Allen High School using 1995 AISD Bond Issue
Funds
Primary Development of Park Property using City Funds and Texas Parks and Wildlife Department Grant
Funds
LEVEL TWO
Future development of site such as natatorium, shared use spaces
Additional park development
ALLEN CITY COUNCIL
SPECIAL CALLED JOINT MEETING
JANUARY 25, 1996
LEVEL THREE
Future use for public/private opportunities
Ancillary businesses
Future Allen High School campus and park expansion (if necessary)
City Manager Jon McCarty and Superintendent Barbara Erwin reviewed the planning design and
construction timelines for the Allen High School and the Allen Station Park. These timelines indicate that the two
(2) entities are not quite in sync with each other but will be able to work in various levels. The entities are looking
at a "seamless" project, therefore, the two (2) entities are adopting this resolution so that in the future it is
understood how this project is being developed. The cooperation is just beginning since maintenance will be an
issue that the entities will work out in this continued seamless relationship
It is anticipated a common theme must come together very soon since this will set a tone for the entire City
for now and in the future. It was suggested that the theme might begin with "ageless and timeless."
The Allen Independent School District (AISD) Board of Trustees approved a joint resolution calling for
cooperation on joint educational and recreation park.
Resolution No. 1397-1-%(R): A Resolution of the City
Council of the City of Allen, Collin County, Texas,
Committing the City to a Partnership with the Allen
Independent School District Related to the Develop-
ment of a Joint Educational and Recreational Facility
and Specifying the Accomplishment of Certain Out-
comes.
MOTION: Upon a motion made by Councilmember Kerr and a second by Councilmember Bishop, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1397-1-96(R) as
previously captioned. The motion carried.
z
(Agenda Item HI)
Steve West, Assistant Superintendent of Finance and Operations, reviewed the background of the in
collection contract. After months of review and study, a contract is being presented this evening for adoption
which includes various issues and a "per parcel' dollar figure. It is anticipated this contract will be reviewed
within a year to determine final cost figures on that "per parcel' amount It is also anticipated that this contract
will be considered every two (2) years for renewal between the AISD and the City Council.
The AISD voted to approve the tax collection contract.
MOTION: Upon a motion made by Councilmember Gallagher and a second by Mayor Pro Tem Lilly, the
Council voted six (6) for and none (0) opposed to authorize the Mayor to sign the AISD/City of
Allen Tax Collection Contract. The motion carried.
I
ALLEN CITY COUNCIL
SPECIAL CALLED JOINT MEETING
JANUARY 25,19%
(Agenda Item IV)
Rick Clements, Director of Personnel for the AISD, presented information regarding a joint usage facility
agreement. The agreement will allow for the use of school facilities by the City at no charge except for special
custodial charges due to after-hours service or clean up. The AISD Board of Trustees approved authorization for
the joint usage facility agreement
(Agenda Item V)
The attendees were invited to the dedication of Green Elementary School at 2.30 p.m. on February 4.
They were also invited to the Joe Farmer Recreation Center grand opening on March 23.
The AISD Board of Trustees and the Allen City Council adjourned the Special Called Joint Meeting at 7:38
p.m. on Thursday, January 25, 1996
These minutes approved on the ISL day of February , 1996.
ATTEST:
r�
J Ma • ison, CMC, CITY SECRETARY
APPROVED:
Joe Farmer, MAYOR