Min - City Council - 1996 - 02/01 - RegularALLEN CITY COUNCIL
d
REGULAR MEETING
FEBRUARY 1, 1996
Present:
Joe Farmer, Mayor
Kevin Lilly, Mayor Pro Tem
David Kerr
Doug Gallagher (absent)
Mike Nichols (absent)
Steve Terrell
David Bishop
Ca Sta
7 Jon McCarty, City Manager
it Judy Morrison, City Secretary
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Farmer at 6.31 p.m. on Thursday, February 1, 1996, in the Lunch Room of the
Allen Municipal Annex, One Butler Circle, Allen, Texas.
�,_ i , 1i . _ ,r
(Agenda Item 11)
City Manager Jon McCarty discussed the workshop schedule for later in the evening. He recommended
that Staff be directed to contact all the property owners along SH 5 to review the median cuts and seek their
comments regarding the reconstruction of SH 5.
Bill Petty, Community Development Director, advised the Council on the progress of negotiations with C.
E. Stewart and the AT&T tower on his property He requested direction from Council with regard to possible
options and final disposition of this item. Although Mr. Stewart is complying with platting requirements for
property in the ETJ, this property will be annexed into the City of Allen within the next few weeks. Once annexed,
the property would then fall under other specific requirements. Mr. Petty was instructed to be "frank" with Mr
Stewart in discussing the complicating factors on the building of the AT&T tower on his property
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ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 19%
Discussion of Consent Agenda
and RegtllarAgenda Items
PAGE 2
(Agenda Item III)
Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda Item
IV, Consent Agenda, Item D, Adopt Ordinance Continuing the City Council's Action of January 18, 1996, to
Attach Zoning on a 106 113 Acre Tract of Land Located at the northeast Corner of Hedgcoxe Road and Custer
Road. Council was advised that the ordinance now reflects the changes that Council had made during the
consideration of zoning on the 106 acre tract on Hedgcoxe and Custer.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:24 p.m on Thursday, February 1, 1996.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Farmer at 7:30 p.m. on Thursday, Febmary 1, 1996 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA
(Agenda Item IV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Terrell, the
Council voted five (5) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of the January 18, 1996, Regular Meeting.
B. Approve Minutes of the January 25, 1996, AISD/Council Meeting.
C. Approve a Resolution Supporting the Servicemen and Servicewomen Carrying Out their
Peacekeeping Mission Overseas
Resolution No. 1398-2-96(R). A Resolution of the City Council of the City of Allen,
Collin County, Texas, to Join Together with the House of Representatives of the 73rd
Texas Legislature to Support our Servicemen and Servicewomen as they Carry Out Their
Peacekeeping Mission Overseas; and to Support the American Peacekeepers Support
Organization (APSO) Whose Mission is to Provide Support, Aid and Comfort to Family
Members of those Serving our Great Country
D Adopt Ordinance Contirmmg the City Council's Action of January 18, 1996, to Attach
Zoning on a 106 113 Acre Tract of Land Located at the Northeast Comer of Hedgcoxe
Road and Custer Road.
Ordinance No. 1399-2-96 An Ordinance of the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning Ordinance No. 829-11-87, as Previously Amended, to
Establish Permanent Zoning of Flood Plain -Planned Development No. 57 on the
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 19%
PAGE
Following -Described Tract of Land. 106.113 Acres of Land Located in the John Huffman
Survey, Abstract No. 416, City of Allen, Collin County, Texas; Providing for Exhibit "A"
Use and Area Regulations and Development Standards; Providing for Exhibit "B" Land
Use Plan; Providing for Exhibit "C" Park Plan, Providing for Exhibit "D" Legal
Description; Providing for a Penalty of Fine Not to Exceed the Sum of Two Thousand
Dollars ($2,000) for Each Offense, Providing for a Severability Clause; and Providing for
the Effective Date of Said Ordinance.
E. Set March 7, 1996, as Public Hearing Date on Request to Attach a Specific Use Permit
to Allow a Service Station in Allen Heights Shopping Center Located at the Northwest
Corner of Main Street and Allen Heights Drive.
F Set March 7, 1996, as Public Hearing Date on Request to Rezone the Property Located
North and South of Exchange Boulevard between US 75 and SH 5 from Residential4,
Multi-famdy-2, Office and Planned Development to a Mixed Use Planned Development.
G. Set March 7, 1996, as Public Hearing Date to Establish Initial Zoning on 85 01 Acre Tract
of Land Located North of Bandy Lane Between Allen Heights Drive and Malone Road.
H. Authorize City Staff to pay bills associated with the 1985 and 1994 Capital Improvement
Program as follows:
1. Greater Dallas Office Systems
$265.00
For: City-wide Workstation Network Upgrade
General Funds
Period: November 1995
2. Greater Dallas Office Systems
$925.00
For. City-wide Workstation Network Upgrade
General Funds
Period: November 1995
3. Integrated Computer Systems, Inc.
$91,151.50
For: Down Payment for Communication System Upgrade
1994 Bonds
Period: January 24, 1996
4. Kimley Horn & Associates, Inc.
$24.84
For. Exchange Parkway West Alignment Study Expenses
Street Assessments
Period: December 31, 1995
5. Have Hanks Community Newspaper
$88.00
For: Water Improvements Advertisement
Water and Sewer Bonds
Period: December 9, 1995
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ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 19%
6. Espey, Huston & Associates, Inc
For: FM 2170 Engineering Services
Facility Agreement (Twin Creeks)
Period: December 17, 1995 - January 13, 1996
7 Alpha Testing, Inc.
For: Testing on Whisenant Project
Street and Drainage Bonds
Period: January 15, 1996
8. Alpha Testing, Inc.
For: Testing for Drainage Improvements on Allen Heights Drive
1985 Existing Street Bond Funds
Period: January 15, 1996
9 Schrickel, Rollins and Associates
For: Ford Park Renovations - Professional Services
1994 Park Bonds
Period, January 18, 1996
10. A1lStar Systems
For: Sale of Computers and Supplies
1994 Bonds
Period: January 25, 1996
11. XIT Paving & Construction, Inc.
For: Paving & Drainage Improvements for Allen Heights Drive
1985 Existing Street Bond Funds
Period: January 1996
12 Allen Hill Associates, Ltd.
For City's Share of Cost of Alma Drive
Drainage Improvement and Paving
Street and Drainage Bonds
Period: Services through January 31, 1996
The motion carried.
End of Consent Agenda
Council Committee Reports
Services:
No report.
PAGE
$100,537.88
$382.00
$917.50
$1,440.00
$40,346.00
$78,337 76
$20,188.32
(Agenda Item V)
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 1996 PAGE 5
Finance/Administration:
No report.
Development:
Zoning Ordinance
Revision to Subdivision Ordinance regarding front entry garages
Rivercrest Boulevard
Bikeways report
Bolin Road
Purchase of 24" water line
Mayor's:
Current Council Agenda
Finalize 1995-1996 Work Program
City/Chamber communications
Gun range opportunities
NTMWD membership
Citizen's Comments (Agenda Item VI)
There were no citizen's comments.
Public Hearing to Consider Unilateral Annexation of
Approximately 1153.849± Acres in the Southwest
Quadrant of the City of Allen's Extra Territorial Jurisdiction (Agenda Item VH)
Bill Petty, Director of Community Development, reviewed the development forecast on the west side of
Allen. In keeping with the Comprehensive Plan, this annexation will protect not only the City but also property
owners. This public hearing is held in conjunction with state law and Council acknowledged an earlier public
hearing held this week to fulfill state law requirements.
Mayor Farmer read the request into the record as follows:
"Public Hearing to Consider Unilateral Annexation of Approximately 1153 849} Acres in the
Southwest Quadrant of the City of Allen's Extra Territorial Jurisdiction."
Mayor Fanner opened the public hearing and asked for anyone speaking either for or against the request
to do so at this time.
Charles Fitzgerald, 1920 Hedgcoxe, Plano, Texas, spoke in opposition to the annexation.
With no one else speaking either for or against the request, Mayor Farmer closed the public hearing.
There was no action taken by Council on this item.
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 1996
PAGE 6
Public Hearing to Consider Annexation of 85.0851} Acre Tract of
Land Located Immediately North of Bethany Road and East of
Stretford Lane as Requested by Ann Moore Vigil and Linda Sue Moore (Agenda VIH)
Bill Petty, Director of Community Development, reviewed the location of the property being adjacent to
Bethany Lakes Park. Council acknowledged the minutes from an earlier public hearing on this piece of property
held in accordance with state law
Mayor Farmer read the request into the record as follows:
"Public Hearing to Consider Annexation of 85.0851± Acre Tract of Land Located Immediately
North of Bethany Road and East of Stretford Lane as Requested by Arm Moore Vigil and Linda
Sue Moore."
Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request
to do so at this time.
Pat Atkins, Tipton Engineering, representative of the owners, expressed his support of the annexation
request.
With no one else speaking either for or against the request, Mayor Farmer closed the public hearing
There was no action taken by Council on this item.
Consider Adoption of Ordinance Amending Subdivision
Ordinance No. 1237-4-94, Article 600 Regardine Front Entry Access (Agenda Item IX)
Bill Petty, Director of Community Development, informed the Council that a request had been received
from the Project Manager for Twin Creeks requesting flexibility in the design for front entry homes The request
specifically involved the possibility of allowing garage doors to face the street with certain restraints involving the
use of pone cocheres or setting the garage back to the midpoint of the lot. The Development Subcommittee felt
this was an appropriate request in keeping with the new and innovative designs of home building. They, however,
felt it was an item to be considered for the entire City rather than only for the Twin Creeks Subdivision and
therefore, are presenting an ordinance amending the Subdivision Ordinance to incorporate this request.
Ordinance No. 1400-2 Ordinance No. 1400-2 %: An Ordinance of the City of
Allen, Collin County, Texas, Amending Ordinance
No. 12374-94, Subdivision Ordinance, as Previously
Amended, so as to Amend Article 600, General Design
Standards and Requirements, Section 604; Providing
for Exhibit "A" Article 600, Section 604 of the
Subdivision Ordinance; Providing for a Penalty of
Fine Not to Exceed the Sum of Two Thousand Dollars
($2,000); Providing for a Severability Clause; and
Providing for an Effective Date.
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 1996
PAGE 7
MOTION: Upon a motion made by Councilmember Kerr and a second by Councilmember Bishop, the
Council voted five (5) for and none (0) opposed to approve Ordinance No. 1400-2-96 as previously
captioned and in accordance with Development Subcommittee recommendation. The motion
carried.
Consider Setting a Date for Joint Workshop Meeting
with Planning & Zoning Commission to Consider
Draft of Revised Comprehensive Zoning Ordinance (Agenda Item 7I)
The Allen City Council has received a copy of a revised zoning ordinance. A process has been developed
by the Planning & Zoning Commission allowing approximately one (1) month for review by Council and the setting
of several workshops to review major changes in new additions to the ordinance. There are three (3) major
changes or additions to this document including a landscape ordinance, tree preservation ordinance and lighting
requirements. Council was informed that this document is definitely a "review" document and not a final script.
It was suggested that work be done on the front end of this project to systematically review the major changes and
specific areas of input to be received by Planting & Zoning from the Council. Planning & Zoning Chairman Fulk,
Councilmember Kerr, and Community Development Director Petty will set out a time frame and topics for each
workshop in the future. Council set 7:00 p.m on February 29 as a Joint/Workshop Meeting with Planting &
Zoning Commission to consider the draft of the revised Comprehensive Zoning Ordinance.
Report by Councilmember David Kerr on the
Bikeways Technical Assistance Project Completed
by the North Central Texas Council of Governments (Agenda Item XI)
The North Central Texas Council of Governments (COG) included the City of Allen as one of three cities
in its planning study for alternative transportation and bicycle assistance planning Based on the input from the
Alternative Transportation Task Force and the planning efforts of the COG, the study was completed late last year
and accepted by the Task Force. The document contains two (2) major components; one being bicycle routes on
major roadways throughout the City of Allen and the second being the recreational bikeway system located in the
linear parks but connected with access from the transportation systems It was agreed that an alternative
transportation plan would have certain fiscal impacts on the City including roadway constmction standards,
additional right-of-way, and in many cases additional development costs for widening of roadways.
Mike Sims, Environmental Planner II, North Central Texas Council of Governments, reviewed the bikeway
technical assistant project document. The document reviews economic growth and bicycle traffic, bicycle level
of service analysis, bicycle transportation network and bicycle planning issues. This plan enhances the Council
of Government's desire to provide more biking areas for citizens, lessen the number of bike accidents and unprove
the quality of air in the metroplex. The Development Subcommittee feels addition) time and effort needs to be
spent on reviewing the outcomes of such plan and will bring back further information on this plan to the full
Council at a later date.
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ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 1996
PAGE 8
(Agenda Item XII)
Charlotte Smith, Finance Director, provided a quarterly financial report for the period ending
December 31, 1995 to the Council. Overall, the figures within the report were in line with anticipated revenues
and expenditures. She also reviewed with the Council a new investment report which she has been instructed to
provide through the Public Funds Investment Act legislating that the investment officer must prepare and submit
to the governing body a written report of investment transactions for all funds covered the preceding reporting
period.
Council took no action on this item.
tnci�nrsc (Agenda Item XIM
Calendar
February 17 6:00 p.m.
February 29 7.00 p.m.
March 29 & 30
Items of Interest
Chamber Banquet
Joint P&Z/Council Workshop
Spring Planning Session
(Agenda Item XIII -A)
(Agenda Item XIII -B)
February 4 at 2:30 p.m. — Green Elementary School Grand Opening
Rivercrest Drive traffic study was distributed to the Council anticipating comments and guidance with
regard to the study
Workshop on the Half Cent Sales
I" and Median Cuts on SH 5
Median Cuts on SH 5
(Agenda Item XIV)
George Conner, Public Works Director, informed the Council that the state design for the median cuts on
SH 5 is 90% complete Surveyors and appraisers are now working on the project. City adopted standards for a
highway (M6D) of this type allow for 600' median cuts The state allows median cuts at City streets and large
shopping center areas. Mr. Conner reviewed the current design of SH 5 showing median cuts at the following
positions: Exchange; High Meadow - 1000'; Thoreau - 700', Rivercrest - 900'; Pebblebrook - 700', Cottonwood
Creek Apartments - 900'; Jupiter Road - 500', shopping center - 600', Main Street - 800'; Tom Thumb - 300', Ellis
- 400', Cedar Elm - 450'; Keith/Post Oak - 500', Willow Oak Circle - 800'; Prestige Circle - 1300'; White Oak -
700'; Willow Oak - 300', Bethany - 600', Hightrad - 1200', Allen Town Parkway - 1000': Ridgemont - 1000';
and the creek - 2200' The design speed for the roadway is 55 mph.
Mr. Bill Lovd, Area Engineer, TXDOT, impressed upon the Council that he would like to encourage
prudent spending of the state's money and cautioned of excessive median cuts. However, we need to be careful
of private interests. Several Councilmembers felt it was the City's responsibility to not only move traffic through
town but to also provide access to the service of the businesses since those businesses are very important to the in
base of the City The City has put in place a process that at the time of platting a mutual access easement to
accommodate future development to median openings as designed in the SH 5 roadway is required. It was noted
that in protecting the safety of the roadway, it also protects the property values along that roadway
ALLEN CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 1996
PAGE
The time frame for SH 5 completion of these median changes need to be at Mr Lovil's office by the end
of April. The City Manager felt it was the obligation of the City Council to advise all the property owners along
SH 5 to review the SH 5 median cut plan and offer them an opportunity to speak to the issue. After that review
a report and the City's final SH 5 median cut plan will be in Bill Lovil's office by April 30, 1996.
Half Cent Sales Tax
Mr. McCarty reviewed the documents including his memo, the ordinance calling the election, the half cent
sales tax projections provided by the Finance Director and the recommended list of projects for use of the sales tax
funds. It was felt that broader categories be listed to include all projects and include round numbers to be able to
be talked about but not identified as specific issues. Possible categories would include streets and roads, public
safety, park and recreation facilities, community beautification and historical preservation, and library
enhancements.
The Mayor's Subcommittee will review information provided by Staff and will bring additional information
to the full Council at a later date.
(Agenda Item XV)
MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Bishop, the
Council voted five (5) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 11.34 p.m on Thursday, February 1, 1996. The motion carried.
These minutes approved on the 15th day of February , 1996.
APPROVED:
doe Farmer, MAYOR
ATTEST:
a --
J y Madison, CMC, CITY SECRETARY