Min - City Council - 1996 - 05/29 - WorkshopC;
ALLEN CITY COUNCIL
BUDGET WORKSHOP
MAY 29, 1996 - 7:00 P.M.
ALLEN MUNICIPAL ANNEX
COUNCIL CHAMBERS
Kevin L. Lilly, Mayor
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher (absent)
Dave Powyszynski
Steve Terrell
Melissa Owen
CRY St f:
Jon McCarty, City Manager
Charlotte Smith, Finance Director
Call to Order and Announce a Ouor im is Present (Agenda Item 1)
With a quomm of the Councilmembers present, the Budget Workshop Session of the Allen City Council
was called to order by Mayor Lilly at 7 10 p.m. on Wednesday, May 29, 1996, in the Council Chambers of the
Allen Municipal Annex, One Butler Circle, Allen, Texas.
City Manager Jon McCarty gave an overview of the development of a budget and the budget process. Each
department prepares their own budget(s). The City Manager then reviews the budgets with the department director
and revisions are made. The final proposed budget is presented to the City Council on July 31.
FY 1996-97 Budget Workshop (Agenda Item 11)
City Manager Jon McCarty reviewed with the Council the budget calendar for the fiscal year of 1996-97
The issues reviewed with the Council were,
General Obligation Bond Sale - Projects to be included
Tax Rate
Use of Reserves
Vehicle Replacement Fund - Fully Funded
Public Safety Issues
* Fire Department - second ambulance
* Police Department - new personnel
Use and Funding of Technology
Privatization/Outsourcing
Incremental New Revenue vs Balance Forward
(Cash)
Strategic Plan Issues Funding
ALLEN CITY COUNCIL
WORKSHOP SESSION
MAY 29, 19% PAGE 2
City Manager Jon McCarty also reviewed revenue and expenditures from the General Fund and a
comparative analysis of revenue categories including property taxes, sales tax, franchise taxes, permits and licenses,
fines and forfeitures, other revenues and operating transfers. Mr. McCarty provided a calculation of current tax
revenues. General Fond expenditures were reviewed by department and a comparison was given of the 1995-96
revised budget to the 1996-97 base budget Council was provided an update on policies designating the
accumulation of General Fund reserves and regulating those reserves.
City Manager Jon McCarty reviewed the General Obligation debt service requirements, the fund balance
and the projects proposed for the 1996 Bond sale. Mr. McCarty spoke to the Council regarding an issue of
building a joint library with Allen Independent School District (AISD) at the location of the new proposed high
school.
Ed Esquivel of Fulbright and Jaworski spoke before the Council explaining the need of a referendum in
order to issue bonds to build a joint library with AISD and the City
The Water and Sewer Fund revenue and expense figures were reviewed including water sales, sewer
charges, connections, penalties, reconnects, interest, inspection fees, water tower rental, development fees,
miscellaneous and transfer from General and Solid Waste Funds. Mr. McCarty also reviewed the Water and Sewer
Fund comparative analysis and expenses from various departments. He reviewed the debt service requirements
for the Water and Sewer Department as well.
The Parks and Recreation Enterprise Fund was laid out for the Council to review and other funds including
Economic Development Corporation, Solid Waste, Drainage Utility and Vehicle Equipment Replacement Funds
were also reviewed by the City Manager.
Items of Interest to the Council (Agenda Item III)
There were no items of interest to the Council.
Adioum (Agenda Item IV)
The Budget Workshop was adjourned at 10.15 p.m. on Wednesday, May 29, 1996.
These minutes approved on the AL of -lune, 1996.
APPROVED:
Kevin L. Lilly, MAYOR
ATTEST: n
u `
eE
J Mor son, CMC, CITY SECRETARY