Min - City Council - 1996 - 06/20 - RegularALLEN CITY COUNCIL
REGULAR MEETING
JUNE 20, 1996
Present:
Kevin L. Lilly, Mayor
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher
Dave Powyszynski
Steve Terrell
Melissa Owen
City t ff:
Jon McCarty, City Manager (absent)
Michael Stanger, Assistant City Manager
Judy Morrison, City Secretary
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Lilly at 6:10 p.m. on Thursday, June 20, 1996, in the Lunch Room of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
Council was informed that City Manager Jon McCarty would not be present this evening due to illness.
OMn Council Discussion (Agenda Item II)
A joint meeting between the Council, AISD and the Chamber of Commerce has tentatively been set for
July 20.
Discussion was held regarding tree credits for the Joel Roebuck Bon Terre property It was suggested that
a contract/agreement be entered into with the understanding that it would be good only on residential property and
if the residential property were sold, it would not be in effect. Council agreed the City Manager be allowed to
present this information to Joel Roebuck.
Discussion was held regarding the tree issue by the Watters Crossing school site
ALLEN CITY COUNCIL
WORKSHOP SESSION
JUNE 20, 1996 PAGE 2
Allies Day was a real success this past week.
A meeting was held this past week with the various large employers of the community to discuss any
concerns or issues to be addressed. This was a very successful and helpful meeting.
Discussion of Consent Agenda
and Regular Agenda Items (Agenda Item III)
Mayor Lilly began the review of the Consent Agenda items. Discussion was held regarding Agenda Item
IV, Consent Agenda, Item G, Declare Vacancies on the Library Board, Economic Development Board and on the
Planning and Zoning Commission. Clarification was made that this item referred to only the new vacancies on the
various City boards
An update was given to Council regarding an apparent re -annexation of property by the City of Parker in
Allen's southeast quadrant.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 6:45 p.m. on Thursday, June 20, 1996.
Executive Session
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551 074, Staff Presentations, Section 551.075, the Allen City Council convened mto
Executive Session at 6:47 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to:
personnel - appointments to various boards and commission
litigation - settlement of personnel lawsuit
The Executive Session was recessed at 7:30 p in
NOTE: Annual Council photos were taken in the Council Chambers at 7:30 p.m.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Lilly at 7'45 p m. on Thursday, June 20, 1996 in the Council Chambers of the Allen
Municipal Annex, One Butler Circle, Allen, Texas.
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ALLEN CITY COUNCIL
REGULAR MEETING
.TUNE 20, 1996
CONSENT AGENDA
PAGE 3
(Agenda Item IV)
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councihnember Powyszymki, the
Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A.
Approve Minutes of the June 6, 1996 Regular Meeting.
B
Approve Minutes of the May 30, 1996 Joint AISD/Council Meeting.
C.
Approve Minutes of the June 4, 1996 Special Called Workshop.
D
Approve Minutes of the June 13, 1996 Special Called Meeting.
E.
Authorize City Staff to pay bills associated with the 1985 and 1994 Capital Improvement
Program as follows:
1. Department of Information Resources
$1,82000
For: Purchase of Laserjet Printer
1994 Bonds
Period: March 13, 1996
2. Clark Condon Associates
$6,811.65
For: Park Planning Services (Allen Station Park)
1994 Park Bonds
Period: thru May 31, 1996
3. Eastham Welding
$1,462.30
For: Build 805' of 5 -Strand Barb Wire Fence on Allen Heights Dr.
1985 Existing Street Bond Funds
Period, lune 17. 1996
F Tax Report.
G Declare Vacancies on the Library Board, Economic Development Board and on the
Planning and Zoning Commission.
Library Board Place No. 5 Expiration: 9/30/97
Planning and Zoning Place No 6 Expiration: 9/30/98
Economic Development Place No I Expiration: 9/30/97
H Approve Matters Incident and Related to Adopting and Levying a Sales and Use Tax
Authorized by Vernon's Ann. Civ St., Article 5190 6, Section 4B, as amended, Including
the Adoption of an Ordinance Pertaining Thereto.
ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 20, 1996
PAGE 4
Ordinance No. 1433-6-%: An Ordinance Adopting and Levying a Sales and Use Tax
Authorized by Vernon's Ann. Civ St., Article 5190.6, Section 4B, as amended; Resolving
other Matters Incident and Related Thereto; and Providing an Effective Date.
The motion carried.
End of Consent Agenda
Council Committee Reports (Agenda Item V)
Services:
Work plan
• Fire Station construction
• Fire truck delivery
• Animal Shelter
• Fireworks on June 29 at Joe Farmer Recreation Center
Finance/Administration:
• No report — will meet June 28 at 3:00 p in.
Development:
Work plan
• New meeting time — second Tuesday of the month at 12:00 noon
Mayor's:
• Current Council Agenda
• Follow-up items referred to Staff
• Work program
• Bid openings on Central Expressway
Citizen's Citizen's Commence (Agenda Item VI)
John Cahill, 633 Valley View, Allen, Texas spoke before the Council Mr Cahill desired to formally
present information to the Council regarding the library relocation. He indicated what the City of Allen needed
was a new City workplace. Renovating the present library would be more costly in the long run to the City than
building a new City Hall.
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ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 20, 1996
PAGE 5
Presentation of Employee Tenure Pins and Certificates (Agenda Item VII)
The following employees received or will receive a tenure pm and Certificate -of -Appreciation for their
years of service with the City of Allen
15 Years
Edward Stevens
B. W White
Mel Hilkemeier
10 Years
Debbie Bond
Larry E. Fessenden
Roberto Flores
Cole E. Banner
Patrick Churchwell
Joe W Shinn
Joseph Del Ferro
Arne C. Johnson
Paul D Ballard
Billy H. McCoy
Anthony D Fritz
5 Years
Michael S. White
Victoria L. Francis
Miryam B. Swant
Jesse Ingram
Cynthia McSperitt
George Conner
Nicolas Galvez
New Councilmembers Thomas, Powyszynski and Owen were also presented a City of Allen pin.
Public Hearing to Consider Annexation of a 163±Acre
Tract of Land Situated in the John Snyder Survey and
Being a Re -survey Conveyed to John M. Whisenant, Deed
Dated December 12, 1949, Recorded in Volume 408, Page 284,
of the Deed Records, County of Collin, Texas, More Commonly
Known to be Located Immediately South of Bethany Drive
and West of Malone Road as Requested by Irene H. Bedell (Agenda Item VIII)
ALLEN CITY COUNCIL
REGULAR MEETING
.LUNE 20, 1996
PAGE 6
City Staff received an annexation request from Irene H. Bedell on May 14, 1996. This property is located
within the Allen ETJ and this is considered a voluntary annexation. Notice of Public Hearings have been satisfied
and Staff held a public hearing at 100 p.m this afternoon with minutes being distributed to the Councilmembers.
Mayor Lilly read the request into the record as follows:
"Public Hearing to Consider Annexation of a 163±Acre Tract of Land Situated in the John Snyder
Survey and Being a Re -survey Conveyed to John M. Whisenant, Deed Dated December 12, 1949,
Recorded in Volume 408, Page 284, of the Deed Records, County of Collin, Texas, More
Commonly Known to be Located Immediately South of Bethany Drive and West of Malone Road
as Requested by Irene H. Bedell."
Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the request to
do so at this time.
With no one speaking either for or against the request, Mayor Lilly closed the public hearing.
There was no Council action taken on this item.
Public Hearing on a Request to Consider Establishing
�+ Reinvestment Zone #7 and Authorizing Execution of a
Tax Abatement Agreement with Allen Hardware Group. Inc. (Agenda Item 17t)
David Pitstick, Economic Development Director, informed the Council that True Value Hardware in Allen
is requesting a Tax Abatement to support an expansion of their local store from 7,800 square feet to 31,500 square
feet. In accordance with state law, the City Council is required to establish a Reinvestment Zone to authorize this
abatement.
Mayor Lilly read the request into the record as follows.
"Public Hearing on a Request to Consider Establishing Reinvestment Zone #7 and Authorizing
Execution of a Tax Abatement Agreement with Allen Hardware Group, Inc."
Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the request to
do so at this time.
With no one speaking either for or against the request, Mayor Lilly closed the public hearing.
Elmer Leslie with True Value Hardware informed the Council this is a premier opportunity for True Value
Hardware in Allen. They will be presenting a full -line rental department and enlarging all departments including
automotive, paint and housewares and establishing a building materials department.
ALLEN CITY COUNCIL
REGULAR MEETING
.TUNE 20, 1996 PAGE 7
Ordnance No. 1434496: An Ordinance of the City of
Allen, Collin County, Texas, Designating a Certain
Area as a Reinvestment Zone; Providing for the
Establishment of Agreements within the Zone, and
Other Matters Relating Thereto; Providing Findings
of Fact; Providing a Severability Clause; and Provid-
ing an Effective Date for the Commencement of the
Reinvestment Zone and this Ordinance.
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember Powyszynski,
the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 1434-6-96 as
previously captioned and authorize the Mayor to execute the tax abatement agreement with True
Value Hardware The motion carried.
Authorize Financial Advisor to Proceed with
Sale of $7.1 Million in General Obligation Bonds
(Agenda Item X)
Charlotte Smith, Finance Director, informed the Council that in 1994 the voters approved General
Obligation Bonds for public safety projects, street and drainage projects, parks and library projects in the amount
of $20,380,000. It was determined that these bonds be sold in three equal installments in the first, third and fifth
years of the Capital Improvement Program. It is now appropriate for the Council to approve a bond sale in the
following amount.
Public safety $1,200,000
Parks 2,835,000
Streets and Drainage 3.065.000
TOTAL: $7,100,000
Dan Almon of Southwest Securities distributed information regarding the Bond Buyers Index showing a
present rate of 6.12%. He indicated General Obligation (G.O.) Bonds, if sold today, would bring a 5.90% interest
rate. He also reviewed a debt requirement schedule scenario of the sale of $7 1 million. He suggested a one- to
twenty-year debt service and discussed the need for the City of Allen to try to improve our rating from Moody's
by participating in a site visit in the near future. Moody's would be especially interested in our Economic
Development projects and would be interested to see the growth in the community
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councihnember Owen, the Council
voted seven (7) for and none (0) opposed to authorize Dan Almon of Southwest Securities to
proceed with the sale of $7.1 million of General Obligation Bonds that includes $1.2 million for
public safety projects, $2.835 million for park projects and $3 065 million for streets and drainage
projects. The motion carried.
�, Other Business (Agenda Item XI)
ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 20, 1996 PAGE 8
Calendar (Agenda Item XI -A)
June 24 7:00 p.m. Public Hearing regarding Library Issue Council Chambers
June 28 3:00 p.m. Finance/Administration Committee
July 8 11:00 a.m. Mayor's Committee
July 10 Moody's possible site visit
July 20 Joint meeting AISD/Chamber/Council
August 9-11 Budget Retreat
Items of Interest (Agenda Item XI -B)
City Secretary Judy Morrison reminded all Council candidates that their final reports are due July 15.
She also reminded them of several upcoming conferences and requested a response if they are interested
to attending any of these conferences.
The regular Council meeting concluded at 9:07 p.m.
Reconvene into Executive Session
The Allen City Council reconvened into Executive Session at 9.30 p.m.
Reconvene and Consider Action on Items Discussed During Executive Session (Agenda Item XII)
The Allen City Council reconvened into regular session at 11.37 p.m. on Thursday, June 20, 1996, in the
Council Chambers of the Allen Municipal Annex.
Personnel - Appointments to Various Boards and Commission
Mayor Pro Tem Kerr placed the following name as a slate of nomination for the Library Board:
Library Board
Place No. 5 John C. Ross, Jr. Term Expiration: 9/30/97
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Terrell, the
Council voted seven (7) for and none (0) opposed that the individual previously nominated be
appointed by acclamation to the designated place on the Library Board. The motion carried
Mayor Pro Tem Kerr placed the following names as a slate of nominations for the Parks and Recreation
Board:
ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 20, 1996 PAGE 9
Parks and Recreation Board
Place No 6 Anne Marie Campbell Term Expiration: 9/30/98
Place No. 7 Sheryl (Cheri) Jones Term Expiration: 9/30/97
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Thomas, the
Council voted (7) for and none (0) opposed that the slate of individuals previously nominated
be appointed by acclamation to the designated places on the Parks and Recreation Board. The
motion carried.
Mayor Pro Tem Kerr placed the following names as a slate of nominations for the Planning and Zoning
Commission:
Plannine and Zoning Commission
Place No. 3 Jeff McGregor Term Expiration: 9/30/97
Place No 6 Pamela Smith Tenn Expiration: 9/30/98
MOTION: Upon a motion made by Councilmember Gallagher and a second by Mayor Pro Tem Kerr, the
Council voted (7) for and none (0) opposed that the slate of individuals previously nominated
be appointed by acclamation to the designated places on the Planning and Zoning Commission
The motion carried
Mayor Pro Tem Kerr placed the following names as a slate of nominations for the 4B Sales and Use
Tax Board:
Place No.
4B Sales and Use Tax
1 Bob Morris
Board
Term Expiration:
9/30/97
Place No.
2 Claudia Kelley
Term Expiration:
9/30/98
Place No.
3 Robin Sedlacek
Term Expiration:
9/30/97
Place No.
4 Debbie Stout
Term Expiration:
9/30/98
Place No.
5 Jason Collier
Term Expiration:
9/30/97
Place No.
6 Carl Clemencich
Term Expiration:
9/30/98
Place No.
7 Steve Terrell
Term Expiration:
9/30/97
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszynski,
the Council voted seven (7) for and none (0) opposed that the slate of individuals previously
nominated be appointed by acclamation to the designated places on the 4B Sales and Use Tax
Board. The motion carried
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ALLEN CITY COUNCIL
REGULAR MEETING
JUNE 20, 1996
PAGE 10
Mayor Pro Tem Kerr placed the following name as a slate of nomination for the Economic Develop-
ment Corporation Board:
Economic Development Corporation Board
Place No. 1 Doug Gallagher Term Expiration: 9/30/97
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Owen, the
Council voted seven (7) for and none (0) opposed that the individual nominated be appointed by
acclamation to the designated place on the Economic Development Corporation Board. The
motion carried.
Mayor Pro Tem Kerr placed the following name as a slate of nomination for the Sign Control Board:
Sign Control Board
Place No. I David Leonard Term Expiration: 9/30/97
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Thomas, the
Council voted seven (7) for and none (0) opposed that the individual nominated be appointed by
acclamation to the designated place on the Sign Control Board. The motion carried.
Litigation - Settlement of Personnel Lawsuit
No action taken.
Ad*oum (Agenda Item )OLD
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszynski,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the
Allen City Council at 11 37 p.m. on Thursday, June 20, 1996. The motion carried
These minutes approved on the 18th day of July , 1996.
APPROVED:
lx��6
Kevin L. Lilly, MAYO
ATTEST:
J Morr on, CMC, CITY SECRETARY