Min - City Council - 1996 - 08/20 - Special CalledPresent:
Kevin L. Lilly, Mayor
Councilmembers:
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher
Dave Powyszynski (absent)
Steve Terrell (arrived at 8,10 p.m.)
Melissa Owen
City Staff
Jon McCarty, City Manager
Connie Schofield. Secretary II
Charlotte Smith, Finance Director
Call to Order and Announce a Ouorum is Present (Agenda Item 1)
With a quorum of the Councilmembers present, the special called session of the Public Hearing of the
Budget of the Allen City Council was called to order by Mayor Lilly at 7:38 p.m. on Tuesday, August 20, 1996,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Public Hearing on the Budget as Required
by Article 4.04 of the Allen City Charter (Agenda Item 11)
Mayor Lilly read the request into the record as follows.
"Public Hearing on the Budget as Required by Article 4.04 of the Allen City Charter."
Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the budget to
do so at this time.
With no one speaking either for or against the request, Mayor Lilly closed the public hearing.
City Manager Jon McCarty distributed information addressing the questions/concerns asked by Council
during the Budget Retreat. Several of these items were assigned to the Standing Committees for further study
ALLEN CITY COUNCIL
SPECIAL CALLED SESSION
PUBLIC HEARING ON THE BUDGET
AUGUST 20, 1996 - 7:30 P.M.
ALLEN MUNICIPAL ANNEX
COUNCIL CHAMBERS
Present:
Kevin L. Lilly, Mayor
Councilmembers:
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher
Dave Powyszynski (absent)
Steve Terrell (arrived at 8,10 p.m.)
Melissa Owen
City Staff
Jon McCarty, City Manager
Connie Schofield. Secretary II
Charlotte Smith, Finance Director
Call to Order and Announce a Ouorum is Present (Agenda Item 1)
With a quorum of the Councilmembers present, the special called session of the Public Hearing of the
Budget of the Allen City Council was called to order by Mayor Lilly at 7:38 p.m. on Tuesday, August 20, 1996,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
Public Hearing on the Budget as Required
by Article 4.04 of the Allen City Charter (Agenda Item 11)
Mayor Lilly read the request into the record as follows.
"Public Hearing on the Budget as Required by Article 4.04 of the Allen City Charter."
Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the budget to
do so at this time.
With no one speaking either for or against the request, Mayor Lilly closed the public hearing.
City Manager Jon McCarty distributed information addressing the questions/concerns asked by Council
during the Budget Retreat. Several of these items were assigned to the Standing Committees for further study
ALLEN CITY COUNCIL
d SPECIAL CALLED SESSION
PUBLIC HEARING ON THE BUDGET
AUGUST 20, 1996
Assignments to Finance/Administration Standing Committee
Analysis of other cities' revenues and expenditures using per capita comparisons
Employee Recognition Program
Pursue joint agreement with TU Electric —joint meter reading and billing
TCI fiber optic upgrade
Health insurance policy limits
Detailed expenses and revenues for the water and sewer fund
Classification/compensation plan
Assignments to Services Standing Committee,
Accelerate schedule for the design/construction of Fire Station #4
Plan for ongoing maintenance of existing City facilities
Discuss with Allen Sports Association (ASA) maximum number of participants in youth sports
Library — self -checkout system and directional signs for library parking
Assignments to Development Standing Committee,
PAGE 2
* Proposed alignment of Butler Drive to the Allen Independent School District (AISD) property; discuss with
Allen Economic Development Corporation (AEDC) and City Manager Jon McCarty will draft a letter
regarding this information
Assignments to City Staff:
Analysis of other cities' revenues and expenditures using per capita comparisons — present to
Finance/Administration Standing Committee and then to Council
Strategic plan objective list including all of the major technology projects
Arrangements with City of Plano regarding automatic responses from Fire Station #3 in Allen to East Plano
and Fire Station #6 in Plano to portions of West Allen; possible joint use with Plano of Fire Station #10
to be built in vicinity of McDermott Drive, west of Custer Road
Proposed alignment of Butler Drive to AISD property; discuss with AEDC, City Manager Jon McCarty
to draft a letter regarding this information
Classification/compensation plan
Due to time constraints of the Council, City Manager Jon McCarty briefly reviewed the following and
distributed copies of the information to the Council:
Tax abatement impact
Changes to 1995-96 amended budget and 1996-97 budget
1996-97 Strategic Plan Project Summary
Cash balances of selected funds
* Parks and Recreation Enterprise
* Drainage
* Solid Waste
* Vehicle Replacement
* Water and Sewer Fund
* Water and Sewer Interest and Sinking
ALLEN CITY COUNCIL
SPECIAL CALLED SESSION
PUBLIC HEARING ON THE BUDGET
AUGUST 20, 1996 PAGE 3
* Water and Sewer Reserve Fund
* Economic Development Corporation
Water and Sewer Cash Am clysis
Street Bond Projects
Drainage Bond Projects
Water and Sewer Bond Projects
Sewer Bond Projects
Public Safety Bonds
Park Bonds
1985 Bonds Interest Earned
Miscellaneous Funds
Executive Session (Agenda Item III)
In accordance with The Texas Local Government Code, Legal, Section 551.071. Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into
Executive Session at 8 45 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas in order to discuss matters pertaining to the personnel pay plan and Council employee evaluations.
The Executive Session was recessed at 9:30 p.m.
Reconvene and Consider Action on Items Discussed During Executive Session
The Allen City Council reconvened into regular session at 9:32 p.m, on Tuesday, August 20, 1996, in the
Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during Executive
Session.
A 'ourn
(Agenda Item IV)
MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Terrell, the
Council voted six (6) for and none (0) opposed to adjourn the special called session of the Allen
City Council at 9:33 p.m. on Tuesday, August 20, 1996 The motion carried
These minutes approved on the 5th day of September , 1996
APPROVED:
JDqtk-
Kevin L. Lilly, MA '\R
ATTEST:
My MorMon, CMC, CITY SECRETARY