Min - City Council - 1996 - 12/19 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 19,19%
Pr n :
Kevin L. Lilly, Mayor
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher
Dave Powyszynski (arrived at 9 13 p in )
Steve Terrell
Melissa Owen
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
10 100 of 7:h11d♦PLI);7 143no1jy XYO]t;Q MIX",
With a quorum of the Councihnembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Lilly at 6:22 p.m. on Thursday, December 19, 1996, in the Council Chambers of
the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
(Agenda Item ID
An update was given on the sidewalk in Watters Crossing to provide additional access to the new
elementary school. Discussion was held regarding proposed changes to the current solid waste contract including
brush and tree limbs, compost facility, recycle container, complaint process, franchise fees, and special provisions
including spring and fall clean-up campaigns and the annual Christmas tree collection.
Discussion was held regarding SH 121 right-of-way Due to the Exchange Road overpass at SH 121,
additional right-of-way may be necessary north of SH 121 to provide a true overpass. Additional work needs to
be considered on this item to provide this overpass.
The Mayors of Collin County had a meeting this week regarding roadways in the area. It was encouraging
�" to see that SH 121 is being upgraded and on a fast-track to be completed.
�+ ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 19, 1996
PAGE 2
Discussion was held regarding the computerized court package Council approved in the budget during the
1996-97 fiscal year. Court Specialists, Inc. will be contacted for implementation of the court package.
Discussion of Consent Agenda
and RegpjaLgenda Items (Agenda Item III)
There was no discussion concerning the Consent Agenda.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 7:12 p.m on Thursday, December 19, 1996.
(Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551074, Staff Presentations, Section 551.075, the Allen City Council convened into
Executive Session at 7:15 p.m. in the Conference Room of the Allen Public Library, Two Allen Civic Plaza, Allen,
Texas in order to discuss matters pertaining to Economic Development update by Staff.
The Executive Session was recessed at 7.30 p.m.
�.; REGULAR SESSION - 7:30 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Lilly at 7'45 p.m. on Thursday, December 19, 1996 in the Council Chambers of the Allen
Public Library, Two Allen Civic Plaza. Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Gallagher, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
Approve Minutes of the December 5, 1996, Regular Meeting.
B. Authorize the Mayor to Execute the Agreement with NTMWD to transfer the rights for
the 24" water line to the City
Council authorized the Mayor to execute an agreement with North Texas Municipal Water
District (NTMWD) to transfer the rights of the 24" water line to the City of Allen.
Council will increase the budget for the purchase of the line to $1,002,515.
C. Revise Ordinance No. 1475-11-96, Approved on November 22, 1996, to Change the
Speed Limit on One Section of SH 5.
E ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 19,19%
PAGE 3
Ordinance No. 1475-11-96: An Ordinance of the City of Allen, Texas, Amending
Section 1-40 of the Allen Vehicle and Traffic Code, Ordinance No. 259, as Previously
Amended by Ordinance Nos. 309, 482-12-83, 724-8-86, 859-6-88, 962-12-89, 1014-1-91,
1053-10-91, 1177-5-93 and 1204-10-93, and Chapter 9, "Motor Vehicles and Traffic,"
Article V, "Operation of Vehicles," Division 2, "Speed Regulations," Section 9-135 of
the Allen Code of Ordinances; Altering the Prima Facie Speed Limits Established for
Vehicles Under the Provisions of V T.C.A., Transportation Code Section 545.356, Upon
Alma Drive, Allen Heights, Bethany Drive, Century Parkway, Exchange Boulevard.
Millennium Drive, and SH 5, or Parts Thereof, Within the Corporate Limits of the City
of Allen, as Set Out in this Ordinance; and Providing Penalty Clauses, Severabdity Clauses
and an Effective Date.
Approve Interlocal Agreement with Collin County Relating to SH 121 Right -of -Way
Acquisition.
Council authorized the Mayor to execute an Interlocal Agreement among and between
Collin County, Texas and the Cities of Allen, Frisco, McKinney and Plano relating to
issues on SH 121, including right-of-way acquisition, corridor planning, and capacity
improvements.
E. Grant Easement to NTMWD for Future Cottonwood Creek Regional Sewer Line.
Council authorized the City Manager to sign the easements over to North Texas Municipal
Water District (NTMWD) for the future Cottonwood Creek Regional Sewer Line.
Request to Approve Specifications and Authorize Bids for the Purchase of Three (3) Parks
and Recreation Department Trucks, as well as a Senior Citizens Van.
Council authorized Staff to authorize bids and specifications for the purchase of three (3)
trucks for use by the supervisors and superintendent for the Parks and Recreation
Department and one (1) van which will be used by the Senior Citizens. The fiscal impact
will occur within the Capital Outlay section of the 1996-97 budget with a total budget of
$66,000.
G. Set Public Hearing Date for January 16, 1997 for Specific Use Request with Site Plan
Approval for PrimeCo Personal Communications.
H. Tax Report.
Authorize City Staff to pay bills associated with the 1985 and 1994 Capital Improvement
Program as follows.
ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 19,19%
PAGE 4
1
Goldthwaite's of Texas
$2,699.64
For: Construction & Landscaping for Fire Station #3
1994 Bonds
Period, November 14, 1996
2.
Texas Department of Transportation
$36,500.00
For: Engmeering/Design SH 5
1992 Street Bonds
Period: September 30, 1996
3.
Alden Comfort Mills
$1,452.50
For: Fire Station #3
1994 Bonds
Period. November 20, 1996
4.
Southwest Spacesaver Systems
$1,925.43
For: Fire Station #3
1994 Bonds
Period September 11, 1996
5
Stage II Furniture Company
$3,322.35
For: Fire Station #3
1994 Bonds
Period: November 20, 1996
6.
Wholesale Electronic Supply
$444.83
For: Fire Station #3
1994 Bonds
Period: November 19, 1996
7
McKinney Office Supply
$4,340.88
For: Fire Station #3
1994 Bonds
Period November 18 and December 5, 1996
8.
Terra -Mar, Inc.
$4,005.75
For: Fire Station #3
1994 Bonds
Period: March thru August, 1996
9
River Valley Enterprises
$103,303 00
For 16" Waterline Exchange Parkway
1995 Water Bonds
Period: November 19 and December 19, 1996
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ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 19,19% PAGE 5
10. Black & Veatch $7,000.00
For Ground Storage Tank -- Stacy Road
Water Impact Fees
Period: November 15. 1996
11
Binkley & Barfield, Inc.
$15,40000
For: Bethany Road Layout/Modeling
Facility Agreement Watters Crossing Bethany
Period: December 5, 1996
12.
Binkley & Barfield, Inc.
$12,000.00
For: Exchange Bridge Design/Study
1992 Street Bonds
Period. thru December 5, 1996
13.
Harte Hanks Newspaper
$47.25
For Advertising Alley Replacement
1994 Street Bonds
Period: November 30, 1996
14.
C. E. Stewart
$70,182.00
For: FM 2170 ROW Purchase
Facility Agreement Waiters Crossing
Period. December 19, 1996
15.
Murray Construction, Inc.
$59,849.86
Lowering 24" Waterline Stacy & US 75
1995 Water/Sewer Bonds
Period: thru December 17, 1996
16,
Site Concrete, Inc.
$46,49946
For: 12" Waterline to Bethany Lakes
1995 Water/Sewer Bonds
Period: thru December 20, 1996
17
Site Concrete, Inc.
$960.74
For: 18" Waterline to Bethany Lakes
1995 Water/Sewer Bonds
Period: December 20, 1996
18,
Site Concrete, Inc.
$73,094 90
For: Bethany Drive
1985 Street Bonds
Period: Services during December 20, 1996
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 19, 1996 PAGE 6
The motion carried.
End of Consent Acenda
Council Committee Rept (Agenda Item VII)
Services:
Update on animal shelter
Fire Station N4
Request for Proposal (RFP) for trash pick-up
Finance/Administration:
Health insurance proposals
Council planning events
Solid waste services
Capital Improvement Status Report
Rate request from Denton County Electric
Development:
Concept plan for Allen technical district
Purchase of 24" waterline from NTMWD
Speed zone ordinance on SH 5
Door hangers distribution within Twin Creeks regarding Exchange Road
Design guidelines for retail corners
Review of Work Program
Prior to renaming "State" and "Federal" streets, a letter to be distributed to residents
Rivercrest study to be distributed to all Councilmembers to illicit information regarding parking on the
roadway, parking on one side of the roadway, right-of-way to widen the road or follow traffic report or
do nothing at this time
Mayor's:
Current Council agenda
Joint AISD meeting
Road updates
CCED meeting report
Citizen's Citizen's Commence (Agenda Item VIII)
There were no citizen's comments
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 19, 1996
PAGE 7
Presentation of Employee Tenure Pins and Certifi it c (Agenda Item M
City Manager Jon McCarty presented tenure pins and Mayor Lilly presented Certificates -of -Appreciation
to the following employees for their tenure with the City of Allen.
20 YEAR
Shirley Haring
15 YEAR
Johnny Thomason*
James Davis*
Danny Galloway*
10 YEAR
Bret McCullough
Clay McJunkins*
5 YEAR
Connie Schofield
Kim Spearman*
Allen Gray
Several employees were not present (*) but will receive their tenure pins and Certificates -of -Appreciation
at a later time
Authorize Execution of Contract for Employee Insurance Benefits (Agenda Item X)
Assistant City Manager Michael Stanger reviewed the background for the need of the City looking for a
new proposal for employee health and dental plans for the City of Allen The present carrier has proposed a 40%
rate increase in medical premiums effective January 1. Randy Martell of Insurance Partners Southwest issued 22
Request for Proposals (RFPs) and received five (5) medical quotes and seven (7) dental quotes. After
Finance/Administration Standing Committee review, it was determined that the impact to employees was an
important consideration in the recommendation to suggest United Metra as the health insurance contract for the City
of Allen for the next year. There is also a second year "cap" of no more than 12 % increase in rates. United Metra
offers a larger list of providers for employees' satisfaction. A rider for dental insurance with Reliance Standard
is being proposed and the long-term disability will remain the same as currently provided.
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Thomas, the
Council voted six (6) for and none (0) opposed to authorize execution of a contract for employee
insurance benefits with United Metra for the 1997 year — January 1 through September 30 — in
accordance with Finance/Administration Standing Committee. This includes riders for dental
insurance with Reliance Standard and long-term disability to remain with the present carrier The
motion carried
ALLEN CITY COUNCIL
s REGULAR SESSION
DECEMBER 19, 1996 PAGE 8
Council took a brief recess
ward Bid for New Ambulance (Agenda Item XI)
Ron Gentry, Fire Chief, reviewed with the Council bids received for an ambulance to be used by the Fire
Department. Three (3) bids were received including Taylor Made, Frazer, Inc. and First Response. Taylor Made
and First Response did not meet specifications and therefore, Staff and Services Standing Committee are
recommending the purchase of the ambulance from Frazer, Inc.
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Thomas, the
Council voted six (6) for and none (0) opposed in accordance with Staff and Services Standing
Committee's recommendation to authorize the purchase of an ambulance from Frazer, Inc. for
$84,600. The rejection of the other bids was due to failure to meet bid specifications. The motion
carried.
NOTE: Councilmember Powyszynski arrived at the Council meeting at 9:13 p in.
Approve Selection of Architect and Authorize City Manager
to Enter into a Contract with the Architect for Station #4 (Agenda Item XII)
Ron Gentry, Fire Chief, indicated that eight (8) proposals to provide architectural and engmeermg service
for the City of Allen Fire Station #4 were received. Of those eight (8) proposals, three (3) were chosen to be
interviewed by City Manager ton McCarty, Councilmember Doug Gallagher, Fire Chief Ron Gentry, Fire Marshal
Craig Gillis, and Training Officer Mike Hagood. After final review and the review by the Services Standing
Committee, it is being recommended that Ron Hobbs be offered the Fire Station #4 contract. It is the intention of
those involved to involve the neighboring community for input regarding this building. The building construction
materials will again "fit m" with the neighborhood as with Fire Station #3. The building should be completed by
the end of December 1997
Staff complimented Ron Hobbs for his work in the past with the City It is very important to have
emergency service available as needed to the community and this Fire Station #4 will provide that service to the
west side of Allen.
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Owen, the
Council voted seven (7) for and none (0) opposed to authorize the selection Ron Hobbs as architect
for Fire Station #4 and authorize the City Manager to enter into a contract for that design and
construction. The motion carried.
Other Business (Agenda Item XIII)
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 19, 1996
Calendar
January 13 7:00 p.m
January 14 8:00 a.m
January 23
February 15
February 25-26
Finance/Administration Standing Committee
Services Standing Committee
CCED in Austin
Chamber Banquet
Collin County Day in Austin
PAGE
(Agenda Item XIII -A)
Items of Interest (Agenda Item XIII -B)
There were no items of interest
The regular Council meeting was recessed at 9:35 p.m. and Council reconvened into Executive Session
at 9'45 p.m. on Thursday, December 19, 1996 in the Conference Room of the Allen Public Library
Reconvene and Consider Action on Items Discussed Dunrine Executive Session (Agenda Item V)
The Allen City Council reconvened into regular session at 11:48 p.m. on Thursday, December 19, 1996,
in the Council Chambers of the Allen Public Library There was no action taken on items discussed during
Executive Session.
Atflou
(Agenda Item XIV)
MOTION: Upon a motion made by Councibnember Owen and a second by Councilmember Powyszymki, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 11:49 p.m. on Thursday, December 19, 1996. The motion carried.
These minutes approved on the 16th day of January , 1997
APPROVED:
4bQ9
Kevin L. Lilly, MAYOR
ATTEST:
JPdy Mo iron, CMC, CITY SECRETARY