Min - City Council - 1997 - 03/06 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 6, 1997
Present:
Kevin L. Lilly, Mayor
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher
Dave Powyszynski
Steve Terrell
Melissa Owen
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
1 1 L t: U I ♦ t, RIMODWICIRM-1111130101
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council
was called to order by Mayor Lilly at 6:20 p.m. on Thursday, March 6, 1997, in the Council Chambers of the
Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
0,_i..� t_ ,i.
(Agenda Item I)
City Manager Jon McCarty reported on the current trial taking place in Sherman, Texas. The judge is
expected to give the case to the jury Friday morning and the jury, hopefully, will have a verdict by the end of the
day Our attorneys feel fairly confident in the proceedings up to this point.
It was reported that SH 121 and Exchange Overpass are currently at an impasse. McKinney would like
the overpass to be located east of the creek. The property owner north of SH 121, where the overpass is to be
located, is not inclined to give up the right-of-way of his land due to the amount of land that is required for this
structure.
Sharon Brazeal has been appointed to the Appraisal Review Board for the Central Appraisal District.
Photronics and FSI will be meeting March 18 to discuss traffic control at the comer of Bethany Road and
the frontage road at US 75.
pp ALLEN CITY COUNCIL
! { WORKSHOP SESSION
G MARCH 6, 1997 PAGE 2
All the information is not available on Allen Station Park budget figures but will be ready by the next
meeting for Council review
Council was informed that the Bluebell proposal for exterior materials on their building would include brick
on the front and two (2) sides of the office part but would be exposed metal on the rest of the building. The site
will back up to the railroad tracks. Staff is proceeding forward with this concept unless Council would like to
direct them otherwise.
The City of Allen has officially taken ownership of the 24" waterline from North Texas Municipal Water
District (NTMWD) in the northwest quadrant of the City
There has been no response to a letter to the State regarding right-of-way on SH 5. The City Manager will
be contacting the State regarding this issue.
Discussion of Consent Agenda
and Remtlar Agenda Items (Agenda Item III)
Discussion was held regarding Agenda Item XII, Consider Awarding Bid for New Solid Waste Contract.
Information was distributed to the Council informing them of staff recommendation for the solid waste contract.
on Discussion was held regarding the transition period and the ability for BFI to continue service after September 1.
Each component of the proposal is a self-supporting component. Council discussed the possibility of negotiating
the proposal prior to final contract execution.
Willi no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 6:55 p.m. on Thursday, March 6, 1997
Executive Session (Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into
Executive Session at 7:00 p.m. in the Conference Room of the Allen Public Library, Two Allen Civic Plaza, Allen,
Texas in order to discuss matters pertaining to.
City Attorney on Contract Issues
Staff Report on Economic Development.
The Executive Session was recessed at 7:30 p.m.
REGULAR SESSION - 7:30 P.M.
With a quomm of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Lilly at 7:35 p.m. on Thursday, March 6, 1997 in the Council Chambers of the Allen Public
Library, Two Allen Civic Plaza, Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 6, 1997
PAGE 3
MOTION: Upon a motion made by Councihnember Gallagher and a second by Councihnember Owen, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent
Agenda as recommended and as follows:
A. Approve Minutes of the February 20, 1997, Regular Meeting.
B. Adopt a Resolution Appointing Election Officials for the May 3, 1997 City Council
Election.
Resolution No. 1483-3-97(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Appointing the Election Officials for the May 3, 1997 City Council
Election.
C. Approve the Use of the McDermott Soccer Fields the Weekend of May 16-18, 1997, by
the Allen Chamber of Commerce for the First Annual Crawfish Festival and Catfish Fry
D. Authorize City Staff to pay bills associated with the 1985 and 1994 Capital Improvement
Program as follows:
1. Anchor Companies (Animal Shelter) $57,65870
For: Continuing Construction of Animal Shelter
Animal Shelter Construction Funds
Period: thin 2/25/97
2. David C. Baldwin, Inc. (Neighborhood Park Renovations) $1,392.37
For. Park & Playground Planning Services
1994 Park Bonds
Period: thm February 24, 1997
3 River Valley Enterprises, Inc. (16" Water Line on Exchange) $72,855.50
For: Pay Estimate p4
1995 Water Bonds
Period: February 26, 1997
4. Alan Taggart (F.M. 2170 - U.S. 75 to Custer Road) $200.00
For: Easement for Purchase of ROW
Facility Agreement Watters Crossing
Period: February 10, 1997
5. Michael Riley (FM 2170 - US 75 to Custer Rd.) $200.00
For: Easement for Purchase of ROW
Facility Agreement Watters Crossing
i
Period: February 10, 1997
No report.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997
PAGE 4
6.
Mattie Friedlein ( FM 2170 - US 75 to Custer Rd.)
$200.00
For, Easement for Purchase of ROW
Facility Agreement Watters Crossing
Period: February 10, 1997
7
AR Consultants (Allen Station Park)
$875.00
For: Production of Cultural Resources Survey
Report of Allen Station Park Plus 20 Copies for the TPWD
1994 Park Bonds
Period: thin January 14, 1997
8.
Yoko Construction, Inc.
$11,463 30
(Asphalt Alley Replacement with Concrete)
For: Asphalt Alley Replacement 16-3
1994 Street Bonds
Period: Date of Service — February 21, 1997
9
The Cervates Company and Commercial
$63,421.40
Indemnity Insurance Co.(Fire Station #3)
For: Construction
1994 Bonds
Period: December 9, 1996 to February 5, 1997
10.
Huitt-Zollars (Allen Station Park)
$13,78474
For: Design Phase
1994 Park Bonds
Period. thru February 25, 1997
11.
Binkley & Barfield, Inc. (Exchange Pkwy - Watters to Alma)
$1,800.00
For: Bridge Design and Hydraulic Study
1992 Street Bonds
Period: thin March 3, 1997
12.
Binkley & Barfield, Inc. (Bethany Dr. - US 75 to Bel Air)
$3,000.00
For: Final Plans and Specifications
1985 Street Bonds
Period: March 3, 1997
The motion carried.
End of Consent Agenda
Council Committee Rept
(Agenda Item VII)
Services:
No report.
A
I
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ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997
Finance/Administration:
PAGE 5
No report.
Development:
No report.
Mayor's:
Current Council Agenda
Hotel/motel Tax
Economic Development Land Purchase Possibilities
Dallas Business Journal Award for the Allen Economic Development Corporation (AEDC)
Collin County Day Report
Citizen's Comments (Agenda Item VIII)
Dale Richey, 1210 Bel Air Drive, Allen, Texas 75013, reported a drainage problem in the
Windsor/Hawthome area of the City
Tabled Item: Consider Appointment to Library
Board. Place No. 4. to Fill an Unexpired Term (Agenda Item M
This item was not removed from the table.
Mayor Pro Tem Kerr took his place on the Council bench.
Public Hearing to Amend Planned Development No. 31
by Increasing its Geographic Limits and to Establish
Zoning of Community Facilities Uses on Tract 1-B, Local
Retail on Tracts 1-A and 2-A, and Single -Family (R-2) on
Tract 2-B Located on a 22.783 Acre Tract of Land out of
the Joab Butler Survey, Abstract No. 47, Alfred Slack
Survey, Abstract No. 854, Joseph H. Wilcox Survey,
Abstract No. 1017, City of Allen, Collin County, Texas; Further
Described as Being Located East and West of Suncreek Boulevard
and South of McDermott Drive, as Requested by Tatum Othel,
LTC and North Texas Conference of United Methodist Church (Agenda Item X)
Bill Petty, Director of Community Development, reviewed the zoning request to amend and expand
Planned Development (PD) No. 31 on property contacting 22.8 acres located south of McDermott, west of Tatum
Drive and east and west of Suncreek Boulevard. Mr. Petty reviewed the current zoning and the proposed zoning
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997 PAGE 6
for this property The proponents desire to expand the existing PD to allow for the development of a church facility
and retail uses, a day care facility and single-family residential. The reconfiguration of the retail site would
eliminate any potential strip -center along Suncreek Boulevard. The Planning and Zoning Commission provided
the following findings after their discussion
1. Add the A -O as CF/church and related uses.
2. Tract lA will be restricted to bank and/or office type uses.
3. Use and area regulations will be included in the proposal.
4. The height of the office/day care tract will be limited to one story
5. A new land use plan will be submitted.
The following requirements will also be imposed at the time of platting:
Limit the uses permitted in Tract IA to bank, office or church.
Incorporate Tract 1-B into the Planned Development District No. 31 and limit the uses to church and
related uses.
Revise the permitted uses in Tract 2A to eliminate drive-through restaurant.
The proponent requested that a condition be included which clarified the fact that the owner is released
from participation in various mfrastmcmre improvements as required by the existing PD ordinance.
Mr. Robert Pope representing the Methodist Church spoke in favor of this request. He reviewed the desire
of the Methodist Church and future possibilities for growth. It was his hope to make this PD an entire community,
a planned community, and is happy to build this asset in the community of west Allen.
Mayor Lilly read the request into the record as follows
"Public Hearing to Amend Planned Development No. 31 by Increasing its Geographic
Limits and to Establish Zoning of Community Facilities Uses on Tract 1-B, Local Retail
on Tracts 1-A and 2-A, and Single -Family (R-2) on Tract 2-B Located on a 22.783 Acre
Tract of Land out of the loaf Butler Survey, Abstract No. 47, Alfred Slack Survey,
Abstract No. 854, Joseph H. Wilcox Survey, Abstract No. 1017, City of Allen, Collin
County, Texas; Further Described as Being Located Fast and West of Suncreek Boulevard
and South of McDermott Drive, as Requested by Tamm Othel, LTC and North Texas
Conference of United Methodist Church."
Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the request to
do so at this time
Kevin Chilcoat, 701 Sycamore Creek, Allen, Texas 75002, did not wish to speak but wanted to express
his opposition to this request.
Dale Richey, 1210 Bel Air Drive, Allen, Texas 75013, supported one acre lots rather than one-half acre
lot designation for R-2 and requested that Council consider not allowing any new construction in the City of Allen.
He indicated he was not happy with the local retail designation along Tatum Road.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997 PAGE 7
Joel Roebuck, Dallas, Texas, spoke in favor of the request. He thanked the staff and the proponents for
presenting this proposal.
With no one else speaking either for or against the request, Mayor Lilly closed the public hearing.
It was noted that the only median cuts on McDermott Drive will be at Suncreek and Tatum. Joel Roebuck
will be responsible for the construction of Suncreek, east side of Alma Road and the east side of the bridge.
Proponent Standridge agreed to dedicate the right-of-way and facilities agreement when development takes place
on Tamm. At the time of platting, approximately $37,000 per acre will be requested for McDermott Drive.
Council expressed displeasure with the local retail strip rather than a node formation for retail. The
proponent was asked to consider the entire corner zoning as community facilities but he was not receptive to that
concept
Staff felt this new request was better than the old one originally A concern was expressed regarding the
intent for the proponent to come back to Council at a future date with additional changes in the zoning Council
would like to know what the site would look like in five or ten years but this proposal does not do that.
MOTION: Upon a motion made by Councilmember Thomas and a second by Councilmember Gallagher, the
Council voted seven (7) for and none (0) opposed to table the request to amend Planned
Development No. 31 by Increasing its Geographic Limits and to Establish Zoning of Community
Facilities Uses on Tract I -B, Local Retail on Tracts 1-A and 2-A, and Single -Family (R-2) on
Tract 2-B Located on a 22.783 Acre Tract of Land out of the Joab Butler Survey, Abstract No.
47, Alfred Slack Survey, Abstract No. 854, Joseph H Wilcox Survey, Abstract No. 1017, City
of Allen, Collin County, Texas; Further Described as Being Located East and West of Suncreek
Boulevard and South of McDermott Drive, as Requested by Tatum Othel, LTC and North Texas
Conference of United Methodist Church and direct staff to work with the proponent to more
closely follow the Comprehensive Plan designations for the southwest corner of McDermott and
Suncreek Boulevard. The motion carried.
Public Hearing on a Request to Establish Reinvestment
Zone #10 to Support a New Speculative Facility in Allen, and
to Consider an Ordinance LmpIgm-enting Reinvestment Zone #10 (Agenda Item Sin
David Pitstick, Director of Economic Development, presented information to the Council regarding the
creation of Reinvestment Zone #10. Trammell Crow Company is proposing two (2) new facilities in Allen
encompassing 240,596 square feet in two (2) separate buildings. The value of the proposed facility including
personal property is estimated in excess of $10 million. Dave Noble, Marketing Director for Trammell Crow
Company Dallas/Ft. Worth Inc., presented a site plan and elevation concept of their budding. It was the hope of
Trammell Crow to extend the technology theme through the northern corridor up into Allen. This has been
realized by the agreement with Ericsson, Inc. to lease all of one of the Trammell Crow buildings for cellular
telephone operations.
Mayor Lilly read the request into the record as follows.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997 PAGE 8
"Public Hearing on a Request to Establish Reinvestment Zone #10 to Support a New
Speculative Facility in Allen, and to Consider an Ordinance Implementing Reinvestment
Zone #10."
Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the request to
do so at this time.
Dale Richey, 1210 Bel Air Drive, Allen, Texas 75013, requested information regarding landscaping on
this property
With no one else speaking either for or against the request, Mayor Lilly closed the public hearing.
Council requested that Section 4 of the Ordinance be aligned to read in accordance with the presentation
to provide an exemption from taxation in real property over a period of ten (10) years.
Ordinance No. 1484-3-97: An Ordinance of the City
of Allen, Collin County, Texas, Designating a Certain
Area as an Industrial Reinvestment Zone; Providing
for the Establishment of Agreements within the Zone,
and Other Matters Relating Thereto; Providing
Findings of Fact; Providing a Severability Clause; and
Providing an Effective Date for the Commencement of
the Reinvestment Zone and this Ordinance.
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councihnember Owen, the
Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1484-3-97 as
previously captioned and as amended as previously noted. The motion carried.
Council took a brief recess.
NOTE: Mayor Pro Tem Kerr and Councilmember Owen removed themselves from the Council bench
due to a conflict of interest.
Consider Awardine Bid for New Solid Waste Contract (Agenda Item XM
George Conner, Director of Public Works, reviewed the background of the solid waste collection proposal
selection. On January 28, a bid opening took place with five (5) proponents submitting bids. Those included
Browning Ferris Industries (BFI), Independent Environmental Services, Inc. (IESI). Community Waste Disposal,
Inc. (CWD), Texas Waste Management (TWM) and the City of Plano. The Services Standing Committee reviewed
the proposals and staff visited all of the proponents. Staff recommended that the City Council authorize the City
Manager to execute a contract with Community Waste Disposal, Inc. for residential solid waste service without
yard waste and to execute a solid waste contract with Texas Waste Management for commercial solid waste service.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997 PAGE 9
Connie McKee, 714 Circle Cove, Allen, Texas 75002, did not speak before the Council but wished to
express support of BFI for solid waste collection.
Jeff Hollinger, 904 High Meadow, Allen, Texas 75002, spoke in favor of landscape waste collection and
the use of composting.
Jason Hockett, 808 Circle Cove, Allen, Texas 75002, spoke in favor of landscape waste collection and the
use of composting.
Greg Roemer, P O. Box 59507, Dallas, Texas 75229-9707, CWD Manager, objected to the use of a
discount since this was not an issue in the RFP (Request for Proposal) He did clarify that he has no delivery fees
except for temporary haul -offs.
Mickey Flood, 110 Hummingbird Lane, Justin, Texas 76247, President of IESI, complimented the work
of the staff and felt that IESI was low bidder for commercial contracting. He requested the Council to consider
a locally owned and operated operation located five (5) miles from Allen.
Nancy Nevil, 200 Glenwick, Allen, Texas 75013, addressed the importance to add brush and landscape
debris for composting to the contract for the future of Allen, Texas. She also requested the Council consider a
regional approach to solid waste to keep future landfill costs from escalating.
Heidi Smalley, 1120 Hampton Drive, Allen, Texas 75013, requested the Council consider yard waste to
be composted. She agreed with the City of Plano in that we need to have a vision for the future.
Bob Keller, TWM, complimented the City staff in working through these proposals.
Randi Smith, BFI, indicated that BFI would bring the least amount of risk to the City of Allen at this time.
Regardless of how the contract will work out, BFI has enjoyed serving the citizens of Allen for the last ten (10)
years and would definitely like to serve the citizens of Allen in the future.
Discussion was held regarding the issue of landscaping and yard waste. This includes untreated wood and
fencing. Kraft bags will need to be used for all proponents in order for this material to be delivered to the compost
site.
MOTION: Upon a motion made by Councihnember Gallagher and a second by Councilmember Powyszymki,
the Council voted five (5) for and none (0) opposed to include landscape and yard waste in the
overall proposal. The motion carried.
There may be some savings in landfill costs by composting landscape waste and therefore, offset certain
costs in the additional costs for yard waste charges. The process for yard waste pick-up needs to be easy so that
the citizens can do the right thing.
Council expressed concern that cost is not the only item to look at in this proposal. Council actually needs
i to look at the best value. Customer service is also an important factor. Concern was expressed that one (1)
customer service representative will be handling all of the calls for Plano and Allen.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997
PAGE 10
There have been various items surface with regard to these proposals since the opening on January 28.
Council asked each proponent to offer a sealed discount for all commercial and all residential contracts Council
then took a brief recess from this item to gather the additional information. The City of Plano indicated it would
have a special customer service representative dealing with Allen phone calls. They also reviewed their special
educational programs and various special pick-ups throughout the year.
The following items were returned to Council to include a discount if the carrier were contracted for both
residential and commercial collection:
RESIDENTIAL BIDS
Iitz�3z�3u sf.YK�87�Ia69 �H':ui 1lNe�i7A�.Ci;
RESIDENTIAL
TOTAL $9.01 $7.13 ------- $8.15 $6.86
ALL
TOTAL $8.84 $673 $680 ------- -------
The only commercial bid that was changed was the bid offered by TWM which originally was $21,290.34;
revised bid was $20,225.
MOTION: A motion was made by Councilmember Thomas to contract with BFI for both residential and
commercial solid waste. There was no second to the motion. The motion failed due to lack of a
second
MOTION: A motion was made by Councilmember Powyszynski to contract with IESI for both residential and
commercial solid waste. There was no second to the motion The motion failed due to lack of a
second
MOTION: Upon a motion made by Councilmember Terrell and a second by Councilmember Gallagher, the
Council voted four (4) for and one (1) opposed with Councilmember Thomas casting the negative
vote to authorize the City Manager to negotiate and execute a contract with CWD for both
residential and commercial solid waste pick-up for the City of Allen. The motion carried.
Council requested additional review and information regarding the franchise fee on commercial and
residential accounts. This information will be brought forward to the Council with the contract execution proposal.
NOTE: Mayor Pro Tem Kerr and Councilmember Owen returned to the Council bench.
Approve Public Works Construction Projects,
utAwarding
Approving Budgets
and AhorizinCExecutoof Conactsfor:
(Agenda Item XIII)
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997 PAGE 11
Construction of Bethany Drive West of US 75 to Bel Am Drive (Agenda Item XIII -A)
George Conner, Director of Public Works, reviewed the contract for building a bridge on Bethany over
Watters Creek with paving and a water line. Nme (9) bids were received with L. A. Sears the apparent low bidder.
The initial budget and bid amounts include the following:
Dale Richey, 1210 Bel Air Drive, Allen, Texas 75013, recommended Council consider a connection from
Bethany Drive to Alma Drive. He suggested that only Watters Road be completed at the present time and Bethany
be completed when it can connect to Alma. He also expressed concern regarding security in the area due to
additional access.
Kevin Kerr, 1013 Ashland Court, Allen, Texas 75002, expressed pleasure about the road but was
concerned about its elevation and engineering He also questioned the right-of-way for Bethany through to Alma
and recommended a new alignment from where the original Bethany Drive has been aligned.
Council expressed concern that Watters Road would not necessarily be completed prior to the completion
of Bethany Drive to Bel Air Drive due to already scheduled county projects. It is not certain that Watters Road
will be completed prior to the Bethany extension Staff indicated the engineering of Bethany is correctly designed
but it seems the developer had incorrectly graded several of the lots in that area.
ITEM
ESTIMATE
BID AMOUNT
County - pave Watters
0
$100,000
County - pave Bethany
$25,565
25,565
Engineering
75,500
71,000
Bridge
354,750
383,903
Paving 2 lanes - 880'
61,250
149,731
Screening Fence
13,200
12,024
Storm Sewer
79,600
58,645
18" Water
114,500
131,373
Contingency
0
64,059
TOTAL
$724,365
$996,300
�j
Funding is available for this protect as follows:
SOURCE OF FUNDS
OLD BUDGET
NEW BUDGET
Facility Agreement - Watters
$201,300
$201,300
`85 Bonds
130,000
160,000
`92 Bonds
200,000
300,000
Escrow Funds
0
120,000
Water Impact Fund
115,000
145,000
Drainage Utility Fund
80,000
70,000
TOTAL
$726,300
$996,300
Dale Richey, 1210 Bel Air Drive, Allen, Texas 75013, recommended Council consider a connection from
Bethany Drive to Alma Drive. He suggested that only Watters Road be completed at the present time and Bethany
be completed when it can connect to Alma. He also expressed concern regarding security in the area due to
additional access.
Kevin Kerr, 1013 Ashland Court, Allen, Texas 75002, expressed pleasure about the road but was
concerned about its elevation and engineering He also questioned the right-of-way for Bethany through to Alma
and recommended a new alignment from where the original Bethany Drive has been aligned.
Council expressed concern that Watters Road would not necessarily be completed prior to the completion
of Bethany Drive to Bel Air Drive due to already scheduled county projects. It is not certain that Watters Road
will be completed prior to the Bethany extension Staff indicated the engineering of Bethany is correctly designed
but it seems the developer had incorrectly graded several of the lots in that area.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997
PAGE 12
Mayor Lilly offered to write a letter to the county to express the urgency of the Watters Road completion.
MOTION: Upon a motion made by Councilmember Terrell and a second by Councilmember Powyszynski,
the Council voted six (6) for and one (1) opposed with Councilmember Gallagher casting the
negative vote, to authorize the City Manager to negotiate and execute a contract with L. A. Sears
in the amount of $735,676.39 for construction of Bethany Drive west of US 75 to Bel Air Drive
and to set a new budget for the project at $996,300 as previously shown The motion carried.
Construction of Exchange Parkway West of
Watters to Alma Including a Portion of Alma
(Agenda Item XIII -B)
George Conner, Director of Public Works, presented information to the Council regarding awarding a bid
for the building of a bridge on Exchange over Watters Creek Nine (9) bids were received on this project with a
comparison to initial budget as follows:
ITEM
ESTIMATE
BID AMOUNT
County — pave 900' Alma
$14,960
$14,960
County — pave Exchange
80,029
80,029
Engineering
49,900
49,900
Bridge
354,750
374,487.50
` Contingency
r
0
20,000
TOTAL
$499,639
$539,376.50
Funding is available for this
project as follows:
SOURCE OF FUNDS
OLD BUDGET
NEW BUDGET
Twin Creeks Facility
0
$120,000
'92 Bonds
$240,000
160,000
'96 Bonds
260,000
260,000
TOTAL
$500,000
$540,000
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember Terrell, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to negotiate and
enter into a contract with the low bidder of Concho Construction in the amount of $374,487.50 and
to set a new budget for the project of $540,000 as previously shown. The motion carried
Construction of a 3 Million Gallon Water Ground Storage Tank (Agenda Item XII -C)
ElGeorge Conner, Director of Public Works, reviewed a construction project to construct a 3.0 million
Egallons per day (MGD) water tank at Stacy Road Pump Station. Three (3) bids were received.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997 PAGE 13
ITEM ESTIMATE BID AMOUNT
3.0 MG Steel Tank $700,000 $778,730
Fill and Suction Lines 90,000 160,000
Site Work 15,000 85,000
Engineering 53,000 53,000
Engineering Inspection 12,000 12,000
Contingency 80,000 11,270
TOTAL $950,000 $1,100,000
Funds for this project will be available in the Water Impact Fee Fund.
MOTION: Upon a motion made by Councihnember Powyszynskt and a second by Councilmember Owen, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to negotiate and
enter into a contract with low bidder of Advance Tank to install a 3.0 MG tank at Stacy Road
Pump Station with Alternate #1 for a total amount of $1,023,730 and set a new budget of
$1,100,000 out of Water Impact Fee Funds The motion carried.
Other Business (Agenda Item XIV)
Calendar (Agenda Item XIV -A)
March 18 10:15 a.m. Interviews for Library Board
March 21 and 22 Spring Planning Session
April 8 7:00 p.m. Joint City/AISD/Chamber Meeting at Experian
April 15 12:00 Noon Development Standing Committee
May 17 Chamber Crawfish Boil
Legislative Report (Agenda Item XIV -B)
Assistant City Manager Michael Stanger made available to the Council legislation on the 4A/4B tax bill.
Items of Interest (Agenda Item XIV -C)
There were no items of interest.
Reconvene anil Consider Action on Item Discussed During Executive Session (Agenda Item V)
The Allen City Council did not reconvene into Executive Session. There was no action taken on items
e,.! discussed during Executive Session.
ALLEN CITY COUNCIL
REGULAR SESSION
MARCH 6, 1997
PAGE 14
(Agenda Item 7N)
MOTION: Upon a motion made by Councihnember Owen and a second by Councilmember Gallagher, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 1:00 a.m. on Friday, March 7, 1997 The motion carried.
These minutes approved on the 20th day of March , 1997
APPROVED:
Kevin L. Lilly, MAYQR
ATTEST:
! :alJ j2 l—
Ju* Mor ',on, CMC, CITY SECRETARY