Min - City Council - 1997 - 05/29 - WorkshopI
ALLEN CITY COUNCIL
BUDGET WORKSHOP
MAY 29, 1997 - 7:00 P.M.
ALLEN PUBLIC LIBRARY
COUNCIL CHAMBERS
Stephen Terrell, Mayor
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher
Dave Powyszynski
Kenneth Folk
Melissa Owen
City Staff:
Jon McCarty, City Manager
Linda Vaughan, Chief Accountant
Call to Order and Announce a Oui im is Pr nt (Agenda Item 1)
With a quorum of the Councdmembers present, the Budget Workshop Session of the Allen City Council
was called to order by Mayor Terrell at 7:10 p.m. on Thursday. May 29, 1997, in the Council Chambers of the
Allen Public Library, Two Allen Civic Drive, Allen, Texas.
City Manager Jon McCarty gave an overview of the development of a budget and the budget process. Each
department prepares their own budget(s). The City Manager then reviews the budgets with the department director
and revisions are made. The final proposed budget is then presented to the City Council.
(Agenda Item II)
City Manager Jon McCarty reviewed with the Council pinch points in the budget for the fiscal year of
1997-98. The pinch points reviewed with the Council were:
Due to increase in current appraised values, tax rate must go down
Potential New Debt Service
Extraordinary New Personnel Requests in this Year's Budget -- 45 Full Time Employees
In past years general fund reserves have been used for ongoing operations.
City Manager Jon McCarty also reviewed revenue and expenditures from the General Fund and a
comparative analysis of revenue categories including property taxes, sales tax, franchise taxes, permits and licenses,
fines and forfeitures, other revenues and operating transfers. Mr. McCarty provided a calculation of tax revenues
available for the General Fund. An overall revenue increase of 4.9% is expected next year. General Fund
expenditures were reviewed by department and a comparison was given of the 1996-97 revised budget to the 1997-
98 base budget. Council was provided an update on policies designating the accumulation of General Fund reserves
and regulating those reserves.
E ALLEN CITY COUNCIL
BUDGET WORKSHOP
MAY 29, 1997
PAGE 2
City Manager Jon McCarty reviewed the General Obligation debt service requirements, the fund balance
and the projects proposed for the 1998 Bond sale (bonds authorized in 1994).
The Water and Sewer Fund revenue and expense figures were reviewed including water sales, sewer
charges, connections, penalties, reconnections, interest income, inspection fees, development fees, miscellaneous
and transfer from General and Solid Waste Funds. Mr. McCarty also reviewed the Water and Sewer Fund
comparative analysis and expenses from various departments. He reviewed the debt service requirements for the
Water and Sewer Department as well. The Water and Sewer rates will be studied this summer, with revenues
expected to increase 8 5 % next year.
The Parks and Recreation Enterprise Fund was laid out for the Council to review and other funds including
Allen Economic Development Corporation, Solid Waste, Drainage Utility and Vehicle Equipment Replacement
Funds were also reviewed by the City Manager.
City Manager Jon McCarty reviewed with the Council the budget calendar for the fiscal year of 1997-98
The issues reviewed with the Council were:
City Hall Bond Election
Effective In Rate Calculation
Decreasing Tax Rate means less money for new growth
New Personnel Needs -- especially Public Safety
Other Personnel Needs
Closure on Strategic Plan Issues
Item of Interest to the Council (Agenda Item III)
Council discussed a change in subcommittee assignments.
City Manager Jon McCarty reviewed the status of the Cecilia Hoffman case.
Adiourrn (Agenda Item IV)
The Budget Workshop was adjourned at 9:10 p.m. on Thursday, May 29, 1997
These minutes approved on the 5th of _June_, 1997
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
d(dy M on, CMC, CITY SECRETARY