Min - City Council - 1997 - 06/17 - WorkshopCity Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
Michael Stanger, Assistant City Manager
Linda Vaughan, Chief Accountant
Bill Petty, Community Development Director
Call to Order and Announce a Ouorum is Present (Agenda Item 1)
The Workshop Session of the Allen City Council was called to order by Mayor Terrell at 7'09 p.m. on
Tuesday, June 17, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen,
Texas.
Review the Community Facilities Study Report
(Agenda Item 11)
Assistant City Manager Michael Stanger reviewed the Position Statement Need for a new City Hall.
Those statements included'
A. Improved accommodations for our residence.
B. Appropriate presentation of the City of Allen to business leaders.
C. Better efficiency and effectiveness of staff.
D Investment in Central Business District (CBD)
E. Reflects the positive self-image for the community
Council felt it might be appropriate in conjunction with the needs for the new City Hall that staff
develop a statement with regard to what would happen in the community if a new City Hall were not built.
Some issues to explore might include, efficiency, cost effectiveness, the need for modular buildings which are
neither economical nor pleasant to work in or look at, cash out of pocket rather than bond money, etc.
Bill Petty, Community Development Director, presented a City Hall site analysis including seven
additional sites. After analysis of the various sites, three sites were presented as further recommendations for
analysis. Site No. I at Allen Drive and McDermott shows no additional infrastructure requirements. Site
No 2 at McDermott and Cedar Drive shows a total of $73,000 infrastructure requirements. Site No. 6 shows
$209,000 for infrastructure requirements Total additional cost for the three (3) sites are as follows: Site
No. 1. $300,000; Site No. 2: $506,858; Site No. 3: $1,870,170.
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
.TUNE 17, 1997 - 7:30 P.M.
ALLEN PUBLIC LIBRARY
COUNCIL CHAMBERS
Present:
Stephen Terrell, Mayor
Councilmembers:
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher
Dave Powyszynski
Kenneth Folk (absent)
Melissa Owen
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
Michael Stanger, Assistant City Manager
Linda Vaughan, Chief Accountant
Bill Petty, Community Development Director
Call to Order and Announce a Ouorum is Present (Agenda Item 1)
The Workshop Session of the Allen City Council was called to order by Mayor Terrell at 7'09 p.m. on
Tuesday, June 17, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen,
Texas.
Review the Community Facilities Study Report
(Agenda Item 11)
Assistant City Manager Michael Stanger reviewed the Position Statement Need for a new City Hall.
Those statements included'
A. Improved accommodations for our residence.
B. Appropriate presentation of the City of Allen to business leaders.
C. Better efficiency and effectiveness of staff.
D Investment in Central Business District (CBD)
E. Reflects the positive self-image for the community
Council felt it might be appropriate in conjunction with the needs for the new City Hall that staff
develop a statement with regard to what would happen in the community if a new City Hall were not built.
Some issues to explore might include, efficiency, cost effectiveness, the need for modular buildings which are
neither economical nor pleasant to work in or look at, cash out of pocket rather than bond money, etc.
Bill Petty, Community Development Director, presented a City Hall site analysis including seven
additional sites. After analysis of the various sites, three sites were presented as further recommendations for
analysis. Site No. I at Allen Drive and McDermott shows no additional infrastructure requirements. Site
No 2 at McDermott and Cedar Drive shows a total of $73,000 infrastructure requirements. Site No. 6 shows
$209,000 for infrastructure requirements Total additional cost for the three (3) sites are as follows: Site
No. 1. $300,000; Site No. 2: $506,858; Site No. 3: $1,870,170.
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
JUNE 17, 1997 PAGE 2
Council suggested a future Dan station be considered in the CBD
Chief Accountant Linda Vaughn reviewed payment schedules prepared by the Bond Attorney regarding
debt payments to include additional infrastructure and site plan costs for the life of the bond. Site No. 1 would
require an additional $23,000 per year, Site No. 2 would require $40,300 per year and Site No 3 would
require $90,100 per year for the life of the bond. Council felt key points to consider in going forward would
include (1) cost, (2) ease of operations, (3) provision for a successful bond election Council agreed to
consider at a future date a $6.9 million dollar Bond Program to include finances for additional land purchase
shown as Site No. 1 on the updated City Hall Site Analysis.
Items of Interest to the Council (Agenda Item III)
• North Texas Municipal Water District membership
• AISD Redistricting/Natatorium Study
• Allen CDC authorizations and review of capital improvement program for the next five (5) years.
With no further discussion on the agenda, the workshop session of the Allen City Council was recessed
at 8 35 p.m. on Thursday, June 17, 1997
Executive Session
(Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened
into Executive Session at 8:37 p.m. in the Conference Room of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas in order to discuss matters pertaining to:
• Consider Appointments
The Executive Session was recessed at 9:02 p.m.
Adieu rn (Agenda Item V)
MOTION: Upon a motion by Councilmember Powyszynski and a second by Mayor Pro Tem Kerr, the
Council voted (6) for and none (0) opposed to adjourn the Special Called Workshop at
9:04 p.m. on Tuesday, June 17, 1997 The motion carried
These minutes approved on the 3rd of July , 1997
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
�_ / /L f,yAJ
J y Mor • on, CMC, CITY SECRETARY