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Min - City Council - 1997 - 09/18 - RegularALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 Present: Stephen Terrell, Mayor Councilmembers David Kerr, Mayor Pro Tem Lonnie Thomas Doug Gallagher (absent) Dave Powyszynski Kenneth Fulk Melissa Owen City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION - 6:30 P.M. With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Terrell at 630 p in on Thursday, September 18, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Ooen Council Discussion (Agenda Item II) It was reported that the K-9 Officer is experiencing problems with the vehicle presently being used for this operation Staff indicated that this could be replaced through the vehicle replacement fund. A report from the Fire Chief indicated that there is about a two-week delay due to the recent wind damage in the estimated completion date for Fire Station N4 It is hoped that some of this time may be made up during the construction time. A letter sent to the local newspaper will also be sent to the City Manager for response. A three -party meeting is being organized with regard to the Suncreek Pro -Rata Ordinance that was on the Council's agenda at a recent meeting. Sharon Lowry with Ball Semi -Conductor indicates that ads will appear in the Dallas Morning News Plano Section on September 26 and 27 and a 30 -day posting will be placed on the site. !� ALLEN CITY COUNCIL E.y REGULAR MEETING ® SEPTEMBER 18, 1997 PAGE 2 Information was distributed regarding staffing at the Library as provided by the Library Director. Status reports of the various standing committees were distributed and feedback was requested with regard to formatting of the reports. There will be a Public Safety Fund Golf Tournament on Monday, October 20, for any interested individuals Discussion of Consent Agenda and Regular Agenda (Agenda Item III) Items Mayor Terrell began the review of the Consent Agenda and Regular Agenda items. With no discussion on the agenda, the workshop session of the Allen City Council was recessed at 6:45 p.m, on Thursday, September 18, 1997 Executive Session (Agenda Item M In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section 551.072, Personnel, Section 551.074, Staff Presentations, Section 551075, the Allen City Council convened into Executive Session at 6:50 p.m. in the Conference Room of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas in order to discuss matters pertaining to. Litigation -- City of Parker vs. City of Allen Purchase of Park Property Personnel-- Board Appointments, Evaluation The Executive Session was recessed at 740 p.m. Reconvene and Consider Action on Items Discussed (Agenda Item 5) Durine Executive Session The Allen City Council reconvened into regular session at 7,43 p in. on Thursday, September 18, 1997, in the Council Chambers of the Allen Public Library MOTION: Upon a motion made by Councilmember Owen and second by Councilmember Powyszynski, the Council voted six (6) for and none (0) opposed to authorize the City Manager to pursue negotiations for park land. The motion carried. REGULAR SESSION - 7:45 P.M. E With a quorum of the Councilmembers present, the regular session of the Allen City Council was reconvened by Mayor Terrell at 7'45 p.m. on Thursday, September 18, 1997, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. E W ��nnnt ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 I VtH xd CONSENT AGENDA (Agenda Item VI) MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councdmember Fulk, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve Minutes of the September 4, 1997, Regular Meeting B. Approve Minutes of the September 6, 1997, Joint Workshop of the Allen City Council and the Planning and Zoning Commission. C Approve Minutes of the September 8, 1997, Joint Meeting of the Allen City Council, Allen Community Development Corporation and the Parks and Recreation Board. D Approve a Resolution Designating the Allen American as the Official Newspaper for the City of Allen during the 1997-98 Fiscal Year. Resolution No. 1529-9-97(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Designating the Allen American the Official Newspaper of the City of Allen, Collin County, Texas for FY 1997-1998. E. Approve a Resolution Approving Certification of Anticipated Tax Collection Rate for the City of Allen, Collin County, Texas, for the 1997-98 Taxable Year Resolution No. 1530-9-97(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving Certification of Anticipated Tax Collection Rate for the City of Allen, Collin County, Texas, for the 1997-98 Taxable Year. F Approve the Certification of Debt Service Payments and Fund Balances as of September 30, 1997 G. Approve the Certification of Excess Debt Service Collections for the Taxable year 1997-98. H Approve a Resolution Accepting the 1997 Appraisal Roll as Approved by the Collin County Appraisal Review Board. Resolution No. 1531-9-97(R): A Resolution of the City Council of the City of Allen, Collin County, Texas Approving the 1997 Appraisal Roll as Approved by the Collin County Appraisal Review Board. 1. Approve a Resolution Authorizing the Removal of Delinquent Taxes from the Tax Rolls on Real Property that has been Delinquent for more than 20 Years and on Personal Property that has been Delinquent for more than 10 Years. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 PAGE 4 Resolution No. 1532-9-97(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the Removal of Delinquent Taxes from the Tax Rolls on Real Property that has been Delinquent for More Than 20 Years and on Personal Property that has been Delinquent for More Than 10 Years as Required by Senate Bill 772. Set October 16, 1997, as Public Hearing Date on a Request to Amend Planned Development No. 55 to Include an Additional 12.8898 Acres in Tract 4 and to Incorporate the Existing 0.65 Acres of Tract 5 into Tract 4 11 K Approve Bills Associated with the Capital Improvement Program, 1. Rey -Bach, Inc. (Station #4) $124,755.00 For: Construction Funding Source. 1996 Bonds Period: July 21 - August 30, 1997 2 Trinity Engineering Testing Corp (Allen Station Park) $1,030.00 For: Density Studies Funding Source. 1996 Park Bonds Period: thru August 29, 1997 3. Alpha Testing, Inc. (Allen Station Park) $623.50 For: Allen Station Park Concrete Testing Funding Source. 1996 Park Bonds Period: thru August 15, 1997 4 H. L. Zumwalt Construction (Allen Station Park) $368,852.70 For: Allen Station Park Construction Funding Source: 1996 Park Bonds Period thin August 29, 1997 5 Clark Condon Associates (Allen Station Park) $4,395.17 For: Allen Station Park Basic Services Funding Source: 1996 Park Bonds Period: thru August 31, 1997 6. David C. Baldwin, Inc. (Neighborhood Park Renovations) $3,653.95 For Park & Playground Planning Services Funding Source: 1996 Park Bonds Period: thin September 2, 1997 11 L 0 ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 PAGE 5 7 Huia-Zollars (Cedar Drive) $2,54896 For, Design Phase Funding Period: 1996 Park Bonds (Interest Earned) Periodthm August 31, 1997 8. Black & Veatch (Ground Storage Tank at Stacy Road) $4,250.00 For: Engineering Costs for Project Funding Period: Water Impact Fees Period: thru August 22, 1997 9 Advance Tank & Construction (Ground Storage Tank at Stacy Road) $103,443 60 For: Payment N6 Funding Period: Water Impact Fees Period thru August 31, 1997 10. J. C. Evans Construction (24" Water Line on Custer Road/ Ridgeview to FM 2170) For: Water Line Construction Estimate #4 Funding Period: 1992 Water/Sewer Bonds Period: thm July 29, 1997 The motion carried. End of Consent Aeenda Council Committee Reports Finance/Administration: • Compensation -Classification Study • Board Interviews Development Services: • Water and Sewer Pro -Rata Ordinance on Suncreek • Development and Infrastructure Projects Services: • Update on Fire Station #4 • Update on New Communication System/Allen and Frisco • Update on Neighborhood Parks $32,096 30 (Agenda Item VII) A I ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 PAGE 6 Mayor's Committee: • Current Council Agenda • Peerless Groundbreaking • NTMWD Petition • Pro -Rata for Suncreek Ordinance Citizen's Continents (Agenda Item VIII) Mr. Rick Elder, 402 Stone Creek Drive, Allen, Texas, provided an informational guide for the planning of Allen's soccer future. He is beginning a task force to deal with future issues and will be returning to Council at a later date to discuss planning needs of soccer for our youth. Consider all Matters Incident and Related to the (Agenda Item IX) Canvassing of Returns and Approve a Resolution Declaring the Results of the special Bond Election for City Hall Facilities Held on September 13, 1997 City Secretary Judy Morrison provided a canvass of the September 13, 1997, Special Bond Election for City Hall Facilities. Bond Election Results Early Voting. 601 For 365 Against Total Election Results: 984 For 539 Against Total Voters: 1.523 Election Day: 383 For 174 Against She also reviewed recent voting history and registered voters by precinct for the City of Allen. Resolution No. 1533-9-97(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Canvassing the Returns and Declaring the Results of the Bond Election held September 13, 1997. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 PAGE 7 MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Owen, the Council voted six (6) for and none (0) opposed to approve Resolution No. 1533-9-97(R) as previously captioned. The motion carried. Council thanked the Citizens, Proudly, for City Hall Committee for an excellent campaign and all their hard work. The real winners in this election are the citizens of Allen. The City Council was also congratulated for a job well done in bringing this issue forward before the citizens. Public Hearing to Establish Community Facilities (Agenda Item X) Uses for a 3.913 -Acre Tract of Land Located West of the Southwest Corner of McDermott Drive and Suncreek Drive as Requested by the Suncreek United Methodist Church Community Development Director Bill Petty indicated the subject property is a 3.913 acre parcel that is located south of McDermott Drive and west of Suncreek Drive. This request is to increase the size of the Community Facilities tract from 10,3± acres to 14.3± acres to permit various site and building improvements that will facilitate the use of the property for a church. This zoning will allow for a land exchange that will provide the church a more rectangular tract and will, in turn, enhance the access for the lames property to Suncreek Drive. Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the request to do so at this time With no one speaking either for or against the request, Mayor Terrell closed the public hearing MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Fulk, the Council voted six (6) for and none (0) opposed to confirm the Planning and Zoning Commission's recommendation to change the zoning from Agriculture -Open Space to Community Facilities on 3.913 acres of land for the First United Methodist Church. The motion carried Approve the Following Items Related to Fiscal Year (Agenda Item XI) 1997-98 Budeet The City Manager reviewed the budget process for the City of Allen which begins in April and culminates in the action by the City Council to adopt the budget and set the tax rate in September. This budget represents a decrease for the fifth straight year in the tax rate which comes to an approximate 24% reduction We have an increase in services in this year's budget to include Fire Station #4, five police officers and an annual control officer, and additional personnel in various departments It does not allow any new debt service but we will be able to consider selling bonds in March 1998 There have been increases proposed in fees for the parks and library functions. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 PAGE Finance Director Linda Vaughan presented and reviewed budget changes in response to Council discussions. A Adopt an Ordinance Setting the Appropriations. Ordinance No. 1534-9-97: An Ordinance of the City of Allen, Collin County, Texas, Amending the Appropriations for the 1996-97 Fiscal Year Budget and Approving and Adopting the Budget and Setting Appropriations for the Fiscal Year Beginning October 1, 1997, and Terminating September 30, 1998; and Providing for an Effective Date. MOTION: Upon a motion made by Councilmember Powyszynski and a second by Mayor Pro Tem Kerr, the Council voted six (6) for and none (0) opposed to approve Ordinance No. 1534-9-97 as previously captioned. The motion carried. B. Adopt an Ordinance Setting the Tax Rate Ordinance No. 1535-9-97: An Ordinance of the City of Allen, Collin County, Texas, Setting, Fixing, and Adopting the Tax Rate for the City of Allen, Texas, for the Fiscal Year Beginning October 1, 1997, and Ending September 30, 1998; and Providing an Effective Date for this Ordinance. MOTION: Upon a motion made by Councilmember Folk and a second by Councilmember Owen, the Council voted six (6) for and none (0) opposed to approve Ordinance No. 1535-9-97 as previously captioned. The motion carried. Staff was commended on the budget process and presentations this year. Other Business (Agenda Item XII) A. Calendar September 21 4:00 p.m. - 8:00 p.m. Employee Picnic September 25 6:00 p in - 7 30 p.m. Joint Workshop - Council/P&Z October 14 Public Library 30th Anniversary October 27 Joint AISD/Council Meeting October 29 - 31 TML November 15 Texas Recycle Day December 3 Board Appreciation Dinner B. Items of Interest No items of interested were discussed. I A A ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 PAGE 9 Executive Session (Agenda Item IV) In accordance with The Texas Local Government Code, Legal, Section 551 071, Property, Section 551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 8:40 p.m. in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas in order to continue discussing matters pertaining to: Litigation -- City of Parker vs. City of Allen Purchase of Park Property Personnel -- Board Appointments, Evaluation The Executive Session was adjourned at 9:55 p.m. Reconvene and Consider Action on Items Discussed During Executive Session (Agenda Item Xm The Allen City Council reconvened into regular session at 9:57 p.m. on Thursday, September 18, 1997, in the Council Chambers of the Allen Public Library Consider Appointments to Boards and Commission (Agenda Item XIII) The Boards and Commission Interview Committee placed the following names as a slate of nominations for the specific places on the following boards Board of Adiustment Exultation Date Place No. 1 - Galen Clay September 30, 1999 Place No. 3 - Bill Roberge September 30, 1999 Place No. 5 - Jeff Cocking September 30, 1999 Alternate Place No. 1 - Randel West September 30, 1999 Alternate Place No. 2 - William Kapka September 30, 1998 Cable TV & Telecommunications Advisory Committee Expiration Date Place No. I - Douglas Dreggors September 30, 1999 Place No 2 - Carl M. Johnson September 30, 1998 Place No. 3 - Donald Wing September 30, 1998 Place No. 5 - Gerald "Ty" Westfall III September 30, 1999 Place No. 7 - Sherry Bennett September 30, 1999 I A ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 Allen Community Develonment Comoration Place No. 1 - Bob Morris Place No 3 - Robin Sedlacek Place No. 5 - Jason Collier Place No. 7 - Lonnie Thomas Allen Economic Development Comoration Place No. 1 - Doug Gallagher Place No. 2 - Chuck Williams Allen Library Board Place No. 1 - Donna Various Place No. 3 - Mary Vad-Grube Place No. 5 - John C Ross, Jr Place No. 7 - Joe Defenderfer Parks and Recreation Board Place No. 1 - Place No. 3 - Place No. 5 - Place No. 7 - Plannine and Zonine Commission Place No 1 - Place No. 3 - Place No. 5 - Place No 7 - Sien Control Board Place No 1 Place No. 2 Place No 3 Place No. 5 Dan Turner Laurelle E. Zamparelli Michael H. Rippe Sheryl "Cheri" Jones Susan Bartlemay Jeff McGregor Paul Penny Jeffery Kelley David Leonard Kenneth Harvey Daniel "Scott" Neice Barton Black Exniranon Date September 30, 1999 September 30, 1999 September 30, 1999 September 30, 1999 Expiration Date September 30, 2000 September 30, 2000 Expiration Date September 30, 1999 September 30, 1999 September 30, 1999 September 30, 1999 Excitation Date September 30, 1999 September 30, 1999 September 30, 1999 September 30, 1999 Excitation Date September 30, 1999 September 30, 1999 September 30, 1999 September 30, 1999 Expiration Date September 30, 1999 September 30, 1998 September 30, 1999 September 30, 1999 PAGE 10 ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 18, 1997 PAGE 11 MOTION: Upon a motion made by Councilmember Thomas and a second by Councilmember Powyszynski, the Council voted six (6) for and none (0) opposed that nominations cease and that the slate of individuals previously nominated be appointed by acclamation to the designated places on the Board of Adjustment, Cable TV & Telecommunications Advisory Committee, Allen Community Development Corporation Board, Allen Economic Development Corporation Board, Library Board, Parks and Recreation Board, Planning & Zoning Commission, and Sign Control Board respectively The motion carried. (Agenda Item XM MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Fulk, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10:03 p.m. on Thursday, September 18, 1997 The motion carried. These minutes approved on the 2nd day of October , 1997 APPROVED: Stephen Terrell, MAYOR ATTEST: J y Mo n, CMC, CITY SECRETARY A