Min - City Council - 1997 - 10/16 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997
Present:
Stephen Terrell, Mayor
Councilmembers•
David Kerr, Mayor Pro Tem
Lonnie Thomas
Doug Gallagher
Dave Powyszynski
Kenneth Fulk
Melissa Owen
City Stag:
Jon McCarty, City Manager (absent)
Michael Stanger, Assistant City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:25 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Terrell at 6.25 p.m. on Thursday, October 16, 1997, in the Council
Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Oven Council Discussion (Agenda Item II)
It was announced that the Compost Facility Grand Opening took place this past week and was well
attended
The Allen Police Department has made several arrests during the last few weeks that were substantial.
Two vehicle stops provided drug confiscations due to the K-9 unit Several other major deals were broken up
in Allen. The Police Department provided video for Council to view
Information was distributed and is being reviewed by the Council in anticipation of a joint meeting with
regard to a natatorium.
The Police Chief selection process is nearing completion. The City Manager has requested Council to
meet socially with the finalist; however, Council questioned the input requested by the City Manager of the
social occasion since Council would not have reviewed the applicants' qualifications
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ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997
PAGE 2
In response to a memo from a recent Twin Creeks Homeowner's Association meeting, responses were
developed by Staff and reviewed by Council.
Discussion of Consent Agenda and Regular Agenda
Items
There was no discussion on the Consent Agenda and Regular Agenda items.
(Agenda Item II1)
The workshop session of the Allen City Council was recessed at 7'00 p m, on Thursday,
October 16, 1997
Executive Session
(Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened
into Executive Session at 7:05 p.m. in the Conference Room of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas, in order to discuss matters pertaining to:
Personnel, Board Appointments
Pending Litigation
Purchase of Park Property
The Executive Session was recessed at 7 38 p.m.
REGULAR SESSION - 7:45 P.M.
With a quorum of the Councihnembers present, the regular session of the Allen City Council was
convened by Mayor Terrell at 7 45 p.m. on Thursday, October 16, 1997, in the Council Chambers of the Allen
Public Library, Two Allen Civic Plaza, Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
Councdmember Gallagher requested that the following item be pulled from the Consent Agenda:
E Approve a Resolution Consenting to Acquisition, Construction and Equipping of a Health Care
Facility in Allen.
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Fulk, the
Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on
the Consent Agenda as recommended and as follows:
EA. Approve Minutes of the October 2, 1997, Regular Meeting.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997 PAGE 3
B. Approve Bids and Authorize Contract for Rtdgemont Drainage Improvements DR -04
Council authorized the City Manager to enter into a contract with Dowager Construction for
the construction of the Ridgemont Storm Sewer Project DR -04 in the amount of $82,565. A
budget for the project includes $5,000 for engineering, $5,435 for contingency for a total
budget of $93,000.
Authorize Contract and Approve Budget for the Testing of Materials on the McDermott West
Project.
Council authorized the City Manager to enter into a contract with Trinity Engineering Testing
Corporation for the testing of materials on the McDermott West Project in the amount of
$80,000. A budget for the project includes:
Item
Budget
Road
$10,148,724.03
Engineering
$787,50000
Sidewalks
$410,425.00
Landscaping
$179,221.90
Right -of -Way
$100,000.00
Street Lights
$278,000.00
Relocate Utilities
$400,000.00
Materials Testing
$80,000.00
Contingency
$316,129.07
TOTAL
$12,700,000.00
D. Approve a Resolution Commemorating the 80th Anniversary of the Texas Department of
Transportation (TxDOT).
Resolution No. 1542-10-97(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Celebrating the 80 Years of Service for the Texas Highway
Department of Transportation.
Approve Bills Associated with the Capital Improvement Program.
McKinney Office Supply (FM 2170/US75 to Custer Road) $82.36
For: Purchase of Desk Mats for Construction Trader
Funding Source: Facility Agreement Watters Crossing
Period October 10, 1997
2. Rey Bach, Inc. (Station N4) $89,581.00
For: Construction
Funding Source: 1996 Bonds
Period: thin September 30, 1997
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997
PAGE 4
3.
Ron Hobbs, Architect (Station #4)
$2,652.21
For Architectural Services
Funding Source: 1996 Bonds
Period: thin September 24, 1997
4
Payless Cashways, Inc (Station #4)
$321 18
For: Equipment
Funding Source: 1996 Bonds
Period: September 26, 1997
5.
Texoma Fire Equipment (Station #4)
$40100
For Equipment
Funding Source: 1996 Bonds
Period: September 26, 1997
6.
Texas Contractors Supply Co. (Station #4)
$31949
For: Equipment
Funding Source: 1996 Bonds
1
7
Period: September 26, 1997
Motorola (Station #4)
$4,500 00
For: Furniture
Funding Source: 1996 Bonds
Period: September 18, 1997
8.
Ron Hobbs, Architect (Station #3)
$743 94
For: Architectural
Funding Source: 1994 Bonds
Period. Services thin September 24, 1997
9
H L. Zumwalt Constinction (Allen Station Park)
$1,037,740.10
For: Allen Station Park Constinction
Funding Source: 1996 Park Bonds
Period thin September 30, 1997
10.
Mity-Lite, Inc. (Station #4)
$2,074 05
For: Furniture
Funding Source. 1996 Bonds
Period, October 6, 1997
I1.
Harte Hanks Community (FM 2170/US 75 to Custer Road)
$76.12
For: Advertising for McDermott West Project
Funding Source. Facility Agreement Watters Crossing
Period, September 10 and September 17, 1997
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997
PAGE
12. Bill Stratton (FM 2170/US 75 to Custer Road) $42.00
For New Keys for Construction Trailer at Rowlett
Funding Source: Facility Agreement Watters Crossing
Period: October 9, 1997
13. Payless Cashways, Inc. (FM 2170/US 75 to Custer Road) $471 10
For: Purchase Materials to Build Ramps and Steps at Construction Trailer
Funding Source: Facility Agreement Watters Crossing
Period: October 7, 1997
The motion carried
E. Approve a Resolution Consenting to Acquisition, Construction and Equipping of a Health Care
Facility in Allen.
This resolution does not affect the zoning that is now being reviewed by the Planning and
Zoning Commission.
Resolution No. 1543-10-97(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Consenting to Acquisition, Construction and Equipping of a Health
Care Facility and the Issuance of Bonds to Finance Such Facility.
MOTION: Upon a motion made by Councdmember Gallagher and a second by Councdmember Fulk, the
Council voted seven (7) for and none (0) opposed to approve Item E on the Consent Agenda as
previously captioned. The motion carried.
End of Consent Agenda
Council Committee Reports (Agenda Item VII)
Finance/Administration
Acknowledgment was made of Allen residents requesting support for fast pitch scholarships.
Development Services:
• Establish 1997-98 Work Program.
• Health Ordinance.
• Fee Survey
• Renaming of Federal Drive.
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ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997 PAGE 6
Services:
• Update on Fire Station #4.
• New Radio Communication System / Allen and Frisco.
• Update on Neighborhood Parks.
• Work Plan.
• 4-B Board Items do not need to be reviewed by a Standing Committee.
Mayor's Committee:
• Current Council Agenda.
• Temporary Seasonal Products.
• Municipal Messenger Schedule.
Citizen's Comments (Agenda Item VIII)
Ms. Michelle Lyman and Ms. Marcie Lyman, 5903 E. Parker Road, Parker, Texas, spoke before the
Council as members of the Leukemia Team in Training that raises money to promote leukemia research and
will be running in honor of Rachel Leach in the Honolulu Marathon. They requested support for this effort.
Tabled Item: Adopt an Ordinance Establishing (Agenda Item IX)
Maximum Rates for Cable Television Services and
Associated Equipment
MOTION: A motion was made by Councilmember Powyszynski to remove this item from the Table. The
motion died for lack of a second.
Public Hearing to Amend Planned Development No.
55 Located South of McDermott Drive and West of
Angel Drive as Requested by the Allen Central, Ltd.
(Agenda Item X)
Community Development Director Bill Petty indicated the subject property is a 13.6 acre tract located
on the south side of McDermott and along the west side of Angel Drive. Originally, the property east of Angel
Drive was zoned Planned Development No. 8 for General Business Uses, and the land between Angel and
Watters was zoned Planned Development No. 26 for Commercial Uses. In 1994, a 135 acre tract which
contained portions of Planned Development No 8 and Planned Development No. 26 were rezoned which
established Planned Development No. 55. However, at this time, the subject 13.6 acres were not under the
same ownership and therefore not zoned as a part of Planned Development No. 55 These tracts have since
been acquired by the proponent The proponent is also in the process of requesting City Council's approval for
the abandonment of Angel Drive. The City's Traffic Consultant reviewed this request and is in agreement with
the traffic management standards as being offered by the proponent.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so at this time
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997
PAGE 7
Mr. Dave Dennison, 8100 Lomo Alto, Dallas, Texas, indicated the display would be allowed for
Florist or garden item in Tract 4 only
With no one else speaking for or against the request, Mayor Terrell closed the public hearing.
MOTION: Upon a motion made by Councilmember Fulk and a second Councilmember Owen, by the
Council voted seven (7) for and none (0) opposed to confirm the Planning and Zoning
Commission recommendation to approve the request by Allen Central, Ltd., to amend Planned
Development No. 55. The motion carried.
Consider Abandonment of Angel Drive South of (Agenda Item XI)
McDermott Drive
Community Development Director Bill Petty indicated that Angel Drive right-of-way be abandoned in
order to support the development of a major retail center This right-of-way will become a private drive to the
proposed retail center. All utilities will be retained within easements.
Ordinance No. 1544-10-97: An Ordinance of the City
of Allen, Collin County, Texas, Abandoning An
Right, Title and Interest in and to Angel Drive, Being
a 2.2351 Acre Tract of Land Situated in the
Catherine Parsons Survey, Abstract No. 711 and in
the Michael See Survey, Abstract No. 543 and in the
William Perrin Survey, Abstract No. 708 in the City
of Allen, Collin County, Being Bounded on the North
by McDermott Drive; Providing for the Conveyance
Thereof to the Abutting Property Owners;
Quitclaiming AB Right, Title and Interest of the City
of Allen in such Rightof-Way to Abutting Property
Owners; Authorizing the City Manager to Execute
any Documents Deemed Necessary; Providing for a
Severability Clause; and Providing for an Effective
Date.
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember
Powyszymki, the Council voted seven (7) for and none (0) opposed to approve Ordinance No.
1545-10-97 as previously captioned in accordance with City staffs recommendation. The
motion carried.
Other Business (Agenda Item Its
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ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997
A. Calendar
PAGE
Council was reminded of the Texas Municipal League Conference. A packet of information
was distributed to them this evening.
The Regular Session was recessed at 855 p.m.
Executive Session (Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations. Section 551.075, the Allen City Council reconvened
into Executive Session at 9:00 p.m. in the Council Chambers of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas, in order to continue discussing matters pertaming to
The Executive Session was adjourned at 9:30 p in.
October 19 Reception honoring Dr. Erwin as 2'00 - 4:00 Anderson Elementary
Texas Superintendent of the Year
October 24 Allen High School 2000 1200
Groundbreaking Ceremonies
October 25 Hollywood Hoe-down (ACO) 6.30
October 27 Joint AISD / Council Meeting 600
October 29-31 TML Conference
November 15 Texas Recycles Day / Trash Off / 7:00 - 2'00 Ford Park
EarthFest
B. Telecommunications License Agreements
Assistant City Manager Michael Stanger provided information regarding new
telecommunications agreements: those that lease from current company and those that build
their own lines. He also discussed franchise fees
C. Municipal Messenger
City Secretary Judy Morrison reviewed the Municipal Messenger schedule and requested
additional articles from the Council if they are interested in providing one.
D Items of Interest
Council was reminded of the Texas Municipal League Conference. A packet of information
was distributed to them this evening.
The Regular Session was recessed at 855 p.m.
Executive Session (Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations. Section 551.075, the Allen City Council reconvened
into Executive Session at 9:00 p.m. in the Council Chambers of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas, in order to continue discussing matters pertaming to
The Executive Session was adjourned at 9:30 p in.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 16, 1997
PAGE 9
Reconvene and Consider Action on Items Discussed (Agenda Item V)
During Executive Session
MOTION: Upon a motion made by Councilmember Owen and second by Councilmember Powyszynski,
the Council voted seven (7) for and none (0) opposed to direct Staff to investigate the purchase
of property and identify a source of funding and report back at the next Council meeting with
regard to this item. The motion carried.
(Agenda Item XIII)
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszynski,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the
Allen City Council at 9.35 p.m. on Thursday, October 16, 1997 The motion carried.
These minutes approved on the 6th day of November, 1997
ATTEST:
���t-ems
Ju Morn, CMC, CITY SECRETARY
A,
APPROVED:
Stephen Terrell, MAYOR