Min - City Council - 1998 - 02/05 - RegularALLEN CITY COUNCIL
S REGULAR MEETING
FEBRUARY 5, 1998
Present
Stephen Terrell, Mayor
Councilmembers:
David Kerr, Mayor Pro Tem
Lonnie Thomas
Doug Gallagher
Dave Powyszynski
Kenneth Folk
Melissa Owen
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:15 P.M.
With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Terrell at 6.15 p.m. on Thursday. February 5, 1998, in the Council
Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Staff or Proponent Presentations (Agenda Item Iq
A. Future Agenda Items
Commissioner Joe Jaynes distributed information relating to various road projects in Collin County
Council will be receiving information at a future date regarding a thoroughfare summit to be held
on April 9th, 8:30 a.m. to 1.30 p.m.
• Allen Arts Alliance
Lori Fairchild presented information to the Council on the Allen Arts Alliance. She
reviewed the mission statement and the need for this Board in the community It is felt that
timing is critical to the success of this Board and it is hoped that an event will be organized
to promote the idea of an Arts Alliance prior to the class disbanding in May It is felt that
this Board would contribute to the economic well being of the community If additional
information is needed, the class will be happy to provide it to the Council. Councilmembers
Thomas and Folk will be working with Leadership Allen in the establishment of this new
Board since they are the Council liaisons for the Board appointment process.
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ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 5, 1998
• City Hall Calendar
PAGE
We are on schedule to open City Hall the first day of the new millenium with action by the
Council this evening.
B. Current Agenda Issues
The item regarding Policy Governance Workshop Item VI will be removed from the Consent
Agenda to establish a date for the Workshop.
C Items of Interest
• Sex Offender Notification
Chief Rushing reviewed items dealing with sex offender registrations. There are several
different types of registrations that the police department deals with. He also discussed the
notifications to the public and to the schools. This item has been reviewed with various
homeowners groups and with school district personnel.
• Suggested Amendment to Animal Control Ordinance (Barking Dogs)
It was the recommendation of staff that council not take any action to adjust or amend the
current City of Allen Annual Control Ordinance due to recent discussions on that item.
Council Discussions
station.
(Agenda Item II1)
Fire Station No. 4 will be completed March 1, 1998 The quality looks very fine in this new fire
The position for narcotics officer is now being considered and should be ready to work in
approximately one month.
Executive Session
(Agenda Item M
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened
into Executive Session at 7:10 p.m. in the Conference Room of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas, in order to discuss matters pertaining to:
• Litigation - Parker Lawsuit
• Personnel - Employee Evaluations
The Executive Session was recessed at 7'30 p.m.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 5, 1998
REGULAR MEETING - 7:35 P.M.
PAGE 3
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
convened by Mayor Terrell at 7.41 p.m. on Thursday, February 5, 1998, in the Council Chambers of the Allen
Public Library, Two Allen Civic Plaza, Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
Councilmember Fulk requested that the following item be pulled from the Consent Agenda:
N. Set March 26 and March 27, 1998, as the Dates for the Special Called Meeting for the Purpose
of a Policy Governance Workshop.
MOTION: Upon a motion made by Councilmember Gallagher and a second by Mayor Pro Tem Kerr, the
Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on
the Consent Agenda as recommended and as follows.
A. Approve Minutes of the January 15, 1998, Regular Meeting.
B Approve Minutes of the January 24, 1998, Special Called Meeting to Receive Presentations
from Architects for the City Hall Facility
C. Approve Items Related to the May 2, 1998, City Council Election
1. Approve a Resolution Ordering the May 2, 1998, City Council Election.
Resolution No. 1570.2-98(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Ordering a Joint Election to be Held on May 2, 1998, for the
Purpose of Electing the Mayor and Three (3) Members, (Place Nos. 2, 4, and 6)9 to the
City Council to Hold Office for a Period of Two Years; Designating Location of
Polling Place; Ordering Notices of Election to be Given as Prescribed by Law in
Connection with Such Election.
2. Approve a Resolution Authorizing the Mayor to sign a Joint Election Agreement with the
Allen Independent School District (AISD) and the Collin County Commi mty College
(CCCC) and to Enter into a Contract with the Elections Administrator of Collin County to
Provide Joint Election Services
Resolution No. 1571-2-98(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, Authorizing the Mayor of the City of Allen to Sign a Joint
Election Agreement with the Allen Independent School District and Collin County
Community College and to Execute a Contract with the Elections Administrator,
Collin County, Texas, Pursuant to the Authority of Section 31 Subchapter D of the
Texas Election Code to Provide Election Services in Regard to the Coordination,
Supervision, and Running of the May 2, 1998, Joint General Election with the Allen
Independent School District and Collin County Community College.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 5, 1998
PAGE 4
Ordinance No. 1575-2-98: An Ordinance of the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning Ordinance No. 1425-5-%, as Previously Amended, by
Repealing Ordinance No. 801.8-87, so as to Remove the Specific Use Permit for a
Resmurmt/Private Club on Property Located at 107B N. Greenville Avenue, in the
Cottonwood Creek Shopping Center Addition, City of Allen, Coffin County, Texas;
Providing for a Penalty of Fine Not to Exceed the Sam of Two Thousand Dollars ($2,000.00)
for Each Offense; Providing for a Severability Clause; and Providing for the Effective Date
of Said Ordinance.
3. Set Thursday, May 7, 1998, as the Official Canvass Date
D Approve a Resolution Authorizing the Records Management Officer to File a Written
Declaration Adopting the Minimum Requirements on Records Retention by the Texas State
Library and Archives Commission
Resolution No. 1573-2-98: A Resolution of the City Council of the City Of Allen, Coffin
County, Authorizing the Records Management Officer for the City of Allen to Adopt the
Minimum Requirements Established on Records Retention Schedules as Issued by the Texas
State Library and Archives Commission and Declare Compliance with the Records
Scheduling Requirement of the Local Government Records Act Of 1989 in Accordance with
§ 203.041(A)(2), Texas Local Government Code.
E. Adopt an Ordinance Confirming Action of City Council on January 15, 1998, to Amend Use
Regulations on a 2.73 -Acre Tract being a Portion of Tract 6, Planned Development No. 55, to
Reduce the Front Building Line from 100 Feet on Property Located West of Central
Expressway South and North of Allen Central Drive.
Ordinance No. 1574-2-98: An Ordinance of the City of Allen, Coffin County, Texas,
Amending Comprehensive Zoning Ordinance No. 1425-5-%, as Previously Amended, so as
to Amend the Area and Use Regulations to Reduce From 100 Feet the Front Building Line
Requirement to 100 Feet Beginning at the North End and Ending at 50 Feet at the Southern
End, as Delineated on Exhibit "F," on 2.73 Acres of Land Located in the William Perrin
Survey, Abstract No. 708, Being the Southern Portion of Lot 1, Block A of Allen Central, a
Replat of and Addition to Central McDermott Place as Recorded in Number 95-0118283 of
Collin County Plat Records, and Further Being a Portion of Tract 6 of Planned
Development No. 55, City of Allen, Coffin County, Texas; Providing for Exhibit "F" Tract
Map; Providing for a Penalty of Fine Not to Exceed the Sum of Two Thousand Dollars
($2,000.00) for Each Offense; Providing for a Severability Clause; and Providing for the
Effective Date of Said Ordinance.
F Adopt an Ordinance Confirming Action of City Council on January 15, 1998, to Remove the
Existing Specific Use Permit (SUP) for a Restaurant/Private Club at 1078 N Greenville
Avenue, formerly the Pizza Shack, as Requested by the City of Allen.
Ordinance No. 1575-2-98: An Ordinance of the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning Ordinance No. 1425-5-%, as Previously Amended, by
Repealing Ordinance No. 801.8-87, so as to Remove the Specific Use Permit for a
Resmurmt/Private Club on Property Located at 107B N. Greenville Avenue, in the
Cottonwood Creek Shopping Center Addition, City of Allen, Coffin County, Texas;
Providing for a Penalty of Fine Not to Exceed the Sam of Two Thousand Dollars ($2,000.00)
for Each Offense; Providing for a Severability Clause; and Providing for the Effective Date
of Said Ordinance.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 5, 1998 PAGE 5
G Adopt an Ordinance Confirming Action of City Council on January 15, 1998, to Remove the
Existing Specific Use Permit (SUP) for a Restaurant/Private Club at 1201 E. Main Street, Suite
200, in the Allen Heights Shopping Center Addition, as Requested by the City of Allen.
Ordinance No. 1576-2-98: An Ordinance of the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning Ordinance No. 1425-5-%, as Previously Amended, by
Repealing Ordinance No. 1410.4-%, so as to Remove the Specific Use Permit for a
Restaurant/Private Club on Property Located at 1201 E. Main Street, Suite 200, in the Allen
Heights Shopping Center Addition, City of Allen, Collin County, Texas; Providing for a
Penalty of Fine Not to Exceed the Sum of Two Thousand Dollars ($2,000.00) for Each
Offense; Providing for a Severability Clause; and Providing for the Effective Date of Said
Ordinance.
H.
Adopt an Ordinance Setting Rates for Texas Utilities Electric Company (TU Electric).
Ordinance No. 1577-2-98: An Ordinance of the City of Allen, Collin County, Texas,
Approving Reta6 Base Rate Reductions for Texas Utilities Electric Company, Providing
Conditions Under Which the Rate Schedules and Service Regulations of Texas Utilities
Electric Company may be Changed, Modified, Amended or Withdrawn, Finding and
Determining that the Meeting at Which this Ordinance is Passed is Open to the Public as
Required by Law; and Providing for an Effective Date.
I.
Approve a Project by the Allen Community Development Corporation (Allen CDC) to
Contribute Funds from the 4B Sales and Use Tax Proceeds for the 1998 Allen USA
Celebration.
Council authorized the use of $20,000 for the 1998 Allen USA Celebration.
J.
Approve a Project by the Allen Community Development Corporation (Allen CDC) to
Contribute Funds from the 4B Sales and Use Tax Proceeds to Construct Sidewalks along
Collector Streets in the City of Allen.
Council approved the use of up to $220,000 in 4B sales tax proceeds to construct new
sidewalks along collector streets m the City of Allen.
K.
Approve Budget Increase for Ridgemont Storm Drainage Project
Council authorized the City Manager to approve the change order and approved the budget
increase of $846.00 for a total Storm Sewer budget in the amount of $93,846.
L.
Amend Service Standing Committee Work Program to Include Park Dedication Fee Review
M.
Set February 19, 1998 as the Public Hearing Date on a Request for the Creation of
Reinvestment Zone 1117
N
Investment Report.
ALLEN CITY COUNCIL
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FEBRUARY 5, 1998
PAGE 6
O. Approve Bills Associated with the Capital Improvement Program.
1
AEC One Stop Group, Inc. (CD-Rom Music)
$2,857.00
For: Assorted CDs
Funding Source: CDC Operating Funds
Period: January 6, 1998
2.
Saber Development Corporation (Drainage Improvement Allenwood Area)
$18,589.00
For: Allenwood Keith Drive Project
Funding Source: 1996 Street/Drainage Bonds
Period: Services thin December 25, 1997
3.
Alpha Testing, Inc. (Bethany Drive/US 75 to BelAir)
$112.00
For: Testing
Funding Source 1992 Street Bonds
Period: December 31, 1997
4.
L.A. Sears Construction, Inc. (Bethany Drive/US 75 to BelAir)
$16,650.22
For: Construction
�+
Funding Source* 1992 Street Bonds
Period: January 31, 1998
5.
H. B. Zackry Company (FM 2170/US 75 to Custer Road)
$303,343.04
For: Work on McDermott West
Funding Source: 1996 Street Bonds
Period: January, 1998
6.
All-Tex Paving, Inc (Asphalt Overlay, Total Reconstruction)
$15,748 34
For: Retainage
Funding Source: 1994 Bond Funds
Period: January 31, 1998
7
Alpha Testing, Inc. (ASPI-Cedar Drivel
$580 00
For: Testing Services
Fundmg Source: CDC, 1997 Bonds
Period: thin December 31, 1997
8.
Alpha Testing, Inc. (ASPI-Cedar Drive)
$1,072.75
For: Testing Services
Funding Source: CDC, 1997 Bonds
Period thin December 15, 1997
9
Alpha Testing, Inc. (ASPI-Cedar Drive)
$1,216.00
LFor:
Testing Services
Funding Source: CDC, 1997 Bonds
Period: thru September 30, 1997
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10 Trinity Engineering Testing Corp. (ASPI-Cedar Drive) $668.00
For. Testing Services
Funding Source: CDC, 1997 Bonds
Period: November 26, 1997
11.
Trinity Engineering Testing Corp. (ASPI-Cedar Drive)
$394.00
For Testing Services
Funding Source: CDC, 1997 Bonds
Period: December 31, 1997
12.
Black & Veatch (Ground Storage Tank at Stacy Road)
$1,300.00
For: Engineering Costs for Project
Funding Source: Water Impact Fees
Period: thin December 26, 1997
13.
Moss Construction Co., Inc. (24" Water line from Exchange to Main)
$123,281.46
For: 24" Water Main along SH 5 and Jupiter
Funding Source: 1995 Water Bonds
Period: Services thru January 23, 1998
14
Centerline Supply, Inc. (FM 2170/US 75 to Custer Road)
$25740
For Speed Limit Signs
Funding Source: Watters Crossing Facilities Agreement
Period: December 10, 1997
15.
Alpha Testing, Inc. (Bethany Drive/US 75 to BelAir)
$615.50
For: Testing
Funding Source: 1992 Street Bonds
Period: June 30, 1997
16.
Alpha Testing, Inc. (Bethany Drive/US 75 to BelAir)
$461.50
For Testing
Funding Source: 1992 Street Bonds
Period, September 15, 1997
17
Del Max Restaurant Supply, Inc. (Station #4)
$1,088.10
For: Furniture
Funding Source: 1996 Bonds
Period. January 29, 1998
18.
Huitt-Zollars (Cedar Drive)
$694.49
For: Design Phase
Funding Source: 1996 Park Bonds
Period: thin December 27, 1997
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ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 5, 1998 PAGE 8
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Clark Condon Associates (Allen Station Park)
$3,117.50
For: Allen Station Park Basic Services
Funding Source: 1996 Park Bonds
Period: thm December 31, 1997
20.
Corwin Engineering, Inc. (Drainage Improvements on Ridgemont)
$5,000.00
For: Ridgemont Drainage Improvements
Funding SourceDrainage Fund Balance
Period: January 26, 1998
21.
Allen True Value (Station #4)
$449.00
For: Furniture
Funding Source' 1996 Bonds
Period: January 20, 1998
22.
Allen True Value (Station #3)
$449.00
For: Furniture
Funding Source: 1994 Bonds
Period: January 20, 1998
23.
Southwest Solutions Group, Inc. (Station #4)
$2,14900
For: Furniture
Funding Source* 1996 Bonds
Period: November, 1997
The motion carried.
N. Set March 26 and March 27, 1998, as the Dates for the Special Called Meeting for the Purpose of
a Policy Governance Workshop.
MOTION: Upon a Motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszynski,
the Council voted seven (7) for and none (0) opposed to table Consent Agenda Item N and
refer it back to the Assistant City Manager for scheduling a possible Friday/Saturday workshop
in March or April. The motion carried.
End of Consent Aeenda
Council Committee Reports (Agenda Item VII)
Services:
• Update on Fire Station #4.
• Joint Radio Communication System.
• Rowlett Creek Study
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Development Services:
• No Report.
Finance/Administration:
• 1998 Bond Sale.
• Council access to computers
• Amendment to Work Program.
• Policy Governance Proposal
• Cable TV Update.
•
Utility Billing Software implementation.
• Telecommunications Licensing Agreement
Mayor's Committee:
• Current Council Agenda.
• Millennium West Kick -Off
• Texas Natural Resource Conservation Commission (TNRCC) Public Hearing in Austin.
Citizen's Comments (Agenda Item VIII)
There were no citizen's comments.
Public Hearing to Consider the Recommendation of (Agenda Item III)
the Planning and Zoning Commission to Place
Permanent Zoning of Multi -Family 18, Residential -
5(C) and Community Facilities on a 61.437 Acre
Tract Located East of Custer Road between
McDermott Drive and SH 121 as Requested by
Warren R. and Georgia Blackmon
Community Development Director Bill Petty indicated this property is a 61.59 acre tract located on the
east side of Custer Road, between SH 121 and McDermott Drive. In accordance with the planning and
engineering staffs and a review of the provisions of the Comprehensive Plan, a maximum of 200 multifamily
units would be appropriate at this location. The City has the need for sufficient land to construct three, six -
million gallon ground storage tanks and an associated pump station. The actual request includes zoning for 250
multifamily units. The purpose of this land use is to provide a buffer between the ground storage tanks and the
proposed low density single family Within this neighborhood district, retail has been designated for the
northeast corner of McDermott and Custer Road, and therefore multifamily may be an appropriate use at that
location City staff recommends approval of this request subject to the mudmum average lot size in the R-5
area be 9,000 square feet, given that the minimum lot size would be 7,500 square feet.
ALLEN CITY COUNCIL
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FEBRUARY 5, 1998 PAGE 10
Pat Atkins of Tipton Engineering reviewed the numbers needed to make this property work in this area.
The multi -family will provide for a gated community and hike and bike trail requirements. It will be a quality
development and a self-contained type of community They will use an eight-plex building plan.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so at this time
Stewart Scott, 1307 Mills Court, spoke in favor of the request since apartments make sense next to the
water facilities and its location off the street.
Randy Boys, speaking for Steve Chefranek, spoke in opposition to the request due to the extensive
number of units already zoned in the NW quadrant of town. He disagrees with clustering, overzonmg and
going against the wishes of the citizens.
Randy Boys spoke in opposition to this request.
Kevin Kerr, 1013 Ashland Court, spoke in opposition to the request. Although this may be a high
dollar apartment now, it will not be so 30 years from now
With no one else speaking either for or against the request, Mayor Terrell closed the public hearing.
The water tanks would be about 35' tall, as is the height of two-story homes. A Council survey
showed people were more willing to live next to water tanks rather than multi -family The builder felt single-
family next to multi -family was a good marriage. It was felt that the corner of Custer and McDermott will
need apartment buffering.
MOTION: Upon a motion by Councilmember Thomas and a second by Councilmember Powyszynski, the
Council voted seven (7) for and none (0) opposed to table Agenda Item IS and place this item on
the February 19 City Council agenda. The motion carried.
Adopt an Ordinance Establishing a Policy for New (Agenda Item IQ
Sidewalk Construction in Existing Subdivisions
Public Works Director George Conner indicated the Community Development Corporation (CDC)
budgeted $250.000 to be used for the construction of new sidewalks in residential subdivisions on residential
streets. Staff is requesting an 80/20 participation between the City and homeowners.
Eighty percent (80%) of the property owners must be in favor of the sidewalk construction, and will be
responsible for one -hundred percent (100%) of the shared cost. Upon receipt of shared cost the City will
schedule the sidewalk to be constructed as quickly as possible.
The smallest increment will be at least one block, one side of the block.
Ordinance No. 1578-2-98: An Ordinance of the City
of Allen, Collin County, Teams, Amending Chapter
13, "Streets and Sidewalks," of the Allen Code of
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 5, 1998 PAGE 11
Ordinances by Providing for New Sidewalk
Construction Within the City Using Homeowners'
Participation in Costs; Providing for Policies,
Procedures and Forms Relating to New Sidewalk
Construction Within the City; Providing for a
Severability Clause; and Providing for an Effective
Date.
MOTION: Upon a motion made by Councilmember Thomas and a second by Mayor Pro Tem Kerr, the
Council voted seven (7) for and none (0) opposed to approve and adopt Ordinance No. 1578-2-
98 as previously captioned in accordance with CDC recommendation. The motion carried.
Approve a Variance with Stipulations Regarding a (Agenda Item XI)
Propane Tank Installation for Residential Gas Use in
Buckingham Estates
Fire Chief Ron Gentry indicated that Ray Morris Homes, on behalf of their homebuyer, is requesting
a variance to the prohibition of the Allen Fire Code that any new propane tank installation be allowed in
residential areas.
The proposed location is on a 1.783 acre piece of land which is low density There is no natural gas
service to this subdivision. A fire protection water supply is available along Buckingham Lane.
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Owen, the
Council voted seven (7) for and none (0) opposed to approve a variance with stipulations
regarding a propane tank installation for residential gas use in Buckingham Estates. Those
stipulations include 1) plans shall be submitted for approval by the Allen Fire Department
prior to tank installation; 2) should the property ever be sub -divided, the tank shall be
removed; and 3) should natural gas service become available to the property, the owner shall
remove the tank and convert the residence to natural gas service. The motion carried.
Approve Scope of Services for Economic (Agenda Item XII)
Development/Central Business District (CBD)
Studies
Economic Development Director, David Pitstick, proposed various items for inclusion within the RFP
for a city-wide economic development and revenue study
1. Identify key retail, industrial and office development areas in Allen and identify future
development potential based upon the comprehensive plan and zoning regulations, city
thoroughfare plans, existing and proposed infrastructure development, property ownership and
related development in surrounding communities.
2. Identify and define Allen's economic development goals based upon analysis of key
development areas.
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PAGE 12
3. Propose absorption rates and timetables for development of key development areas based on
influencing factors, historic growth trends and development of comparable communities.
4 Project City sales in revenue through 2010 based on development projections and historic
information.
5 Prepare an economic impact study of relocated businesses resulting from AEDC activities
during the past five years.
6 Analyze local economic development incentive programs in relation to comparable
communities, impact on revenues and future requirements to remain competitive
7 Identify and propose alternative sources of revenue based on development schedules and other
factors.
Council questioned whether the CBD development ought to be broken out. It was felt the entire city
needed to be studied but not to assume the CBD is a viable aspect that should be split out.
After the main study is completed and CBD is not shown as a viable economic area, we may need to
do a study to see what it can be used for.
Staff, specifically the planning function, was also asked for input on the CBD.
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Kerr,
the Council voted seven (7) for and none (0) opposed to approve the scope of services for the
economic development and revenue study not to exceed $30,000 and review the result prior to
authorizing the specialized CBD study The motion carried.
Select Firm and Authorize Contract Negotiation for (Agenda Item XIII)
Design Services for City Had! Facility
The following architects were asked to do a two minute final presentation to the Council prior to
Council making a decision on selecting a firm for the City Hall facility Corgan Associates Incorporated -
Louis I Wolfe; HER Incorporated, Merle Bachman; Ron Hobbs Architect - Ron Hobbs. Each
councilmember expressed comments with regard to their choice of architect selection
Councilmember Kerr favored Ron Hobbs.
Councilmember Thomas favored Ron Hobbs and feels he has several things going for him. Hobbs
built several city halls and he understands how city halls are used; his design with the linkage to history is
positive; he has experience within the city
Councilmember Gallagher favored HDR. He questioned their in-house disciplines which may be good
or bad; he felt better with HDR and their budget figures.
Councilmember Powyszynski favored Hobbs. He felt they are experienced in city ball construction and
ALLEN CITY COUNCIL
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FEBRUARY 5, 1998 PAGE 13
was impressed with plaza thoughts; he was also impressed with the involvement of their design team.
Councilmember Fulk favored Hobbs for city hall experience. He thought they were the most attentive
to detail in their brochure. He has concerns about budget and constructability; however, both HDR and Hobbs
scored high on these. He has concerns with Hobbs' mechanical engineering choice. HDR has a great deal of
interest in the city Hobbs has a signature look whereas HDR has unique building designs.
Councilmember Owen indicated that Hobbs' buildings all look alike. HDR has a great deal of
creativity HDR's reputation is solid and has a commitment to fiscal responsibility
Mayor Terrell feels HDR would come up with a unique design. It is employee owned Hobbs'
projects have come over in budget and length of time. HDR would be on target both for budget and timing.
MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Gallagher, the
Council voted three (3) for and four (4) opposed with Mayor Pro Tem Kerr, Councihnembers
Powyszynski, Falk, and Thomas casting the negative votes, to select HDR to provide design
services for the City Hall facility and authorize the City Manager to negotiate a contract. The
motion failed.
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Fulk,
the Council voted four (4) for and three (3) opposed with Mayor Terrell, Councdmembers
Gallagher and Owen casting the negative votes, to select Ron Hobbs Architects to provide
design services for the City Hall facility and authorize the City Manager to negotiate a contract.
The motion carried.
Approve Projects to be Included in General
Obligation Bond Sale for City Hall Facility
(Agenda Item XIV)
City Manager Jon McCarty reviewed the schedule for the 1998 Bond Sale to include the following:
City Hall
$6,900,000
Acquatic Center
$1,100,000
FM 2170 U.S. 75 to Custer Road
$1,411,000
Phase I Library Expansion
$225,000
Rowlett Park Design
$50,000
Twin Creeks Restroom/Concession
$165,000
Asphalt Overlay
$149.000
SUBTOTAL
$10,000,000
Finance Director Linda Vaughan reviewed the projected debt service, projected revenues and
expenditures for 1998-99
LMOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Thomas, the
Council voted seven (7) for and none (0) opposed to approve the above -noted projects to be
included in the general obligations bond sale for the City Hall facility The Motion carried
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ALLEN CITY COUNCIL
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Other Business
A. Calendar
February l2, 1998
February 21, 1998
February 25, 1998
July 31, Aug. 1-2, 1998
B Items of Interest
PAGE 14
(Agenda Item XV)
6.00 p.m. Triad Meeting
6:00 p.m. Chamber Banquet
6:00 p.m Economic Dev Board Meeting
Budget Retreat
• Chamber of Commerce Annual Banquet - February 21, 1998
City Secretary, Judy Morrison, requested council to notify her of attendance plans The
City of Allen will have tables at the banquet.
The Regular Session was recessed at 11.19 p.m.
Executive Session
(Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council reconvened
into Executive Session at 1.15 a.m. in the Council Chambers of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas, in order to continue discussing matters pertaining to:
• Litigation - Parker Lawsuit
• Personnel - Employee Evaluations
The Executive Session was adjourned at 1.15 a.m.
Reconvene and Consider Action on Items Discussed
Dining Executive Session
(Agenda Item V)
The Allen City Council reconvened into regular session at 1.15 a.m. on Friday, February 6, 1998, in
the Council Chambers of the Allen Public Library There was no action taken on nems discussed during
Executive Session.
Adjourn
(Agenda Item XVI)
MOTION: Upon a motion made by Councilmember Kerr and a second by Councdmember Powyszymki,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the
Allen City Council at 1 15 a.m. on Friday, February 6, 1998. The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 5, 1998 PAGE 15
These minutes approved on the 19th day of February, 1998.
ATTEST:
ju(VmorMon, CMC, CITY SECRETARY
I
APPROVED:
Stephen Terrell, MAYOR