Min - City Council - 1998 - 03/05 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 5, 1998
Present:
Stephen Terrell, Mayor
Councilmembers•
David Kerr, Mayor Pro Tem
Lonnie Thomas
Doug Gallagher
Dave Powyszynski
Kenneth Fulk
Melissa Owen
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:20 P.M.
With a quorum of the Councihnembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Pro Tem Kerr at 6'20 p.m. on Thursday, March 5, 1998, in the Council
Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Staff or Proponent Presentations (Agenda Item II)
A. Future Agenda Items
• Sign Ordinance Amendments
B. Current Agenda Issues
Discussion was held regarding the following Consent Agenda Items:
G. Award Bid and Authorize Execution of a Contract for Repairs at Ford Park Pool
This is for normal upkeep of the pool.
H. Reject Bid and Authorize Rebid on Renovation and Development of Neighborhood
Parks.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 5, 1998
PAGE 2
This might be rebid by individual trades or by individual parks. The original bid was
set up for four parks and Council desires those parks be completed prior to any
additional parks
C. Items of Interest
• Agenda Format
City Manager Jon McCarty asked for comments regarding the new format used during the
Workshop Session to include staff presentations.
• City Computer System
The City is upgrading the network and email system. Council was asked to complete a
form regarding each member's computer availability
• Cable TV and Telecommunication's Advisory Committee Update
Cable TV and Telecommunications Advisory Committee Chair Donald Wing gave an
overview of the Committee's recent public hearing. Requests were made by citizens for
availability of school homework through cable and for traffic monitoring. Appreciation
was expressed to the city for allowing EAS charges to be taken off certain lines. Questions
were raised at the public hearing regarding the length of time TCI needed to complete the
system upgrade and the future of wireless communication. Council complimented the
Committee on the work it had done.
• Comprehensive Plan Update
Community Development Director Bill Petry distributed copies of the draft Comprehensive
Plan. The Joint Council/Planning and Zoning Commission Workshop will be held on
Monday, March 16, 1998.
• McDermott Median Cuts
Public Works Director George Conner discussed the median on McDermott Drive between
Century Parkway and US 75. The crepe myrtles will be removed and planted somewhere
else in the city
• Allen Station Park Update
Parks and Recreation Supervisor Tim Dentler presented an update on Allen Station Park.
April 7 is the estimated completion date on Allen Station Park Grand opening ceremonies
are set for April 18.
• SH 5 Status Meeting
Minutes were distributed of the recent meeting on SH 5. Council requested that staff work
with TCI to make sure they do not delay utility relocation.
• Exchange Parkway
The railroad crossing arm should be finished next week.
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ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 5, 1998
Council Discussions
PAGE 3
(Agenda Item HI)
Councilmember Owen indicated she had no pan in the recent letter received by Council from the Keep
Allen Beautiful Board on Sign Board issues.
A question was raised regarding lawn services companies using black plastic bags rather than
composting bags. Staff will investigate the issue.
Council requested the city challenge Collin County Community College to provide a campus in Allen.
The City Manager will arrange a meeting with necessary members to approach this issue The Mayor's
Committee will work out procedures.
The Workshop Session was recessed at 7:20 p.m.
REGULAR MEETING - 7:35 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Terrell at 7'35 p m on Thursday, March 5, 1998, in the Council Chambers of the Allen
Public Library. Two Allen Civic Plaza, Allen, Texas.
CONSENT AGENDA
(Agenda Item VI)
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember Owen, the
Council voted seven (7) for and none (0) opposed to approve and adopt all items on the
Consent Agenda as recommended and as follows:
A. Approve Minutes of the February 19, 1998, Regular Meeting.
B. Accept Resignations and Declare Vacancies in Place No. 6 on the Cable TV and
Telecommunications Advisory Committee and Place No. 1 on the Planning and Zoning
Commission.
C. Approve a Resolution Supporting the Byrd -Gramm Amendment Increasing Federal Highway
Funding.
Resolution No. 1582-3-98: A Resolution of the City Council of the City of Allen, Collin
County, Tums, Supporting the Byrd -Gramm Amendment No. 1397 to S. 1173, the
Intermodal Surface Transportation Efficiency Ad of 1997, to Provide Needed Increases in
Federal Funding for Surface Transportation.
D Adopt an Ordinance Abandoning a Drainage Easement in the Suncreek II Development, Tract
3, Phase 2A.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 5, 1998
PAGE 4
Ordinance No. 1583-3-98: An Ordinance of the City of Allen, Collin County, Texas,
Abandoning a Portion of a Drainage Easement Located on a Tract of Land Situated in the
Joseph H. Wilcox Survey, Abstract No. 1017, and Further Being a Part of Suncreek II,
Tract 3, Phase 2A, an Addition to the City of Allen, Said Easement Recorded by Separate
Instrument under Clerk's File Number 96-0104785 in the Land Records of Collin County,
Texas; Providing for Exhibits "A" and "B"; Providing for a Severability Clause; and
Providing for an Effective Date.
E. Authorize Letter of Agreement for Retention of Bond Counsel Services for the Issuance of $10
Million of General Obligation Bonds.
Council authorized the City Manager to enter into a bond counsel agreement with Ed Esquivel of
Fulbright & Jaworski, L.L.P Fees under the agreement are for $8,200 for services and
reimbursement of out-of-pocket expenses.
F Authorize Contract for Professional Services of Financial Advisor for the Sale of $10 Million
of General Obligation Bonds.
Council authorized the City Manager to enter into a contract with Dan Almon of Southwest
�.i Securities to perform professional services in the capacity of Financial Advisor for the sale of $10
Million of General Obligation Bonds. The fee for the sale of $10,000,000 of General Obligation
Bonds is $24,800 plus $2.10 per $1,000 for all over $5,000,000. Council also authorized the
City Manager to sign the letter from Southwest Securities regarding the Consent Agreement.
G. Award Bid and Authorize Execution of a Contract for Repairs at Ford Park Pool.
Council authorized the City Manager to enter into a contract with Leslie's Pool Supplies and
Service for the repair of the Ford Park Swimming Pool in the amount $37,494.
H. Reject Bid and Authorize Rebid on Renovation and Development of Neighborhood Parks.
I Set April 2, 1998, as the Public Hearing Data on a Request to Place Permanent Zoning of
Flood Plain -Planned Development on a 191.79 -Acre Tract of Land South of Bethany Drive and
North of Future Chaparral Road between Malone Road and FM 2551.
J. Set April 2, 1998, as the Public Hearing Date on a Request to Amend Planned Development
No. 46, Approximately 1.93 Acres of Land Located West of Jupiter Road and North of White
Oak
K. Tax Report.
L. Approve Bills Associated with the Capital Improvement Program
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 5, 1998
1. H. B. Zachry Company (FM 2170/US 75 to Custer Road)
For: Work on McDermott West
Funding Source: 1996 Street Bonds ($167,555.48)
1994 Street Bonds ($225,000 00)
Period: February 28, 1998
2. Trinity Engineering (FM 2170/US 75 to Custer Road)
For: Testing
Funding Source Watters Crossing Facility Agreement
Period: February 28, 1998
3. Bon Terre Suncreek (Alma Drive/McDermott to Bethany)
For: Purchase of ROW Hamilton Property
Funding Source: Escrow Funds (interest earned)
Period: February 28, 1998
4. Trinity Engineering Testing Corp.
(24" Water Line from Exchange to Main)
For: 24" Water Main along SH 5 and Jupiter
Funding Source: 1995 Water Bonds
El Period: Services through February 27, 1998
5. David C. Baldwin, Inc. (Neighborhood Park Renovations)
For. Park and Playground Planning Services
Funding Source: 1996 Park Bonds
Period: thou February 25, 1998
6. Ed Bell Construction Co. (ASPI-Cedar Drive)
For. Construction of Cedar Drive
Funding Source: CDC 1997 Bonds
Period: February 27, 1998
7 Trinity Engineering Testing Corp. (ASPI-Cedar Drive)
For: Testing Services
Funding Source: CDC 1997 Bonds
Period: February 27, 1998
8 Moss Construction Co., Inc.
(24" Water Line from Exchange to Main)
For. Construction of a Water Main
Funding Source: 1995 Water Bonds
PeriodServices through February 28, 1998
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$392,555 48
$1,78000
$22,704.26
$181.00
$1,13750
$168,098.53
$2,138.00
$62,815.14
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REGULAR MEETING
MARCH 5, 1998 PAGE 6
E
The motion carried.
End of Consent Aeenda
9
Longhorns (Bethany Drive/US 75 to BelAir Drive)
$491.00
For. Irrigation Supplies for Bethany Drive
Funding Source: 1985 Street Bonds
Period: February 11, 1998
10.
Goldwaithes (Bethany Drive/US 75 to BelAir Drive)
$884.17
For: Irrigation Supplies for Bethany Drive
Funding Source: 1985 Street Bonds
Period, February 11, 1998
11.
Dowager Construction (Drainage Improvements on Ridgemont)
$8,434.60
For: Ridgemont Drive Drainage Improvements
Funding Source Drainage Fund Balance
Period: February 11, 1998
12.
TU Electric (Exchange/US 75 to SH 5)
$76,754.00
For: Exchange Parkway Median Street Lighting
Funding Source: 1994 Street Bonds
Period January 31, 1998
13.
3M (Street Sign Replacement)
$4,295.11
For: Sign Facings and Letters
Funding Source: Operating Funds
Period January 1998
14.
Vulcan, Inc. (Street Sign Replacement)
$6,594.01
For: Sign Blades
Funding Source: Operating Funds
Period: January 1998
15
Milstead Appraisal Company (Appraisal and Acquisition)
$900.00
For: Appraisal of Butler/McDermott Property (No. 7)
Funding Source: Land Sale Revenues
Period: February 10, 1998
16.
AEC One Stop Group, Inc. (CD-ROM Music)
$1,011 28
For: CD's
Funding Source: Operating Funds
Period: February 1998
E
The motion carried.
End of Consent Aeenda
ALLEN CITY COUNCIL
REGULAR MEETING
' MARCH 5, 1998
PAGE 7
Council Committee Reports (Agenda Item VII)
Services:
• No Report.
Development Services:
• No Report.
Finance/Administration:
• 1997 Financial Report.
• Five -Year Benefit Plan.
• Policy Governance Workshop.
• Computer Equipment.
• Telecommunication Plan.
Mayor's Committee:
• Current Council Agenda.
• City Hall Complex.
• Best New Industrial Zone Award.
Citizen's Comments (Agenda Item VIII)
Mayor Terrell presented a proclamation to Ms. Amanda land of the American Red Cross designating
the month of March as "Red Cross Month."
Tabled Item: Consider the Recommendation of the (Agenda Item M
Planting and Zoning Commission to Place
Permanent Zoning of Multi -Family 18, Residential -
5(C) and Community Facilities on a 61.437 -Acre
Tract Located East of Custer Road between
McDermott Drive and SH 121 as Requested by
Warren R. and Georgia Blackmon
MOTION: Upon a motion by Mayor Pro Tem Kerr and a second by Councilmember Powyszynskt, the
Council voted seven (7) and none (0) to remove this item from the Table. The motion carried
Community Development Director Bill Petty reviewed the background of this item. Staff is
recommending a maximum of 204 lots with a mudmum lot size of 7,500 square feet with an average lot size of
8,500 square feet and with all flood plain to be dedicated at time of platting Also, the city should be able to
purchase Community Facilities outside the flood plain
Council complimented the Proponent on his efforts to make this project work
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REGULAR MEETING
MARCH 5, 1998 PAGE 8
Mr. Peter Shaddock answered various questions and introduced Mr. Richard Hovis with Tipton
Engineering.
MOTION: Upon a motion by Councilmember Powyszynski and a second by Councilmember Fulk, the
Council voted six (6) for and one (1) opposed with Councilmember Thomas casting the negative
vote, to accept the R-5 Single Family tract as presented with staffs recommendation that the
Flood plain be dedicated at the time of platting, with a maximum of 204 lots with a minimum lot
size of 7,500 square feet and an average lot size of 8,500 square feet. The motion carried.
Accept 1996-97 Financial Audit Report (Agenda Item X)
Finance Director Linda Vaughan highlighted the Independent Auditor's Report. The city received an
unqualified opinion this year as it has for the past several years. An unqualified opinion states that the general
purpose financial statements of the city present fairly, in all material respects, the financial position of the city
as of September 30, 1997 The Letter to Management on Internal Control contains four comments related to
staffing levels and turnover.
Council complimented the Finance Department on the good report.
MOTION: Upon a motion made by Councilmember Folk and a second by Councilmember Thomas, the
Council voted seven (7) for and none (0) opposed to approve the 1996-97 Financial Audit
Report. The motion carried.
Authorize an Agreement with the US Department of (Agenda Item XI)
Justice for the COPS -Universal Hiring Program
Federal Grant
Police Chief Bill Rushing introduced Captain Debbie Bradley as the Department's newest captain.
Police Chief Bill Rushing indicated the COPS - Universal Hiring Program (UHP) is one of several
approaches developed by the US Department of Justice under the Public Safety Partnership and Community
Policing Act of 1994 to deploy additional police officers devoted to community policing on the streets and rural
routes of this nation. UHP enables interested agencies to supplement current sworn forces, or affords
interested jurisdictions the opportunity to establish new police forces. Approval acceptance of UHP Federal
Grants, which spans over a period of three years, offers an affordable means by which to achieve additional
sworn police personnel. The total grant awarded for salaries only is for 5450,000. The number of patrol
officers is driven by calls for service. These officers are for community relations services. Hopefully, these
officers may provide a reduction of patrol officers in the future.
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Owen,
the Council voted seven (7) for and none (0) opposed to authorize the City Manager to enter
into an agreement with the US Department of Justice for the Universal Hiring Grant. The
motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 5, 1998 PAGE 9
Approve Site Design for the City Hall Complex (Agenda Item XII)
Mr. Ron Hobbs of Ron Hobbs Architects, indicated a great deal of information regarding utilities,
drainage, etc. Two basic items need to be considered at this time: 1) Site Concept; and 2) Willingness to
abandon Allen Drive. Options for Allen Drive we to: build upon it, use it as a base for the pools, or
incorporate it into the parking lot. Traffic consideration might be for Allen Drive to turn east into Butler.
Surveying has been worked on and the building programming will be ready by the next regular meeting The
Focus Group will meet on April 7 The building will be designed from the inside out
Questions were raised regarding the need for more studies on Allen Drive and parking at the Library
Council agreed with the basic site and the general idea of closing Allen Drive.
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszymki,
the Council voted seven (7) for and none (0) opposed to approve the basic site design of Site
Plan A and the general idea of closing Allen Drive The motion carried.
Tabled Item: Set March 26 and 27, 1998, as the (Agenda Item XIII)
Dates for the Special Called Meeting for the Purpose
of a Policy Governance Workshop
MOTION: Upon a motion by Councilmember Gallagher and a second by Councilmember Owen, the
Council voted seven (7) and none (0) to remove this item from the Table. The motion carried.
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Fulk,
the Council voted seven (7) for and none (0) opposed to schedule the two-day Policy
Governance Workshop on May 18-19 or May 19-20. The Motion carried.
Other Business (Agenda Item XIV)
A. Calendar
March 31 10.00 a.m. - 3:00 p.m. City/American Red Cross Blood Drive
April 7 All day Chamber Golf Tournament --
Public Safety Recovery Fund
April 7 City Hall Focus Group Meeting
April 18 Grand Opening of Allen Station Park
B. Items of Interest
• City Secretary Judy Morrison distributed the following items, TML Handbook for Mayors
and Councilmembers, and City Hall Tour Schedules
• Council by consensus agreed to delay Council action on the Sign Ordinance Update to first
address certain visual aspects of developments in the community
The Regular Session was recessed at 10:00 p in.
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REGULAR MEETING
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Executive Session (Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened
into Executive Session at 10 15 p.m. in the Council Chambers of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas, in order to continue discussing matters pertaining to:
• Litigation - City of Parker vs. City of Allen
• Personnel - Evaluations
The Executive Session was adjourned at 12:15 a in on Friday, March 6, 1998.
Reconvene and Consider Action on Items Discussed (Agenda Item V)
Durine Executive Session
The Allen City Council reconvened into regular session at 12:16 a.m. on Friday, March 6, 1998, in the
Council Chambers of the Allen Public Library There was no action taken on items discussed during Executive
Session.
(Agenda Item XV)
MOTION: Upon a motion made by Councilmember Kerr and a second by Councilmember Powyszynski,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the
Allen City Council at 12:16 a.m on Friday, March 6, 1998. The motion carried.
These minutes approved on the 19th day of March, 1998.
ATTEST:
J y MaVrison, CMC, CITY SECRETARY
APPROVED:
Stephen Terrell, MAYOR