Min - City Council - 1998 - 03/19 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998
Present:
Stephen Terrell, Mayor
Councilmembers:
David Kerr, Mayor Pro Tem
Lonnie Thomas
Doug Gallagher
Dave Powyszynski
Kenneth Fulk
Melissa Owen
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
DINNER AND WORKSHOP SESSION - 6:20 P.M.
With a quomm of the Councilmembers present, dinner and the workshop session of the Allen City
Council was called to order by Mayor Terrell at 6:20 p in. on Thursday, March 19, 1998, in the Council
Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Staff or Proponent Presentations (Agenda Item H)
A. Future Agenda Items
• There were no future agenda items discussed.
B. Current Agenda Issues
• Discussion was held regarding Consent Agenda Item E, "Adopt an Ordinance Abandoning
a Drainage Easement in Suncreek IL" This item will be pulled from the agenda since it
was previously adopted by the City Council.
C Items of Interest
• City Secretary Judy Morrison presented a video showing highlights of various City Halls in
the metroplex area.
• George Conner presented a video update on road progress in Allen
• Attempted capital murder charges will be filed on the driver of a car that Johnny Thomason
recently pursued as a burglary suspect.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998
PAGE 2
Public Information Officer Katherine Poteet was introduced to the Council. Some early
projects include the electronic bulletin board, media communications, and web site
development.
Architects were interviewed and Brinkley Sargent will be recommended as the architect for
the natatorium They have a great deal of experience in this field. Community
Development Corporation expressed concern about the funding on this project The
community needs to see what is on horizon and the school needs a firm cost for their bond
package.
Open Council Discussions (Agenda Item III)
The Workshop Session was recessed at 7'20 p.m
REGULAR MEETING - 7:40 P.M.
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
reconvened by Mayor Terrell at 7 40 p.m. on Thursday. March 19, 1998, in the Council Chambers of the
Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
CONSENT AGENDA (Agenda Item VI)
MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Powyszynski,
the Council voted six (6) for and none (0) opposed to approve and adopt all items on the
Consent Agenda, with the deletion of Item E since it was previously adopted, as recommended
and as follows:
A. Approve Minutes of the March 5, 1998, Regular Meeting.
B. Adopt an Ordinance Confirming Action of City Council on March 5, 1998, to Place Permanent
Zoning on 61.437 Acres of Land Located East of Custer Road between McDermott Drive and
SH 121.
Ordinance No. 1584-3-98: An Ordinance of the City of Allen, Collin County, Texas,
Amending Comprehensive Zoning Ordinance No. 1425-5-96, as Previously Amended, so as
to Establish Permanent Zoning on the Following -Described Tract of Land: 61.589 Acres of
Land Located in the Jesse Gough Survey, Abstract No. 347, City of Allen, Collin County,
Texas, as Follows: "FP -R -5(C)" on 56.829 Acres of Land and Floodplain -Community
Facilities (FP -CF) on 4.76 Acres of Land; Providing for Exhibit "A" Land Use Plan that
Contains a Legal Description and Stipulates a Maximum of 204 Lots and a Minimum Lot
Size of 7,500 Square Feet with an Overall Average Lot Size of 8,500 Square Feet; Providing
for the Dedication of the Entire Floodplain that is Adjacent to Both the FP -R -5(C) and FP -
CF Tracts Concomitant with the Approval of the First Plat; Providing for a Penalty of Fine
Not to Exceed the Sum of Two Thousand Dollars ($2,000.00) for Each Offennse; Providing
for a Severability Clause; and Providing for the Effective Date of Said Ordinance.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998 PAGE 3
C. Authorize an Agreement and Approve a Budget for KPMG Peat Marwick LLP (KRMG) to
Perform a Water and Sewer Rate Study for the City
Council authorized the City Manager to sign an agreement with KPMG Peat Marwick to
perform a water and sewer rate study for the City of Allen for the amount of $25,000.
D Adopt an Ordinance Abandoning a Temporary Drainage and Temporary Construction
Easement for the McDermott West Project.
Ordinance No. 1585-3-98: An Ordinance of the City of Allen, Collin County, Texas,
Abandoning a Temporary Drainage Easement and Temporary Construction Easement
Located on a Tract of land Situated in the James W. Parsons Survey, Abstract No. 704,
and Further Being a 148.244 Acre Tract of Land Deeded to John T. Green, Joan Green,
Jeffery Green and Mike Byrn Green in the City of Allen, Said Easements Recorded by
Separate Instrument Under Clerk's Pile Number 96-0097412 in the Land Records of Collin
County, Texas; Providing for Exhibit "A;" Providing for a Severability Clause; and
Providing for an Effective Date.
F Accept Resignation and Declare a Vacancy in Place No. 6 of the Library Board.
G Approve Bills Associated with the Capital Improvement Program.
1. Trinity Engineering Testing Corp
$48.00
(Drainage Improvements on Ridgemont)
For: Ridgemont Drainage Improvements
Funding Source: Operating Fund
Period: January 30, 1998
2. Trinity Engineering Testing Corp.
$1,034.00
(24" Water Line from Exchange to Main)
For: 24" Water Main along SH 5 and Jupiter
Funding Source: 1995 Water Bonds
Period: Services through January 30, 1998
3. Trinity Engineering Testing Corp.
$48.00
(Drainage Improvement Allenwood Area)
For: Printing for Allenwood/Keith Drive Project
Funding Source: 1996 Street/Drainage Bonds
Period: Services through January 30, 1998
4. DFW Communications, Inc (Station N4)
$2,175.00
For: Contingencies
L
Funding Source: 1996 Bonds
Period: thru March 11, 1998
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998 PAGE 4
5.
Rey Bach, Inc. (Station #4)
$46,445.00
For: Construction
Funding Source: 1996 Bonds
Period thorn February 28, 1998
6.
Ron Hobbs Architects (Station #4)
$610.78
For: Contingencies
Funding Source 1996 Bonds
Period: thin February 17, 1998
7
Huitt-Zollars (Pedestrian Bridge over Cottonwood Creek)
$705.68
For Consulting on Pedestrian Bridge Project
Funding Source: CDC, 1997 Bonds
Period: February 27, 1998
8.
Huitt-Zollars (Pedestrian Bridge over Cottonwood Creek)
$170.00
For: Consulting for Pedestrian Bridge Project
Funding Source: CDC, 1997 Bonds
9
Period: February 27, 1998
Clark Condon Associates (Allen Station Park, Phase 1)
$2,042.50
For: Design of Allen Station Park
Funding Source: CDC, 1997 Bonds
Period thin February 28, 1998
10.
3M (Street Sign Replacement)
$1,218.70
For: Sign Facings and Letters
Funding Source: Operating Funds - CDC
Period: February 1998
11.
Centerline Supply, Inc. (Street Sign Replacement)
$10,154.40
For: Sign Facings and Letters
Funding Source: Operating Funds - CDC
Period: February 1998
12.
Unistrut Northern (Street Sign Replacement)
$5,563.50
For Sign Facings and Letters
Funding Source: Operating Funds - CDC
Period: February 1998
13
H. L Zumwalt Construction (Allen Station Park, Phase II
$216,047.10
For: Construction of Allen Station Park
Funding Source: CDC, 1997 Bonds
Period February 28, 1998
The motion
carried.
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998 PAGE 5
End of Consent Agenda
Mayor Pro Tem Kerr arrived at the meeting and assumed his seat at the Council bench.
Council Committee Retorts (Agenda Item VII)
Services:
• Update on Fire Station N4.
• Update on Rowlett Creek Study
• Update on Radio System.
• Update on Building Code and Fire Code.
Development Services:
• Building Code Amendments.
• Realignment of FM 2551 and Allen Heights.
Finance/Administration:
No Report.
Mayor's Committee:
• Current Council Agenda.
Citizen's Comments (Agenda Item VIII)
There were no citizen's comments.
Adopt an Ordinance Authorizing the Issuance and (Agenda Item IX)
Sale of $10 Million General Obligation Bonds, Series
1998 and Consider the Receipt of Bids for Sale of the
General Obligation Bonds
City Manager Jon McCarty reviewed the nature of the bond sale and itemized the purpose of the sale:
Purpose Amount Bein Ig ssued
Street Improvements $1,560,000
Parks $1,315,000
Library $ 225,000
City Hall $6,900,000
Mr. Dan Almon of Southwest Securities made a formal recommendation to authorize the sale of $10
million General Obligation Bonds to Dean Witter Reynolds with a net effective interest rate of 5.03%
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998
PAGE 6
Due to the qualification process, rating documentation needed to take place Moody's reconfirmed the
city's A-2 rating of City of Allen due to well-managed financial operations, favorable reserve levels, growing
economic and taxbase, and manageable debt burden.
MOTION: Upon a motion by Councilmember Gallagher and a second by Councilmember Owen, the
Council voted seven (7) for and none (0) to authorize the sale of $10 million General Obligation
Bonds, Series 1998. The motion carried.
Mr Ed Esquivel informed Council action needed to take place with regard to the ordinance issuing said
bonds.
Ordinance No. 1586-3-98: An Ordinance Authorizing
the Issuance of "CITY OF ALLEN, TEXAS,
GENERAL OBLIGATION BONDS, SERIES 1998";
Specifying the Terms and Features of Said Bonds;
Levying a Continuing Direct Annual Ad Valorem Tax
for the Payment of Said Bonds; and Resolving Other
Matters Incident and Related to the Issuance, Sale,
Payment and Delivery of Said Bonds, Including the
Approval and Execution of a Paying Agent/Registrar
Agreement and the Approval and Distribution of an
Official Statement; and Providing an Effective Date.
MOTION: Upon a motion by Councilmember Gallagher and a second by Councilmember Owen, the
Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1586-3-98 as
previously captioned as recommended. The motion carried.
Authorize a Concession Contract between the City (Agenda Item X)
of Allen and the Allen Sports Association (ASA)
Parks and Recreation Director Don Horton indicated the major elements of the contract are:
• Allen Sports Association will be authorized to provide concessions at all athletic complexes
controlled by the City of Allen.
• Allen Sports Association will pay the City 10% of net profits with a guaranteed base of $2,400.
• Allen Sports Association will provide concessions during all regularly scheduled games.
• Allen Sports Association will carry insurance with $1,000,000 Combined Single Limits including
Products and Completed Operations. The City will be named as an Additional Named Insured on
the ASA insurance policy
• In the event of special events, the City can award additional concessions with ASA having right of
first refusal.
The concession hours of operation in H8 are minimum times.
II
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998
PAGE 7
It is unclear whether the $2,400 guaranteed base is annually or monthly This will be clarified to note
an annual amount on the contract.
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Fulk,
the Council voted seven (7) for and none (0) opposed to authorize the City Manager to enter
into a contract with the Allen Sports Association to provide all concessions at athletic
complexes controlled by the City of Allen amended to guarantee an annual base amount of
$2,400. The motion carried
Approve Building Program for the City Hall
(Agenda Item XI)
Mr Ron Hobbs of Ron Hobbs Architects reviewed items he needed input on including:
• Characteristics of the City Council Chamber.
• Characteristics of the City Hall in general.
• Basic program elements as related to:
- Building unage and qualities
- Departmental locations and relationships
- Departmental sizes and building sizes
• Approval to provide work stations (in lieu of private offices) for employees below department
head level.
Mr. Hobbs reviewed possible locations and interaction with the various departments. The budding
should be high tech -- easy for presenters and citizens. It should be a pleasant place to work, dignified,
professional took with natural lighting; a receptionist to greet customers. It should provide one-stop shopping
convenience.
Private offices versus work stations City Halls need to be flexible which may look to raised floors for
cabling, workstations, demountable walls, etc.
Discussion was held regarding high tech items in the Council Chambers such as presentations, voting,
speakers in lobby, and even in department head offices
The architect will progress to the 50% schematic design phase which will come to Council April 16.
Other Business (Agenda Item XII)
A. Calendar
April 18 8:00 - 2:00 6th Annual Trash Off at Ford Park
Mid -Afternoon Grand Opening of Allen Station Park
April 25 All day SpringFest
April 27 Tentative Joint AISD/Council Meeting
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 19, 1998 PAGE 8
B. Items of Interest
There were no items of interest.
The Regular Session was recessed at 9:15 p.m.
Executive Session (Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551 071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551075, the Allen City Council convened
into Executive Session at 9:35 p.m. in the Council Chambers of the Allen Public Library, Two Allen Civic
Plaza, Allen, Texas, in order to continue discussing matters pertaining to:
• Litigation - City of Parker vs. City of Allen
• Personnel- Evaluations
The Executive Session was adjourned at 1200 a.m on Friday, March 20, 1998.
Reconvene and Consider Action on Items Discussed (Agenda Item V)
During Executive Session
The Allen City Council reconvened into regular session at 1201 a in. on Friday, March 20, 1998, in
the Council Chambers of the Allen Public Library There was no action taken on items discussed during
Executive Session.
(Agenda Item XIII)
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Fulk,
the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the
Allen City Council at 1201 a.m. on Friday, March 20, 1998. The motion carried
These minutes approved on the 2nd day of ApI2, 1998.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
L
J y M ' on, CMC, CITY SECRETARY