Min - City Council - 1998 - 04/27 - TriadE
ALLEN CITY COUNCIL/
ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES/
ALLEN CHAMBER OF COMMERCE EXECUTIVE BOARD
Present:
Stephen Terrell, Mayor
Councilmembers:
David Kerr, Mayor Pro Tem (absent
Lonnie Thomas
Doug Gallagher (absent)
Dave Powyszynski
Kenneth Fulk
Melissa Owen
City Staff:
Michael Stanger, Acting City Manager
Judy Morrison, City Secretary
Don Horton, Parks and Recreation Director
George Conner, Public Works Director
Bill Rushing, Police Chief
Mike Stephens, Police Captain
Chamber of Commerce Executive Board:
John Sprague, Chair (absent)
John Poet, Immediate Past Chair (absent)
Ron Stenlake, Chair Elect
Paula Mann, Treasurer (absent)
Richard Lee, Division Vice -Chair (absent)
Don Rodenbaugh, Division Vice -Chair
Sharon Mayer, President
TRIAD MEETING
APRIL 27, 1998
Board of Trustees:
Glenn Andrew, President
Sally Terrell
Bob Martin (absent)
James Kerr
Worley Stein
Danny Meek
John Garcia
AISD Staff:
Barbara Erwin, Superintendent
Betty Donaldson, Associate Superintendent
Steve West, Assistant Superintendent
Donna Tileston, Curriculum & Instruction Director
Pat Campbell, Recording Secretary
Bob Curtis, Director of Facilities
Call to Order and
Announce a Ouorum is Present (Agenda Item 1)
With a quorum of the Councilmembers, Trustee members and Board members present, the Triad
Meeting of the Allen City Council, Allen Independent School District Board of Trustees and Chamber of
Commerce Executive Committee was called to order 6.34 p.m. on Monday, April 27, 1998, at Anderson
Elementary School, 305 North Alder, Allen, Texas
ALLEN CITY COUNCIL/
ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES/
ALLEN CHAMBER OF COMMERCE EXECUTIVE BOARD
TRIAD MEETING
APRIL 27, 1995 PAGE 2
(Agenda Item II)
Curriculum and Instruction Director Donna Tileston reviewed the joint vision statement. She
questioned whether the statement says what the Triad really wants it to say and whether it could be easily
understood by the community "Chemical' abuse should be changed to "substance" abuse. "Tolerated or
Accepted" needs to be softened.
The revised joint vision statement reads:
• Our goal is to cause the total Allen community to develop a spiritual, physical and social
environment in which substance abuse is eliminated through education, interdiction, support,
enforcement and recovery
• We accept the difficulty of our challenge, and we refuse to accept the curse of substance abuse in
our homes, our schools and our workplaces. As community leaders, we are united in our mission
of becoming a "lighthouse community" of nurturing, caring, involved and committed citizens.
• We understand that Allen is not an island, isolated from the challenges, stresses and temptations of
• society at large. We know that all of us live and work in a world in which no one is immune from
the dangers of substance abuse.
We believe that as we manifest the faith, the courage, the determination, the positive "can do"
attitude and the high expectations that we have come to expect of ourselves in other areas of
community life, that we can make a difference
MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Owen, the
Council voted five (5) for and none (0) opposed to accept and adopt the revised joint vision
statement. The motion carried.
MOTION: Upon a motion and second made by members of the Allen Independent School District Board
of Trustees, the Board of Trustees voted six (6) for and none (0) opposed to accept and adopt
the joint vision statement The motion carried.
It was suggested that a task force be created to develop an action plan.
Information Service Director Tun Carroll, Public Information Officer Katherine Poteet and President
Sharon Mayer will look at publicity This needs to be ready for the drug summit.
Other community organizations will also become involved including the churches, Allen Community
Outreach, etc.
The Services Standing Committee will represent the City on the task force.
L, The Chamber of Commerce Executive Board left the Triad Meeting.
ALLEN CITY COUNCIL/
ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES/
ALLEN CHAMBER OF COMMERCE EXECUTIVE BOARD
TRIAD MEETING
APRIL 27, 1998 PAGE 3
Update on Natatorium (Agenda Item III)
Six Request -for -Proposals were received and reviewed by the Committee. The Committee
recommended the firms Brinkley Sargent and Council/Humaker for selection as the pool engineers. The
Council approved the recommendation at a previous meeting The Board of Trustees approved by motion the
recommendation this evening As a joint project, all agreements will need to be set prior to construction:
• Full Master Plan
• City and School Costs; Options if bond program fails
• Payment of additional phases
• Additional costs - fees, maintenance, etc.
The Trustee President and the Mayor will need to work out details prior to turning dirt. A document
should be prepared and approved in a joint meeting. The city has approved $30,000 for a master plan. When
the documents come back, the Trustees and Council will set a working meeting to review the master plan
documents
Project Kids
(Agenda Item IV)
Assistant Superintendent Steve West informed the Council, Trustees and Board members that Project
Kids is a group of citizens working on projected enrollment in Allen schools. They looked at all areas of
development in Allen. He also reviewed the projected facility and land needs through year 2004.
State Highway 5 Update (Agenda Item V)
Public Works Director George Conner reviewed the background of improvements on SH 5.
Paperwork by Texas Department of Transportation is going out for bid in August. The city will open bids this
week on moving water and sewer lines.
Approve Future Meetings Dates (Agenda Item VI)
• June 8, 1998 - Joint Meeting - City Council/AISD Board of Trustees
• October 29, 1998 - Joint Meeting - City Council/AISD Board of Trustees
• March 29, 1999 - Triad Meeting - City Council/AISD Board of Trustees/Chamber of Commerce Executive
Board
MOTION: Upon a motion made by Councilmember Powyszymki and a second by Councilmember Fulk,
the Council voted five (5) for and none (0) opposed to approve the future meetings dates as
recommended. The motion carried.
LMOTION: Upon a motion and second made by members of the Allen Independent School District Board
of Trustees, the Board of Trustees voted six (6) for and none (0) to approve the future meetings
dates as recommended The motion carried.
ALLEN CITY COUNCIL(
ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES/
ALLEN CHAMBER OF COMMERCE EXECUTIVE BOARD
TRIAD MEETING
APRIL 27, 1998 PAGE 4
Items of Interest
(Agenda Item VII)
Police Chief Bill Rushing was introduced to the AISD Board of Trustees and Chamber of Commerce
Executive Board.
City Secretary Judy Morrison provided an update on the May 2 General Election.
(Agenda Item VITT)
MOTION: Upon a motion and second made by members of the Allen Independent School District Board
of Trustees, the Board of Trustees voted six (6) for and none (0) opposed to adjourn the Triad
Meeting at 7:50 p.m. on Monday, April 27, 1998. The motion carried.
MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Fulk,
the Council voted five (5) for and none (0) opposed to adjourn the Triad Meeting at 7:50 p.m.
on Monday, April 27, 1998. The motion carried
These minutes approved on the 7th day of May, 1998.
ATTEST:
J dy M ' �CMC,ITY SECRETARY
L
APPROVED:
Stephen Terrell, MAYOR