Min - City Council - 1998 - 08/31 - Special CalledPresent:
Stephen Terrell, Mayor
Councilmembers:
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher (absent)
Susan Bartlemay
Kenneth Fulk
Melissa Owen
City Statl':
Michael Stanger, Acting City Manager
Judy Morrison, City Secretary
Call to Order and Announce a Ouorum is Present (Agenda Item 1)
With a quorum of the Councilmembers present, the special called session of the Allen City Council
was called to order by Mayor Terrell at 7:15 p.m. on Monday, August 31, 1998, in the Council Chambers of
the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Approve a Resolution Supporting the Allen (Agenda Item 11)
Independent School District's Bond Program
Resolution No. 1626-8-98(R): A Resolution of the
City Council of the City of Allen, Coffin County,
Texas, Supporting the Effort of the Allen
Independent School District Board of Trustees to Plan
For and Provide Adequate Facilities in Order to
Maintain a High Quality Public School System in the
City of Allen.
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Fulk, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1626-8-98(R) as
previously captioned and as recommended. The motion carried.
Consider Changes to City Hall Design Program (Agenda Item III)
Acting City Manager Michael Stanger discussed the following items relating to the City Hall Project
1) Cost estimates are $500,000 over original figures, 2) Council needs to decide on the size of the building;
and 3) A decision is expected on whether to protect the limestone on the exterior of the building
ALLEN CITY COUNCIL
SPECIAL CALLED SESSION
AUGUST 31, 1998 - 7:15 P.M.
ALLEN PUBLIC LIBRARY
COUNCIL CHAMBERS
Present:
Stephen Terrell, Mayor
Councilmembers:
Lonnie Thomas
David Kerr, Mayor Pro Tem
Doug Gallagher (absent)
Susan Bartlemay
Kenneth Fulk
Melissa Owen
City Statl':
Michael Stanger, Acting City Manager
Judy Morrison, City Secretary
Call to Order and Announce a Ouorum is Present (Agenda Item 1)
With a quorum of the Councilmembers present, the special called session of the Allen City Council
was called to order by Mayor Terrell at 7:15 p.m. on Monday, August 31, 1998, in the Council Chambers of
the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Approve a Resolution Supporting the Allen (Agenda Item 11)
Independent School District's Bond Program
Resolution No. 1626-8-98(R): A Resolution of the
City Council of the City of Allen, Coffin County,
Texas, Supporting the Effort of the Allen
Independent School District Board of Trustees to Plan
For and Provide Adequate Facilities in Order to
Maintain a High Quality Public School System in the
City of Allen.
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Fulk, the
Council voted six (6) for and none (0) opposed to approve Resolution No. 1626-8-98(R) as
previously captioned and as recommended. The motion carried.
Consider Changes to City Hall Design Program (Agenda Item III)
Acting City Manager Michael Stanger discussed the following items relating to the City Hall Project
1) Cost estimates are $500,000 over original figures, 2) Council needs to decide on the size of the building;
and 3) A decision is expected on whether to protect the limestone on the exterior of the building
ALLEN CITY COUNCIL
SPECIAL CALLED SESSION
AUGUST 31, 1998
PAGE 2
Architect Ron Hobbs informed Council that the new estimate for City Hall is $7 7 million. This
figure includes:
• Pricing for the building and furnishing of the facility
• $68,000 for the excavation of additional square footage under the first floor of the building.
• $100,000 for additional parking.
• $154,000 for site utility location.
• Approximately $600,000 for finish -out of additional space.
Additional discussion was held regarding the following items:
• The square footage cost for the building is within a dollar of original estimate.
• The schedule for bidding site utility location, paving, parking and excavation has been
rescheduled for mid-September.
• There is a $250,000 difference between brick and limestone facing for the building.
• The possible reduction of large spaces, leaving shell space for future use
• Staff intends to locate funding to make up additional money needed.
• Cement pricing has been updated in this cost figure.
• The $250,000 proposed for furniture is for staff at move -in only
Council asked for clarification on several issues and better figures on landscaping. Council requested
an update on current floor plans. Council will be notified when available.
MOTION: Upon a motion made by Councilmember Thomas and a second by Councilmember
Bartlemay, the Council voted six (6) for and none (0) opposed to approve the new total of
49,000 square feet, protect the limestone facing and to include an additional $68,000 for
space excavation. The motion carried.
The meeting was recessed at 8:15 p in on Monday, August 31, 1998.
Executive Session (Agenda Item IV)
In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section
551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened
into Executive Session at 8:15 p.m. on Monday, August 31, 1998, in the Council Chambers of the Allen
Public Library, Two Allen Civic Plaza, Allen, Texas, in order to continue discussing matters pertaining to:
• City Manager Selection
The Executive Session was adjourned at 10:10 p in on Monday, August 31, 1998
r No action was taken on items discussed during Executive Session.
The meeting was reconvened at 10:12 p.m on Monday, August 31, 1998
ALLEN CITY COUNCIL
SPECIAL CALLED SESSION
AUGUST 31, 1998
PAGE
Items of Interest (Agenda Item V)
No items of interest were discussed.
Adjourn (Agenda Item VI)
MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Owen, the
Council voted six (6) for and none (0) opposed to adjourn the special called session of the
Allen City Council at 10:12 p.m on Monday, August 31, 1998. The motion carried.
These minutes approved on the 17th day of September, 1998.
A
ATTEST:
Judy orri W n, CMC, CITY SECRETARY
I
APPROVED:
Stephen Terrell, MAYOR