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Min - City Council - 1998 - 12/17 - RegularLI Present: Stephen Terrell. Mayor Councilmembers: David Kerr, Mayor Pro Tem Lonnie Thomas Doug Gallagher Susan Bartlemay Kenneth Fulk Melissa Owen City Staff: Michael Stanger, Acting City Manager ` Judy Morrison, City Secretary (absent) ■L Peter G. Smith, Acting City Attorney Shelley George, Assistant City Secretary ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1998 DINNER AND PRE -MEETING WORKSHOP Call to Order and Announce a Ouorum is Present (Agenda Item I) With a quorum of the Councilmembers present, dinner and the pre -meeting workshop session of the Allen City Council was called to order by Mayor Terrell at 6:25 p.m. on Thursday, December 17, 1998, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Discuss Current Aeenda (Agenda Item II) Consent Agenda Item B- "Board Revitalization." The Council Ad Hoc Committee will be bringing forward suggestions on the formatting of Board bylaws. This item will be removed from the Consent Agenda and placed on a future agenda Consent Agenda Item C. "Confirm Action of Sign Control Board to Grant a Variance for a Commercial Sign at 801 E. Main Street." Council discussed an upcoming variance scheduled for approval at a future meeting. ■v Statutory Agenda Item A. "TABLED ITEM: Authorize City Manager to Negotiate a Contract for L Design Services of the Allen Public Library Expansion." Mayor Pro Tem Kerr and Councilmember Owen will be meeting with Library representatives in January regarding the selection of an architect. PAGE 2 Statutory Agenda Item B "Adopt an Ordinance Confirming Action of City Council on December 3, 1998, for a Zoning Request for Planned Development -Corridor Commercial on 75 Acres of Land Located at the Southwest Corner of US 75 and Stacy Road." Council asked staff to research the need for a third -lane or deceleration lane along the US 75 service road. This item will be pulled for further discussion. Statutory Agenda Item H: "Approve Items Related to Employee Insurance Benefits " Council commended staff for their efforts in working with local businesses during the process of securing employee health care benefits. Agenda Item IV "Recognition of Paramedic of the Year and EMT of the Year by Dr. Tom Ward of Columbia Medical Center, Plano." Dr. Tom Ward has made a commitment for one year to the City of Allen to provide services as the City EMS Administrator. The City has no concerns regarding Dr. Ward leaving the City of Plano. Policy Aeenda (Agenda Item III) Quality of Life Policy, Philosophy/Environmental Scan > Larger Lots and Cost of Development Senior Planner Marcie Diamond introduced Mr. Ted Wilson of Residential Strategies. His company provides information to residential developers regarding the home market and where each product best fits within an area. Mr. Ward informed Council today's buyer has several alternatives available in the northeast Dallas home market Over 200 homebuyers are opting to move to Plano for luxury housing priced over $500,000 Other communities offering this type product include west Frisco with approximately 30 homes being built a year while the Cities of McKinney and Fairview average two homes per month. These buyers are looking for amenities in addition to large lots such as trees, golf courses, creeks and access. He reviewed several potential areas within Allen. The most suitable areas are the tracts located just south of Twin Creeks, which offer many of the amenities these buyers are interested in. Mr. Ward discussed several developments designed by neo -traditional urban planners. These planners design neighborhoods which encourage neighborhood association through curving streets, neighborhood parks, and playgrounds. Council questioned the feasibility of offering '/-one acre lot neighborhoods. Mr. Ward discussed land costs and the costs that determine lot prices. Typically, land costs run $40-50,000 per acre plus development costs that are in the $50-60,000 range. These costs E add up to large lot prices of $80-120,000. These lot prices translate in to home prices that start at $500,000. These costs deter many developers from offering 'h -one acre lots ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1998 PAGE 2 Statutory Agenda Item B "Adopt an Ordinance Confirming Action of City Council on December 3, 1998, for a Zoning Request for Planned Development -Corridor Commercial on 75 Acres of Land Located at the Southwest Corner of US 75 and Stacy Road." Council asked staff to research the need for a third -lane or deceleration lane along the US 75 service road. This item will be pulled for further discussion. Statutory Agenda Item H: "Approve Items Related to Employee Insurance Benefits " Council commended staff for their efforts in working with local businesses during the process of securing employee health care benefits. Agenda Item IV "Recognition of Paramedic of the Year and EMT of the Year by Dr. Tom Ward of Columbia Medical Center, Plano." Dr. Tom Ward has made a commitment for one year to the City of Allen to provide services as the City EMS Administrator. The City has no concerns regarding Dr. Ward leaving the City of Plano. Policy Aeenda (Agenda Item III) Quality of Life Policy, Philosophy/Environmental Scan > Larger Lots and Cost of Development Senior Planner Marcie Diamond introduced Mr. Ted Wilson of Residential Strategies. His company provides information to residential developers regarding the home market and where each product best fits within an area. Mr. Ward informed Council today's buyer has several alternatives available in the northeast Dallas home market Over 200 homebuyers are opting to move to Plano for luxury housing priced over $500,000 Other communities offering this type product include west Frisco with approximately 30 homes being built a year while the Cities of McKinney and Fairview average two homes per month. These buyers are looking for amenities in addition to large lots such as trees, golf courses, creeks and access. He reviewed several potential areas within Allen. The most suitable areas are the tracts located just south of Twin Creeks, which offer many of the amenities these buyers are interested in. Mr. Ward discussed several developments designed by neo -traditional urban planners. These planners design neighborhoods which encourage neighborhood association through curving streets, neighborhood parks, and playgrounds. Council questioned the feasibility of offering '/-one acre lot neighborhoods. Mr. Ward discussed land costs and the costs that determine lot prices. Typically, land costs run $40-50,000 per acre plus development costs that are in the $50-60,000 range. These costs E add up to large lot prices of $80-120,000. These lot prices translate in to home prices that start at $500,000. These costs deter many developers from offering 'h -one acre lots ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1998 PAGE 3 Neighborhoods in the $80-120,000 price range are needed but land costs inhibit many developers from providing this product This buyer is interested in a quality built home rather than lot size Council questioned providing neighborhoods with open back yards with front entry Today's neighborhoods are sterile and don't breed interaction between neighbors. Mr Ward stated these products are ideal because they have smaller front yards with large backyards for neighborhood interaction. One challenge to this type of development is that zoning ordinances are geared toward the products many developers now provide. Acting City Manager Michael Stanger discussed his visit to the City of Southlake. He offered Council the opportunity to view the videotape showing their neighborhood developments. The workshop session recessed at 7.39 p.m. REGULAR MEETING With a quorum of the Couicilmembers present, the regular session of the Allen City Council was ■fil reconvened by Mayor Terrell at 7:39 p.m on Thursday, December 17, 1998, to the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Public Recoanition (Agenda Item IV) • Recognition of Paramedic of the Year and EMT of the Year by Dr Tom Ward of Columbia Medical Center, Plano. Dr. Tom Ward presented the Paramedic of the Year Award to Captain Rex Womack and the EMT of the Year Award to Fire Fighter Denice Lopez. Council commended these individuals for their dedication and outstanding service to the citizens of Allen. • Presentation to City Council by Community Waste Disposal, Inc. for Outstanding Recycling. Mr Greg Roemer, President, and Robert Medigovich, Municipal Coordinator, presented a "Recycling Certificate of Merit" for recycling 2,197 tons of material in 1998 and saving over 27,490 trees from destruction. During the past year, the average Allen household recycled 32.8 lbs • Citizens' Comments Mr. Brent Yowell, 27 Brewster Court, Allen, Texas, expressed opposition to Agenda Item VII. He expressed concern that apartments might also be planned on the opposite corner located in the Plano City limits. Several other concerns included. 1) inconsistent with the Comprehensive Plan; 2) apartments would negatively impact adjourning property values; 3) increased traffic congestion on SH 5; 4) screening and buffering to adjacent properties, and 5) negative effect on City taxes. He suggested several options: L L ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1998 PAGE 1) create a lower density development 2) increase open space; and 3) develop apartments in a more suitable area. Consent Agenda (Agenda Item V) MOTION: Upon a motion made by Councilmember Banlemay, and a second by Councilmember Owen, the Council voted seven (7) for and none (0) opposed to remove Item B: "Board Revitalization' from the Consent Agenda for consideration at a future date. MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember Owen, the Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: A. Approve Minutes of the December 3, 1998, Regular Meeting C. Confirm Action of Sign Control Board to Grant a Variance for a Commercial Sign at 801 E. Main Street. D Adopt a Resolution Supporting the 1999 Collin County Bond Program Resolution No. 1665-12-98(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Supporting the Projects Contained in the Collin County Bond Program Scheduled for Election on February 20, 1999. The motion carried. Statutory Aeenda (Agenda Item VI) MOTION: Upon a motion made by Mayor Pro Tem Kerr, the following nems were removed from the Statutory Agenda: A. TABLED ITEM: Authorize City Manager to Negotiate a Contract for Design Services of the Allen Public Library Expansion. B. Adopt an Ordinance Confirming Action of City Council on December 3, 1998, for a Zoning Request for Planned Development -Corridor Commercial on 75 Acres of Land Located at the Southwest Corner of US 75 and Stacy Road. MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Bartlemay, the Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on the Statutory Agenda as recommended and as follows: Adopt an Ordinance Confirming Action of City Council on December 3, 1998, to Amend the Planned Development Use and Area Regulations for 5.309 Acres of Land Located at the Southeast corner of SH 5 and Buckingham Lane. ALLEN CITY COUNCIL i REGULAR MEETING !r' DECEMBER 17, 1998 PAGE 5 Ordinance No. 1667-12-98: An Ordinance of the City of Allen, Collin County, Texas Amending Comprehensive Zoning Ordinance No. 1425-5-96 and Zoning Map, as Previously Amended, by Amending Planned Development -No. 64 (PD -No. 64) Ordinance No. 1560-12- 97 to Amend Use and Area Regulation 5e for 5.309 Acres in the Henry Weisel Survey, Abstract No. 1026, Tract 1 of Buckingham Polo Club Estates, City of Allen, Collin County, and Being Further Described in Exhibit "A" Attached Hereto; Providing for Area and Use Regulations and a Land Use Plan, Attached Hereto as Exhibits "B" and "C", Respectively; Providing for a Repealing Clause; Providing for a Severability Clause; Providing for a Savings Clause; Providing for a Penalty of Fine not to Exceed the Sum of Two Thousand Dollars ($2,000) for Each Offense; and Providing for the Effective Date of Said Ordinance. D Adopt an Ordinance Confirming Action of City Council on December 3, 1998, for a Zoning Request for Local Retail on 964 Acres of Land Located at 805 North Greenville Avenue. Ordinance No. 1668-12-98: An Ordinance of the City of Allen, Collin County, Texas Amending Comprehensive Zoning Ordinance No. 1425-5-96 And Zoning Map, as Previously Amended, by Granting a Change in Zoning from A -O Agriculture Open Space to Local Retail on 0.964 Acres of Land in the Lewis Wetsel Survey, Abstract No. 978, City of Allen, Collin County, and Being Further Described in Exhibit "A" Attached Hereto; Providing for a Repealing Clause; Providing for a Severability Clause; Providing for a Savings Clause; Providing for a Penalty of Fine not to Exceed the Sam of Two Thousand Dollars ($2,000) for Each Offense; and Providing for the Effective Date of Said Ordinance. Adopt an Ordinance Amending Ordinance No. 1074-2-92 to Create a New School Zone for Beverly Elementary School, Ordinance No. 1669-12-98: An Ordinance of the City of Allen, Collin County, Texas, Amending the Code of Ordinances, by Amending Chapter 9, "Motor Vehicles and Traffic," Article V, "Operation of Vehicles," Division 2, "Speed Regulations," Section 9-137(B) to add Subsection (13) to Establish School Zones and the Maximum Prima Facie Speed Limit of Twenty (20) Miles per Hour during Certain Periods for Certain Portions of Duchess Drive, Castlefort Drive, Needham Drive and Palace Way; Providing for a Savings Clause; Providing for a Repealing Clause; Providing for a Severability Clause; Providing for a Penalty of Fine not to Exceed the Sum of Two Hundred ($200.00) Dollars; and Providing for an Effective Date. Authorize City Manager to Assign EDS Tax Abatement Agreement to Pinacor. Council authorized the City Manager to execute assignment of EDS's tax abatement agreement to Pinacor. G Adopt a Resolution Setting Prevailing Wage Rates for City Contracts. ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1998 PAGE Resolution No. 1670-12-98(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Determining the Prevailing Rate of Per Diem Wages for Public Works Construction in the City; and Providing an Effective Date. H. Approve Items Related to Employee Insurance Benefits. 1 Adopt an Ordinance Authorizing City Manager to Execute an Interlocal Agreement to Join the Texas Municipal League (TML) Group Benefits Risk Pool Ordinance No. 1671-12-98: An Ordinance Authorizing Execution of the Texas Municipal League Group Benefits Risk Pool Interlocal Agreement; Adopting a Plan of Health Benefits for City Officers and Employees; Repealing all Ordinances in Conflict; Providing an Open Meetings Clause; and Providing an Effective Date. 2 Authorize City Manager to Execute Contracts for Group Insurance Benefits. Council authorized the City Manager to execute a one-year contract with United Healthcare for health care coverage for City employees at a rate of $922,764 resulting in a 6.8% ` increase. Council authorized the City Manager to execute a contract with UNUM to provide L voluntary short-term disability coverage with premiums bracketed in employee age groups ($.54 - $4.84/$10). L Approve a Budget for a Traffic Signal at the Intersection of Bethany Drive and Century Parkway Council approved a budget of $95,000 for a traffic signal at the intersection of Bethany Drive and Century Parkway J. Receive CIP (Capital Improvements Program) Status Report. The motion carried Council took a brief recess. A TABLED ITEM Authorize City Manager to Negotiate a Contract for Design Services of the Allen Public Library Expansion. This item was not removed from the table. B. Adopt an Ordinance Confirming Action of City Council on December 3, 1998, for a Zoning Request for Planned Development -Corridor Commercial on 75 Acres of Land Located at the Southwest Corner of US 75 and Stacy Road. i ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1998 PAGE 7 Senior Planner Diamond informed Council the ordinance had been revised to incorporate Public Works Director George Corner's memo into the development regulations attached as an exhibit to the ordinance. The Planning and Zoning Commission has not reviewed this proposed change. Council discussed setbacks along Stacy Road. Ordinance No. 1666-12-98: An Ordinance of the City of Allen, Collin County, Texas Amending Comprehensive Zoning Ordinance No. 1425-5-96 and Zoning Map, as Previously Amended, by Granting a Change in Zoning from Agriculture -Open Space (AO) to Planned Development -Corridor Commercial by Approving Planned Development -Corridor Commercial -No. 78 (PD -CC -No. 78) for 75 Acres in the J. Dixon Survey, Abstract No. 276, City of Allen, Coffin County, and Being Further Described in Exhibit "A" Attached Hereto; Providing for Development Regulations and Concept Plan Attached Hereto as Exhibits `B" and Exhibit "C", Respectively; Providing for a Repealing Clause; Providing for a Severability Clause; Providing for a Savings Clause; Providing for a Penalty of Fine not to Exceed the Sam of Two Thousand Dollars ($2,000) for Each Offense; and Providing for the Effective Date of Said Ordinance. L MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Owen, the Council voted seven (7) for and none (0) opposed to approve Ordinance No 1666-12-98 as previously captioned and as recommended by staff. TABLED ITEM: Consider the Recommendation of (Agenda Item VII) the Planning and Zoning Commission for Approval of a Planned Development District for Multi -Family Uses on 10.892± Acres of Land Located Northeast of SH 5 and Chaparral Road This item was not removed from the table Other Business (Agenda Item VIII) A Presentation by Dan Almon, Southwest Securities, to Discuss the Repayment Schedule for the Water/Sewer Bonds. Mr. Dan Almon distributed information to Council regarding the December 18 rating presentation with Standard & Poor's and Moody's Investors Service He discussed the three different debt repayment schedules available: Option 1, the principal would be repaid according to a standard schedule of approximately $300,000 per month, with a rate increase by 2001, Option 2, the principal would be repaid at a rate of $100,000 per month with a rate increase occurring in 2002, and Option 3, deferring payment of the principal for nine years. He expressed support for the Mayor's Committee recommendation to select Option 2 This nem was for informational purposes only I I ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1998 PAGE 8 B. Monitoring Reports of Ad Hoc Inspection Committee. • Council Support and Communication (EL 3.9) • Capital Improvement Program (EL 3.10) C. Accept Monitoring Report. Pursuant to Governance Policy C/SL 4 3 • Emergency City Manager Succession (EL 3.7) Council accepted the Monitoring Reports as submitted and asked staff to begin looking at adding additional succession steps in case the next in-line was unavailable. D Governance Self -Evaluation. (10 minutes) Councilmember Bardemay gave the Governance Self -Evaluation. E. Calendar • Rating Agencies (meeting, tour, lunch, meeting) Friday, December 18, 9:00 A M. - 3:00 P M. F Items of Interest There were no items of interest. Executive Session (Agenda Item IX) In accordance with The Texas Local Government Code, Legal, Section 551.071, Property. Section 551.072, Personnel, Section 551074, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 9*40 p.m, on Thursday, December 17, 1998, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas, in order to continue discussing matters pertaining to: • Personnel - Evaluation of Municipal Judge Performance According to Policy CSL 4.5 • Personnel - Evaluation of City Secretary Performance According to Policy CSL 4 6 • Litigation - str ne v Cayof Allen et at The Executive Session was adjourned at 9:58 p in. on Thursday, December 17, 1998. Reconvene and Consider Action on Items Discussed During Executive Session (Agenda Item X) The Allen City Council reconvened into regular session at 9:58 p.m on Thursday, December 17, 1998, in the Council Chambers of the Allen Public Library r, ALLEN CITY COUNCIL (L REGULAR MEETING DECEMBER 17, 1998 I r L PAGE 9 MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Bartlemay, the Council voted six (6) for and one (1) opposed with Councilmember Gallagher casting the negative vote, to accept the Armstrong settlement agreement as negotiated by the Allen Independent School District on behalf of the City of Allen. The motion carried. (Agenda Item XI) MOTION: Upon a motion made by Councilmember Owen and a second by Mayor Pro Tem Kerr, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10:00 p in. on Thursday, December 17, 1998. The motion carried. These minutes approved on the 7th day of January, 1999 ATTEST: J Morr on, MC, CITY SECRETARY APPROVED: Stephen Terrell, MAYOR