Min - City Council - 1999 - 10/21 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 21, 1999
Present:
Stephen Terrell, Mayor
Councilmembers
David Kerr, Mayor Pro Tem
Lonnie Thomas
Doug Gallagher
Susan Bartlemay
Kenneth Fulk
Melissa Owen
City Staff:
Peter H Vargas, City Manager
7udy Morrison, City Secretary
Peter G. Smith, City Attorney
DINNER AND PRE -MEETING WORKSHOP
Call to Order and Announce a Ouorum is Present (Agenda Item 1)
With a quorum of the Councdmembers present, dinner and the pre -meeting workshop session of the
Allen City Council was called to order by Mayor Terrell at 6 34 p.m. on Thursday, October 21, 1999, in the
Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Mayor Pro Tem Kerr
and Councilmember Owen arrived during the regular meeting due to prior commitments.
Discuss Current Azenda (Agenda Item II)
There was no discussion regarding the current agenda.
(Agenda Item III)
• Update on Pine Trail Sewage Concerns
City Engineer George Conner reviewed a video of the sewer line on Pine Trail as a result of previous
citizen complaints. The Public Works Department is continuing to survey this area.
• Update on Transformer Repairs at Stacy Pump Station
El City Engineer George Conner provided an update on the transformer repairs at Stacy Pump Station.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 21, 1999
PAGE 2
Policy Aeenda (Agenda Item IV)
There was no discussion regarding the policy agenda
The Workshop Session recessed at 7:30 p.m.
REGULAR MEETING
With a quomm of the Councilmembers present, the regular session of the Allen City Council
convened by Mayor Terrell at 7.40 p.m. on Thursday, October 21, 1999, in the Council Chambers of the
Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
(Agenda Item V)
• Citizens' Comments
Terri Genshock, 520 Pine Trail, Allen, Texas, questioned who is responsible for the lateral sewer line.
She expressed concern regarding the hazard caused by the large cement structures being stored at the
entrance to her alley along SH 5. Ms. Genshock also questioned the tax abatement process.
Council stated that the homeowner is responsible for the sewer line from the cleanout to the house.
Council directed the City Manager to contact the state regarding the removal of the large cement
structures and to provide a timeframe on the removal.
Economic Development Executive Director David Pitstick provided information regarding the City's tax
abatement policy
Manuel Pena, 519 Pine Trail, Allen, Texas, expressed concern regarding health and safety due to the
sewer problem. He will be sending a letter to the City with details of his concerns.
(Agenda Item VI)
MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Gallagher, the
Council voted five (5) for and none (0) opposed to approve the Minutes of the October 7.
1999, Regular Meeting. The motion carried
Statutory Aeenda (Agenda Item VH)
MOTION: Upon a motion made by Councilmember Bardemay, the Council removed the following item
from the Statutory Agenda,
A. Adopt an Ordinance Determining Matters Incident and Related to Rates and Charges Assessed
within the City by TXU-Lone Star Gas Company
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 21, 1999
PAGE 3
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember Fulk, the
Council voted five (5) for and none (0) opposed to approve and adopt all remaining items on
the Statutory Agenda as recommended and as follows:
B. Authorize Execution of a Contract for Voice, Data and Video Cabling Services for the New
City Hall.
Council authorized the City Manager to execute a contract with ACS DataLine for voice, data
and video cabling in the new City Hall for $105,696 The apparent low -bidder, D'Tel
Communications, was not chosen due to their incomplete bid, thereby failing to show that they
understood the requirements of the project.
C. Authorize Execution of a Contract with MBA Architects, Inc , for Design Services to
Renovate the Rod and Gun Clubhouse at Bethany Lakes Park.
Council authorized the City Manager to execute a contract with MBA Architects, Inc., for
design services to renovate the existing Rod and Gun Clubhouse into a restroom and
concession facility and to construct a parking/multi-use court area at Bethany Lakes Park for
$17,500
D Authorize the Outright Purchase of Sixteen Vehicles Using 1998-99 Budget Savings in the
Amount of $143,683.57, the Current Year Budgeted Amount of $86,340 from the General
Fund and $14,175 from the Vehicle Replacement Fund for a Total Cost of $244.198.57
Council authorized the outright purchase of 16 vehicles using 1998-99 Budget Savings in the
amount of $143,683.57, the current year budgeted amount of $86,340 from the General Fund
and $14,175 from the Vehicle Replacement Fund for a total cost of $244.198.57
E Receive CIP (Capital Improvements Program) Status Report.
The motion carried.
A. Adopt an Ordinance Determining Matters Incident and Related to Rates and Charges Assessed
within the City by TXU-Lone Star Gas Company
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councilmember Fulk, the
Council voted five (5) for and none (0) opposed to table consideration of the ordinance
determining matters incident and related to rates and charges assessed within the City by
TXU-Lone Star Gas Company The motion carried.
Conduct a Public Hearing and Consider the Adoption of an (Agenda Item VIII)
Ordinance to Establish Reinvestment Zone #22 for Okmetic, Inc.,
and to Approve a Tax Abatement Agreement
Mayor Pro Tem Kerr took his place at the Council bench.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 21, 1999
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Economic Development Executive Director David Pitstick informed Council Okmetic intends to add
approximately $3 million of new equipment into their 27,000 square foot facility, previously operated by
Crysteco Expitaxial. The agreement will include real and personal property tax abatements totaling 400%
over a ten-year period on City taxes. There will be no abatement provided on School taxes. In order to
qualify for the tax abatement, Okmetic must add at least $3 million over the 1999-2000 period. According to
projections, Okmetic will contribute $671,190 in local taxes and the City will forgo $68,880 in abatements
over the next ten years.
Glen Davis, Plant Manager for Okmetic, reviewed the project plans.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so at this time.
With no one speaking either for or against the request, Mayor Terrell closed the public hearing.
Ordinance No. 1779-10-99: An Ordinance of the City Council of the
City of Allen, Collin County, Texas, Designating Reinvestment Zone
No. 22 (Okmetic, Inc.) Providing Eligibility of the Zone for
Commercial4ndustrial Tax Abatement; Containing Findings that the
Area Qualifies to be Designated m a Reinvestment Zone and the
Improvements Sought are Feasible and Practicable and of Benefit to
the Land and the City; Providing for a Severability Clause; Providing
for a Repealing Clause; and Providing for the Effective Date of Said
Ordinance.
MOTION: Upon a motion made by Councihnember Thomas and a second by Councilmember Fulk, the
Council voted six (6) for and none (0) opposed to approve and adopt Ordinance No. 1779-10-
99 as previously captioned and to authorize the Mayor to execute documents necessary to
provide the proposed tax abatement schedule of 40% for ten years in support of the expansion
of Okmetic in Allen The motion carried.
Conduct a Public Hearing and Consider the Adoption of an (Agenda Item VO
Ordinance Amending Impact Fee Land Use Assumptions,
Amending the Impact Fee Capital Improvements Plan and
Adopting Impact Fees
Councdmember Owen took her place at the Council bench.
Senior Planner Marcie Diamond reviewed the land use assumptions
Gary Hendricks, Shimek, Jacobs & Fuiklea, L L P., stated Water and Sewer Impact Fees are calculated
with the City lunits being the boundary The North Texas Municipal Water District (NTMWD) facilities are not
included in the final calculations eligible for recovery Service areas for the thoroughfare system provide different
fees for the eight areas designated in the City of Allen due to differing road requirements/costs of those eight
service areas.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 21, 1999 PAGE 5
City Engineer George Conner reviewed staffs recommendation for the calculation of impact fees 100%
for water and sewer facilities, 100% of Transportation Impact Fees for all residential and public/quasi-public
development and 50 % of Transportation Impact Fees for Commercial/Retail, Office and Industrial land uses.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so at this time
Dick Skorburg requested consideration since he is at the preliminary plat stage.
Frank Murphy, Wynn -Jackson, is working on projects on the west side of Allen. He questioned the
inclusion of the total financing of the bond funds for the projects. He was also concerned about the NTMWD
project inclusions. Facilities agreement monies should be used as credit, as well as Collin County money, of
impact fees. Chelsea Mall calculations on total cost of service unit basis was also questioned. Impact fees
may affect dedication of right-of-way of certain developers.
Jeff Libby, representing P Bush Elkin Property Company, Ltd., expressed concern regarding the
impact of this plan and asked the issue be tabled
Bob Johnson, 198 Willow Creek, Allen, Texas, suggested the economic development impact
differential among neighboring communities be considered as well as service areas
Bill Wines, property owner, suggested a reduction in residential sewer fees for users if impact fees are
enforced. He asked Council to adopt a policy to allow developers to pay only the costs associated with the
roadway and development affecting their property
With no one else speaking either for or against the request, Mayor Terrell closed the public hearing.
City staff responded to comments made during the public hearing. Facility agreements will be
credited to impact fees Accounting will deal with Sewer Impact Fees to pay for NTMWD charges. An
adjustment will need to be made on a few roads previously included in the calculation
City staff reviewed comparisons of today's cost versus the cost after impact fees and grandfathering of
developments when an impact fee ordinance takes effect. Staff will provide additional information on the
difference of costs between communities.
MOTION: Upon a motion made by Councilmember Folk and a second by Councilmember Gallagher, the
Council voted seven (7) for and none (0) opposed to postpone consideration of this item to the
November 4, 1999, regular meeting. The motion carried.
Other Business (Agenda Item X)
�r A. Governance Self -Evaluation
The Governance Self -Evaluation was not held.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 21, 1999
B. Calendar
PAGE 6
• October 25 - Triad Council/Allen ISD/Chamber Meeting
• October 29 - Halloween Concert - Kenny & the Kasuals/]oe Farmer Recreation
Center/7:00-10:00 p.m.
C. Items of Interest
There were no items of interest.
Executive Session (Agenda Item XI)
The Executive Session was not held.
Reconvene and Consider Action on Items Discussed During (Agenda Item XII)
Executive Session
No action was taken.
Adiourn (Agenda Item XIII)
MOTION: Upon a motion made by Councilmember Gallagher and a second by Mayor Pro Tem Kerr, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 11 23 p.m. on Thursday, October 21, 1999 The motion carried.
These minutes approved on the 4th day of November, 1999
ATTEST:
/s�Li 'J J, Ol--
JOY Mo on, CMC, CITY SECRETARY
E
APPROVED:
Stephen Terrell, MAYOR