Min - City Council - 1999 - 12/02 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 2, 1999
Present:
Stephen Terrell, Mayor
Councilmembers
David Kerr, Mayor Pro Tem
Lonnie Thomas
Doug Gallagher
Susan Bartlemay
Kenneth Folk
Melissa Owen
City Staff:
Peter H. Vargas, City Manager
7udy Morrison, City Secretary
Peter G. Smith, City Attorney
DINNER AND PRE -MEETING WORKSHOP
Call to Order and Announce a Ouorum is Present (Agenda Item I)
With a quorum of the Councilmembers present, dinner and the pre -meeting workshop session of the
Allen City Council was called to order by Mayor Terrell at 6:24 p.m. on Thursday, December 2, 1999, in the
Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Discuss Current Aeenda (Agenda Item II)
There was no discussion regarding the current agenda.
Items of Interest (Agenda Item HD
A. Y2K Update
Assistant Fire Chief Kenneth Lindsey reported on the Y2K efforts in the City of Allen.
B. Update on Architect Selection for the Police and Courts Building and the Central Fire Station
Community Development Director Bill Petty presented an update on the architect selection
process. Questions arising from the presentation will be answered by staff and forwarded to
Council in a written format prior to the December 16 meeting.
C Briefing Regarding the Plans for the Athletic Complex/Community Park
Staff proposed the Parks and Recreation Board be used along with Staff to serve on the
selection committee to determine the top three qualified firms.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 2, 1999
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D Briefing Regarding the Schematic Plan for the Don Rodenbaugh Natatorium
Parks and Recreation Director Don Horton reviewed the schematic plan process Dwayne
Brinkley presented a schematic plan and elevation for the natatorium
E. Briefing Regarding the New Format for the City Council Agenda and Rules of Order and
Procedure
Discussion was held regarding changing the meeting time to 7*00 p.m Discussion also took
place regarding time allowances for speakers. Council will hold further discussions on this
issue during the workshop session of the December 16 regular meeting. The City Manager
requested Council forward any questions to his office prior to the next regular meeting.
Policy Aeenda (Agenda Item IV)
There was no discussion regarding the policy agenda.
The workshop session recessed at 7:24 p.m.
REGULAR MEETING
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
convened by Mayor Terrell at 7.40 p.m. on Thursday, December 2, 1999, in the Council Chambers of the
Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
(Agenda Item V)
• Citizens' Comments
There were no citizens' comments.
Consent Aeenda (Agenda Item VI)
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Bartlemay,
the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the
consent agenda as follows:
A. Approve Minutes of the November 2, 1999, Joint Workshop of the Allen City Council,
Library Board and Allen Arts Alliance.
B. Approve Minutes of the November 4, 1999, Regular Meeting.
C. Accept Resignation from Mr Danny McLarty and Declare a Vacancy in Place No. 1 of the
Allen Arts Alliance.
�+ D Authorize Execution of Contracts with CENTRA HealthPlan LLC to Serve as a Third -Party
E Administrator and USBenefits to Serve as the Stop -Loss Insurance Carrier for the
Implementation of a Self -Funded Health Benefit Insurance Program.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 2, 1999
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Council approved the development of a self-funded health benefit insurance program for the
City of Allen and authorized the City Manager to execute a contract with CENTRA
HealthPlan LLC to serve as the City's Third -Party Administrator and USBenefits to serve as
the City's Stop -Loss Insurance Carrier.
The motion carried.
Statutory Azenda (Agenda Item VID
MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Fulk, the
Council voted seven (7) for and none (0) opposed to approve and adopt all items on the
Statutory Agenda as recommended and as follows:
A. Adopt an Ordinance Adopting the 1999 National Electrical Code with Amendments.
Ordinance No. 1785-12-99: An Ordinance of the City Council of the City of Allen, Collin
County, Texas, Amending the City of Allen Code of Ordinances, by Amending Chapter 4,
Section 4-3(2) to Adopt the National Electrical Code, 1999 Edition; by Amending Section 4-
5 (E) to Provide Amendments to the National Electrical Code, 1999; Providing a
Severability Clause; Providing a Savings Clause; Providing a Repealing Clause; Providing
for a Penalty of Fine not to Exceed the Sum of Two Thousand Dollars ($2,000) for Each
Offense; and Providing an Effective Date.
B. Authorize Execution of a Purchasing Agreement with Kimball Office Group in the Amount of
$314,797.04 for the Purchase of Furniture, Case Goods and Cubicle Systems for the New City
Hall.
Council authorized the City Manager to execute a purchasing agreement with Kimball Office
Group in the amount of $314,797 04 for the purchase of furniture, case goods and cubicle
systems and the installation of these items in the new City Hall.
Authorize Execution of a Contract with David C. Baldwin, Inc., in the Amount of $64,000 for
Design Services and Establish a Development Budget of $881,552 for the Development of
Bethany Ridge, Twin Creeks and Glendover Neighborhood Parks.
Council authorized the City Manager to execute a contract with David C. Baldwin, Inc., in the
amount of $64,000 for design services and to establish a budget of $881,552 for the
development of Bethany Ridge, Twin Creeks and Glendover Neighborhood Parks
D Authorize Execution of an Amended and Restated Tax Abatement Agreement for CFH-FTAX
Limited Partnership in Support of a 115,000 Square Foot Facility
Council authorized the Mayor to execute documents necessary for the amended and restated
in abatement schedule of 40% for ten consecutive years for CFH-FTAX Limited Partnership.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 2, 1999
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E. Authorize Execution of a Tax Abatement Agreement to Support the Relocation of AT&T
Corporation.
Council authorized the Mayor to execute documents necessary for the amended and restated
tax abatement schedule of 40% for ten consecutive years in support of the relocation of the
AT&T Corporation to Allen.
F Authorize Execution of a Contract with Clark Condon Associates in the Amount of $22,700
for Design Services Related to the Don Rodenbaugh Natatorium
Council authorized the City Manager to execute a contract with Clark Condon Associates in
the amount of $22,700 for design services related to the Don Rodenbaugh Natatorium.
G. Approval of the Schematic Plan for the Don Rodenbaugh Natatorium.
Council approved the schematic plan for the Don Rodenbaugh Natatorium as presented by
Brinkley Sargent Architects, authorized the City Manager to carry the plan forth to the Allen
Independent School District (AISD) Board of Trustees for its approval and authorized the
attachment of the approved schematic plan to the AISD/City Joint Use Agreement.
El H. Receive Quarterly Investment Report for Period Ending September 30, 1999
I. Receive CIP (Capital Improvements Program) Status Report.
The motion carried.
TABLED ITEM FROM SEPTEMBER 2, 1999: Adopt an (Agenda Item VIIp
Ordinance for a Planned Development District Containing Single
Family Development and Shopping Center Uses on 83.5 Acres of
Land Located Southeast of Stacy Road and Curtis Lane as
Requested by West Allen Joint Venture
MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember
Bartlemay, the Council voted seven (7) for and none (0) opposed to remove this item from the
table. The motion carried.
Planning Director Marina Sukup informed Council the proponent had requested this item be
withdrawn from consideration before the Council.
MOTION: Upon a motion made by Councilmember Fulk and a second by Mayor Pro Tem Kerr, the
Council voted seven (7) for and none (0) opposed to accept the withdrawal request by West
Allen Join Venture for its request for a Planned Development District containing single family
development and shopping center uses on 83.5 acres of land located southeast of the
intersection of Stacy Road and the future extension of Watters Road. The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 2, 1999
PAGES
Conduct a Public Hearing and Consider the Adoption of an (Agenda Item DO
Ordinance Granting a Specific Use Permit to a Restaurant with a
Private Club for Colter's Real Estate, Ltd., on 0.94 Acres of Land
Located Northwest of US 75 and McDermott Drive
Planning Director Marina Sukup reviewed the request for a Specific Use Permit for a restaurant with a
private club for a Colter's Barbecue Restaurant. The Planning and Zoning Commission recommended approval of
the request subject to the site plan, elevations and floor plan as submitted by the proponent.
Tom Englehart, proponent, presented a color rendition of the restaurant. The separate bar is a new
concept for Colter's.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so at this time.
With no one speaking either for or against the request, Mayor Terrell closed the public hearing.
Ordinance No. 1786-12-99: An Ordinance of the City Council of the
ity of Allen, Collin County, Texas, Amending the Comprehensive
Zoning Ordinance No. 1425-5-96 and Zoning Map, as Previously
ended, by Granting a Specific Use Permit for Restaurant with
Private Club on Property Zoned Planned Development No. 54, and
Being Lot 9, Block D of Bray Central Addition, City of Allen, Collin
County, Texas, and Being Further Described in Exhibit "A"
Attached Hereto; Providing for Special Conditions; Providing for
Approving of the Site Plan, Building Elevations and Floor Plan
Attached Hereto as Exhibits "B," "C" and 'D" Respectively;
Providing a SeverabiBty Clause; Providing a Savings Clause;
Providing for a Penalty of Fine not to Exceed the Sun of Two
Thousand Dollars ($2,000) for Each Offense; and Providing for an
Effective Date.
MOTION: Upon a motion made by Councdmember Gallagher and a second by Councilmember Owen,
the Council voted seven (7) for and none (0) opposed to approve and adopt Ordinance No.
1786-12-99 as previously captioned for a Specific Use Permit for a restaurant with a private
club for a Colter's Barbecue Restaurant as recommended by the Planning and Zoning
Commission. The motion carried.
Other Business (Agenda Item X)
A. Governance Self -Evaluation
The Governance Self -Evaluation was not held.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 2, 1999
B Calendar
• December 4 - Rudolph Run
1 Mile Fun Ru /8:00 a.m. and 5K Certified Course/8:30 a.m.
• December 4 - Home for the Holidays
• December 4 - Christmas Parade and Christmas Tree Lighting Ceremony
• December 5 - Sunday Sounds/Council Chambers/2:00 p.m.
• December 10 - Employee Awards Dinner
C. Items of Interest
There were no items of interest.
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Executive Session (Agenda Item XI)
The Executive Session was not held.
Reconvene and Consider Action on Items Discussed During (Agenda Item XII)
Executive Session
No action was taken.
Adjourn (Agenda Item XIII)
MOTION: Upon a motion made by Councilmember Thomas and a second by Mayor Pro Tem Kerr, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 8:45 p.m. on Thursday, December 2, 1999 The motion carried.
These minutes approved on the 16th day of December, 1999
APPROVED:
/�
Stephen Terrell, MAYOR
ATTEST:
a44y Mor on, CMC/AAE, CITY SECRETARY