Min - City Council - 1999 - 12/16 - RegularALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 16, 1999
Present:
Stephen Terrell, Mayor
Councilmembers:
David Kerr, Mayor Pro Tem
Lonnie Thomas
Doug Gallagher (absent)
Susan Bartlemay
Kenneth Falk
Melissa Owen
City Staff:
Peter H. Vargas, City Manager
Judy Morrison, City Secretary
Peter G. Smith, City Attorney
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DINNER AND PRE -MEETING WORKSHOP
Call to Order and Announce a Ouoivm is Present (Agenda Item I)
With a quorum of the Councilmembers present, dinner and the pre -meeting workshop session of the
Allen City Council was called to order by Mayor Terrell at 6 25 p.m. on Thursday, December 16, 1999, in
the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas.
Discuss Current Agenda (Agenda Item H)
There was no discussion regarding the current agenda.
(Agenda Item III)
Briefing Regarding the City Council Rules of Order and Procedure
Council discussed the proposed City Council Rules of Order and Procedure.
REGULAR MEETING
With a quorum of the Councilmembers present, the regular session of the Allen City Council was
convened by Mayor Terrell at 7 40 p.m. on Thursday, December 16, 1999, in the Council Chambers of the
Allen Public Library, Two Allen Civic Plaza, Allen, Texas
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 16, 1999
PAGE 2
Public Recoenition (Agenda Item IV)
• Citizens' Comments
Warren Johnson, 810 Autumn Lake, Allen, Texas, thanked the City of Allen for its support and efforts in
the preservation of the historic dam.
Dave James, P O. Box 2552, McKinney, Texas, announced he is officially running for Collin County
Commissioner, Precinct 3.
Present a Plaque -of -Appreciation to Mr Danny McLarty, a Former Board Member of the Allen Arts
Alliance.
The Mayor presented a plaque -of -appreciation to former board member Danny McLarty He thanked
him for his dedicated service to the Cite of Allen
(Agenda Item V)
MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Thomas, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the consent
agenda as follows:
A. Approve Minutes of the December 2, 1999, Regular Meeting
Adopt a Resolution Repealing Policy Governance and Adopting the City Council Rules of
Order and Procedure.
Resolution No. 1787-12-99(R): A Resolution of the City Council of the City of Allen, Collin
County, Texas, Adopting the City of Allen City Council Rules of Order and Procedures
Attached Hereto as Exhibit "A"; Providing for a Repealing Clause; and Providing an
Effective Date.
The motion carried
(Agenda Item VI)
MOTION: Upon a motion made by Councilmember Owen and a second by Mayor Pro Tem Kerr, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the Statutory
Agenda as recommended and as follows
A. Adopt a Resolution Adopting the City of Allen Annexation Plan.
Resolution No. 1788-12-99(R): A Resolution of the City Council of the City of Allen, Collin
County, Texas, Adopting an Annexation Plan for the City; and Providing an Effective
Date.
ALLEN CITY COUNCIL
REGULAR MEETING
® DECEMBER 16, 1999 PAGE 3
B. Adopt a Resolution Authorizing Intervention in GUD No. 8976, TXU Lone Star Pipeline's
Application to the Railroad Commission to Increase its City Gate Rate
Resolution No. 1789-12-99(R): A Resolution of the City Council of the City of Allen, Collin
County, Texas, Authorizing Intervention in GET) No. 8976, TXU Lone Star Pipeline's
Application to the Railroad Commission to Increase its City Gate Rate; Further Authorizing
Participation with the Steering Committee of Cities Served by Lone Star in Proceedings
Before the Railroad Commission or Subsequent Appeals; Requiting Rate Case Expense
Reimbursement of Reasonable Costs Incurred by the Steering Committee for Attorneys,
Consultants and Witnesses and Other Associated Costs; and Providing an Effective Date.
C Adopt a Resolution Revising the Emergency Management Plan for the City of Allen
Resolution No. 1790-12-99(R): A Resolution of the City Council of the City of Allen,
Collin County, Texas, adopting an Emergency Management Plan for the City of Allen in
Conformance with Public Law 81-920 and 93-288 and in Conformance with the Texas
Disaster Act of 1975 and Ordinance No. 487-1-84 of the City of Allen.
D. Adopt a Resolution Providing the Addition of a Waterline to Highpomt Estates and Dedication
of Right -of -Way for the Future Maintenance of Highpomt Drive
Resolution No. 1791-12-99(R): A Resolution Providing for the Addition of an Initial
Waterline in I ighpoint Drive and the Dedication of Right -of -Way for Highpoint Drive
for Future Maintenance of the Road and the Payment of These Improvements.
E Authorize Execution of a Contract with Jones & Boyd, Inc., in the Amount of $188,000 for
the Design of the Streets around the New Park at Malone Drive and Main Street and Approve
a Budget of $2,085,500 for Construction of the Project.
Council authorized the City Manager to execute a contract with Jones & Boyd, Inc., in the
amount of $188,000 for design services for streets around the new park at Malone Drive and
Main Street and set a budget of $2,085,500 for the project.
F Authorize Execution of a Contract with Halff Associates, Inc., in the Amount of $27,850 for
Engineering Services to Protect the Old Stone Dam on Cottonwood Creek
Council authorized the City Manager to execute a contract with Halff Associates, Inc., in the
amount of $27,850 for engineering services to include long- and short-term solutions to
erosion problems in order to protect the Old Stone Dam on Cottonwood Creek.
G. Authorize Execution of a Contract with David C Baldwin, Inc., in the Amount of $60,695 for
the Landscaping Design of the New City Hall and the Civic Plaza.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 16, 1999
PAGE 4
Council approved the removal of all landscape design -related costs from Ron Hobbs' contract
and authorized the City Manager to execute a contract with David C Baldwin, Inc., in the
amount of $60,695 for the landscaping design of the new City Hall and the Civic Plaza
H. Authorize Execution of a Contract for the Purchase and Installation of Multi -media Systems
for the New City Hall.
Council authorized the City Manager to execute a contract with Intellisys Group in the amount
of $153,285 for the purchase and installation of multi -media systems in the Council Chambers
for the New City Hall.
Authorize Execution of a Lease Agreement with Cook Inlet/VoiceStream PCS, L.L.C., in the
Amount of $1,000 per month for the Installation and Use of Cellular Antennae on the City
Water Tower at Custer Road.
Council authorized the City Manager to execute a five-year lease agreement with Cook
Inlet/VoiceStream PCS, L L.C., in the amount of $1,000 per month for the installation and
use of a cellular antennae on the City water tower located at Custer Road.
L Receive CIP (Capital Improvements Program) Stains Report
The motion carried
Conduct a Public Hearing and Adopt an Ordinance Requesting a (Agenda Item VII)
Specific Use Permit for Motorcycle Sales at the Bethany Plaza
Shopping Center, Suite 110, Located on 3.67 Acres of Land at the
Northeast Comer of Bethany Drive and SH 5
Planning Director Marina Sukup reviewed the request for a Specific Use Permit (SUP) for motorcycle
sales at the Bethany Shopping Center. The Planning and Zoning Commission recommended approval of the
request subject to the following conditions 1) The SUP shall be limited to motorcycle sales and related retail
only; no repairs or installation of parts shall be permitted; 2) There shall be no outside display or storage; and,
3) If a Certificate of Occupancy is not issued for use within six months of the granting of the SUP, the SUP
shall expire
The proponent, Mark Tretheway, reviewed the product line intended for this request
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the
request to do so at this time.
With no one speaking either for or against the request, Mayor Terrell closed the public hearing
Council discussed the hours of operation being consistent with other retail establishments in the shopping
center
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ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 16, 1999
Ordinance No. 1792-12-99: An Ordinance of the City of Allen, Collin
County, Texas, Amending Comprehensive Zoning Ordinance No.
1425-5-96 and Zoning Map, as Previously Amended, by Granting a
Specific Use Permit (SUP) for Motorcycle Sales on 3.67 Acres Zoned
"SC Shopping Center District" in the William Perrin Survey,
Abstract No. 708, City of Allen, Coffin County, and Being Further
Described in Exhibit "A" Attached Hereto; Providing for a Site Plan
and Special Conditions Attached Hereto as Exhibits "B" and "C"
Respectively, Providing for a Repealing Clause; Providing for a
Severability Clause; Providing for a Savings Clause; Providing for a
Penalty of Fine not to Exceed the Sum of Two Thousand Dollars
($2,000) for Each Offense; and Providing an Effective Date.
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MOTION: Upon a motion made by Councilmember Thomas and a second by Mayor Pro Tem herr, the
Council voted six (6) for and none (0) opposed to approve and adopt Ordinance No. 1792-12-
99 as previously captioned granting a Specific Use Permit for motorcycle sales and related
retail at Bethany Plaza Shopping Center with the following amendments: 1) The SUP shall be
limited to indoor retail sales of motorcycles and related retail merchandise only, no repairs or
installation of parts shall be permitted; and, 2) There shall be no outside display, storage,
demonstration or testing operations of motorcycles The motion carried.
Selection for Architectural Design Services for Central Fire Station (Agenda Item VIII)
with Fire Administrative Facilities
Council discussion included the selection of an architectural firm that will provide functionality, attention
to detail and umovation to the project The firms selected by staff were disqualified for consideration.
MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Owen, the
Council voted five (5) for and one (1) opposed with Councilmember Thomas casting the
negative vote, to authorize the City Manager to execute an agreement with HDR Architects
for architectural design services for the Central Fire Station with fire administrative facilities
The motion carried
Selection for Architectural Design Services for the Expansion to the (Agenda Item IX)
Police and Court Facility
MOTION: Upon a motion made by Councilmember Thomas and a second by Councilmember Fulk, the
Council voted six (6) for and none (0) opposed to authorize the City Manager to execute an
agreement with ProForma Architecture, Inc , for architectural design services for the
expansion to the Police and Court facility The motion carried.
Due to the in-depth analysis of the renovations needed and innovation solutions offered, Council felt
ProForma will do an excellent job for the City of Allen.
ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 16, 1999 PAGE 6
Autoum (Agenda Item XIII)
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Bartlemay,
the Council voted six (6) for and none (01 opposed to adjourn the regular session of the Allen
City Council at 9:33 p.m. on Thursday, December 16, 1999 The motion carried
These minutes approved on the 6th day of January, 2000.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Juify Mor on, CMC/AAE, CITY SECRETARY
Other Business
(Agenda Item X)
A Governance Self -Evaluation
The Governance Self- Evaluation was not held.
B Calendar
January 14-15 Staff Retreat
February 21 First Day to File for General Election
March 10-14 National League of Cities Conference
C Items of Interest
There were no items of interest
Executive Session
(Agenda Item XI)
A
The Executive Session was not held.
Reconvene and Consider Action on Items Discussed During
(Agenda Item XII)
Executive Session
No action was taken.
Autoum (Agenda Item XIII)
MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Bartlemay,
the Council voted six (6) for and none (01 opposed to adjourn the regular session of the Allen
City Council at 9:33 p.m. on Thursday, December 16, 1999 The motion carried
These minutes approved on the 6th day of January, 2000.
APPROVED:
Stephen Terrell, MAYOR
ATTEST:
Juify Mor on, CMC/AAE, CITY SECRETARY