Min - City Council - 2001 - 04/05 - RegularALLEN CITY COUNCIL
REGULAR MEETING
APRIL 5, 2001
Present:
Stephen Terrell, Mayor
Councilmembers:
Doug Gallagher, Mayor Pro Tem
Lonme Thomas
Richard Buchanan
Susan Bartlemay
Kenneth Fulk
Melissa Owen
City Staff:
Peter H. Vargas, City Manager
Judy Morrison, City Secretary
Peter G. Smith, Attorney
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:15 p.m. on Thursday, April 5, 2001, in the Council Chambers of the Allen City
Hall, One Allen Civic Plaza, Allen, Texas. Items discussed in the preceding workshop included:
• Briefing Regarding the North Texas Municipal Water District (NTMWD) Board Appointment.
• Presentation of the Schematic Plan for Malone Community Park.
• Briefing Regarding the Bids for the Police Building Expansion.
Items discussed in the March 22, 2001, Special Called Joint Council and Planning and Zoning Commission
Workshop included:
• Discussion of Revisions to the Allen Land Development Code.
• Informal Discussions of the following:
o Consolidated Alternative Transportation and Trail Plan
o Street Image Study
Pledge of Alleeiance
Public Recognition
1. Citizens' Comments.
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 5, 2001
PAGE
• Boy Scouts were recognized from Troop 224 and Troop 306 who were worlang on ment
badges in citizenship. One of the requirements for the ment badge is attending a City Council
meeting.
2. Administer the Oath -of -Office and Present a Certificate -of -Appointment to the Newly Appointed
Member of the Board of Adjustment and the Building and Standards Commission.
City Secretary Judy Morrison administered the Oath -of -Office and Mayor Terrell presented a
Certificate -of -Appointment to Robert Engle, the newly appointed member of the Board of Adjustment
and the Budding and Standards Commission. His terms expire September 30, 2002.
3. Presentation of the Texas Recreation and Parks Society's Gold Medal Award to the City Council by
Don Horton, Director of Parks and Recreation, on behalf of the Parks and Recreation
Department.
4. Presentation of Proclamations from the Office of the Mayor.
• Presentation of a Proclamation to Lynn Piper, Crisis Services Coordinator with the Rape
Crisis Center of Collin County, Recognizing the Month of April as Sexual Assault Awareness
Month.
• Presentation of a Proclamation to Chief William Rushing Proclaiming the Week of April 8-
14, 2001, as National Telecommunicator's Week.
5. Introduction of New Employees with the Human Resources Department.
MOTION: Upon a motion made by Mayor Pro Tem Gallagher and a second by Councdmember Fulk, the
Council voted seven (7) for and none (0) opposed to approve and adopt all items on the consent
agenda as follows:
6. Approve Minutes of the March 15, 2001, Regular Meeting.
7. Adopt an Ordinance Amending the Code of Ordinances, Chapter 9, "Motor Vehicles and
Traffic," Designating a Portion of Hedgcoxe Road as a School Zone for the Beverly Elementary
School.
ORDINANCE NO. 1929-4-01: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CODE OF ORDINANCES BY
AMENDING CHAPTER 9, "MOTOR VEHICLES AND TRAFFIC;' ARTICLE V. "OPERATION OF
VEHICLES," DIVISION 2, "SPEED REGULATIONS," SECTION 9-137(13), DESIGNATING THE
PORTION OF HEDGCOXE ROAD THREE HUNDRED (300) FEET WEST OF THE
INTERSECTION OF HEDGCOXE ROAD AND DUCHESS DRIVE AND CONTINUING EAST
ALONG HEDGCOXE ROAD TO A POINT SIX HUNDRED (600) FEET EAST OF THE
INTERSECTION OF HEDGCOXE ROAD AND DUCHESS DRIVE AS A SCHOOL ZONE FOR
BEVERLY ELEMENTARY SCHOOL WITH A MAXIMUM PRIMA FACIE SPEED LIMIT OF
TWENTY (20) MILES PER HOUR FOR MOTOR VEHICLES; PROVIDING A REPEALING
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 5, 2001
PAGE
PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE.
S. Adopt a Resolution Authorizing the Execution of an Agreement with the State of Texas, Office of
the Governor, Criminal Justice Division, to Accept the Local Law Enforcement Block Grant
Award of no more than $10,000, if Awarded.
RESOLUTION NO. 1930.401(Rl: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING AN AGREEMENT WITH THE STATE OF
TEXAS, OFFICE OF THE GOVERNOR CRIMINAL JUSTICE DIVISION TO ACCEPT THE LOCAL
LAW ENFORCEMENT BLOCK GRANT - EQUIPMENT ONLY, GRANT PROGRAM, IF AWARDED;
AND PROVIDING FOR AN EFFECTIVE DATE.
Adopt a Resolution Authorizing the City of Allen to Apply for the Collin County Park and Open
Space Matching Grant Program.
RESOLUTION NO. 1931-4-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT,'
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON
BEHALF OF THE "APPLICANT" IN DEALING WITH COLLIN COUNTY, HEREINAFTER
REFERRED TO AS "GRANTOR," FOR THE PURPOSE OF PARTICIPATING IN THE COLLIN
COUNTY PARK AND OPEN SPACE MATCHING GRANT PROGRAM, HEREINAFTER
REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE
TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT" MATCHING
SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR
PERMANENT PUBLIC PARK AND OPEN SPACE USES; AND PROVIDING FOR AN
EFFECTIVE DATE.
10. Consider Adoption of a Resolution for the Continued Support of State Funding for Small City
and Rural Public Transportation in Texas.
RESOLUTION NO. 19324-O1(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, SUPPORTING A BIENNIUM APPROPRIATION INCREASE
TO SMALL CITY AND RURAL PUBLIC TRANSPORTATION FROM THE TEXAS
LEGISLATURE AND THAT THE STATE UNDERTAKE BY MEANS OF INTERIM
LEGISLATIVE STUDY A PERMANENT FINANCIAL RESOLUTION FOR PUBLIC
TRANSPORTATION THAT WILL PROVIDE LONG-TERM STABILITY AND PREDICTABILITY
WITH AN ADEQUATE AND GROWING FUNDING BASE FOR THE FUTURE.
11. Receive the Summary of Property Tax Collections as of January 31, 2001.
12. Receive the CIP (Capital Improvement Program) Status Report.
The motion carried.
Regular Aeenda
13. Consider All Matters Incident and Related to the Issuance and Sale of $20,715,000 General
Obligation Refunding and Improvement Bonds, Series 2001, for (1) Construction of a Training
Tower at the New Central Fire Station and Administrative Facility; (2) Street and Drainage
11
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 5, 2001
PAGE 4
Improvements; (3) Land Purchase and Design of a New Library; (4) Construction of an Athletic
Complex and Other Park Construction Projects and the Adoption of an Ordinance Approving
the Sale.
ORDINANCE NO. 1933-401: AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF
ALLEN, TEXAS, GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS,
SERIES 2001"; SPECIFYING THE TERMS AND FEATURES OF SAID BONDS, LEVYING A
CONTINUING DIRECT ANNUAL AD VALOREM TAX FOR THE PAYMENT OF SAID BONDS,
PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING BONDS OF THE CITY,
AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE,
PAYMENT AND DELIVERY OF SAID BONDS, INCLUDING THE APPROVAL AND
EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT AND THE APPROVAL AND
DISTRIBUTION OF AN OFFICIAL STATEMENT; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pro Tem Gallagher
and a second
by Councilmember
Bartlemay, the
Council voted seven (7) for and none
(0) opposed to
approve and adopt
Ordinance No.
1933-4-01 as previously captioned. The motion carred.
Contact
Amount
14. Consider Awarding or Rejecting Bids and Authorize Execution of Contracts to the Awarded
Bidders for the Construction of the Police Building Expansion with the Sum of the Contract
Amounts to be $3,373,921, to Immediately Execute Designated Deduct Change Orders to Reduce
the Contract Amounts to 53,313,947, to Execute a Deduct Change Order with Gallagher
Construction Management Services for 540,000 and to Set a Total Project Budget of $4,400,000.
BUDGET RECAP
BPk
Bid Package Deunpnon
Contractor
Contact
Amount
Cost Saving
Change
Orders
Final Contract
BP -01-B
Final Claming
TnStar Cleaning
$4,500
$4,500
BP -02-C
Paving
TSR Concrete Conshucnon Services,Inc
$235,000
$137,9311
$197,069
BP -02-D
Pavement Markings
Striping Plus, Inc
$8,432
$8,432
BP -03-A
Structural Concrete
Siulove Construction Co. Inc
$199,000
$1991000
BP -04-A
Masonry
Gay and Son Masonry, Inc
5426,285
$426,285
BP -05-A
Steel
Plyler Steel Fabrication
$623,984
$(6,500)
$617,484
BP -06-A
Millwork
Wainer Architectural Millwork
S40,396
$40,396
BP -07-A
Roofing
Weatherguard Industries, Inc
$98,000
$98,000
BP47-B
I Joint Student
G.. & Assomates, Inc
$3,975
$3,975
BP -0t
Fireproofing
LCR Cantracvma
$6,135
$6,135
BP -09-A
Doors
Ryer-Weathertbrd Company
$57,133
$0261
556,407
BP48-B
Glass
Tremor Glass Company
$125,500
$(2,080)
$123,420
BP -08-C
OH Doors
Overhead Boor Company of Dallas
$875
$875
BP49-A
Drywall
True (Ind. Inc
$367,442
$(6,000)
$361,442
BP -09-B
Cerems Tile
Shaw Contract Floonng Semmes
$43,249
$43,249
BP -09C
Floor Coverings
Vector Concepts
$57,345
$57,345
13P -09-D
Painting
M Danny Hams., Inc
$104,474
$(3,914)
$100,560
RP -09 -E
Plaster
Southwest Lath and Plaster, Inc
$35,000
$35,000
BP -10-A
Toilet Parirtons
I TBS Spemalnes Direct, fine
$9,480
BP -10-E
FEC
TBS S peca irelties Direct, Inc
$435
$9.915
BP -10-B
Markerboards
Claerhout Associates, Inc
$2,750
$2,750
BP -10-C
Metal Lackey
Drversufied Interest, Inc
$22,783
$22,783
A
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 5, 2001
PAGE
MOTION: Upon a motion made by Councilmember Owen and a second by Counmlmember Fulk, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to execute a
contract to each of the lowest, responsive, responsible bidders listed and in the amounts
indicated on the Budget Recap Sheet, for the construction of the Police Building Expansion,
with the sum of the contract amounts to be $3,373,921 and to set a total project budget of
$4,400,000. The Council authorized the City Manager to immediately execute deduct change
orders with the companies detailed in the Budget Recap Sheet to reduce the contract amounts
to $3,313,947 and to execute a deduct change order with Gallagher Construction Company for
$40,000. The motion carred.
Other Business
15. Calendar.
is April 19 -Allen Community Youth Summit/Lowery Freshman Center/7.00 p.m.
• April 28 -Keep Allen Beautiful Spring Trash -Off
• May 5 -General Election
• May 10 -Canvass of Election
as May 19 ---Employee Appreciation Picnic
• June 30 -Allen USA
BUDGET RECAP
BN
Bid Package Description
Coninctor
Contract
Amount
Cost Saving
Change
O ders
Final Contract
BP -10-D
Signage
Cm Signs and Desgns
$11,320
$11,320
BP -10-H
Access Flooring
Allied Interiors
$9,530
$9,530
BP -11-C
Appliances
The Jarrell Cornpany
$1,366
$1,366
BP12-A
Blinds
Capitol Blind and Drapery Company, Inc
$6,777
$6,777
BP14-AElevators
Pyram,d Elevator Service
$27,805
$27,805
BP -15-A
Mechamcel
Texas General Mechanical Corp
$445,000
$(1.000)
$&u'm
131`45-C
Fire Spnnklers
Central Autocratic Sprinkler, Inc
$51.000
$51,000
BP -16-A
Electrical
Acme Electric Company
$348,950
$(1,823)
$347,127
Bid Package Sub -totals
$3,373,921
$(59,974)
$3,313,947
Layout
$10,000
S10,000
Testing lab
Rorie Engineers, Inc
$24,000
$24,000
Protons
$7,344
$7,344
Asbestos Testing
$3,266
$3,266
Test & Balance
Engmeered An Balance Company, Inc
$16.000
$16,000
General Conditions & Fees
Gallagher Construction Management Svcs
$482,000
$(40,000)
$442,000
Temp. Facilities
$8,000
$8,000
Storm water Pollunon
Prevennot Plan
$2,500
$2,500
Rendrursables
$16,400
$16,400
Bond Serve Fees
$12,937
$12,937
Construction Total
$3,956,368
$(99,974)
$3,856,394
Owner Contingency
$150,"
$150,000
A/E Fees
pro -tomo archilecis, me
$285,318
$18,438
$303,756
GBW Engineers, Inc.
$850
$850
Budget Total
$4.392,536
$(81,536)
$4,311,000
MOTION: Upon a motion made by Councilmember Owen and a second by Counmlmember Fulk, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to execute a
contract to each of the lowest, responsive, responsible bidders listed and in the amounts
indicated on the Budget Recap Sheet, for the construction of the Police Building Expansion,
with the sum of the contract amounts to be $3,373,921 and to set a total project budget of
$4,400,000. The Council authorized the City Manager to immediately execute deduct change
orders with the companies detailed in the Budget Recap Sheet to reduce the contract amounts
to $3,313,947 and to execute a deduct change order with Gallagher Construction Company for
$40,000. The motion carred.
Other Business
15. Calendar.
is April 19 -Allen Community Youth Summit/Lowery Freshman Center/7.00 p.m.
• April 28 -Keep Allen Beautiful Spring Trash -Off
• May 5 -General Election
• May 10 -Canvass of Election
as May 19 ---Employee Appreciation Picnic
• June 30 -Allen USA
ALLEN CITY COUNCIL
REGULAR MEETING
APRIL 5, 2001 PAGE 6
16. Items of Interest.
Executive Session
The Executive Session was not held.
17. Reconvene and Consider Action on Items Discussed during Executive Session.
Adjourn
MOTION: Upon a motion made by Councdmember Owen and a second by Councilmember Bartlemay, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 7:56 p.m. on Thursday, April 5, 2001. The motion canned.
These minutes approved on the 19' day of April, 2001.
APPROVED:
tephen Terrell, MAYOR
ATTEST:
Juo Morriso , CMC/AAE, CITY SECRETARY