Min - City Council - 2001 - 09/20 - RegularALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 20, 2001
Present:
Stephen Terrell, Mayor
Councilmembers:
Melissa Owen, Mayor Pro Tem
Debbie Stout
Richard Buchanan (absent)
Bill Petty
Susan Bartlemay
Kenneth Falk
City Staff:
Peter H. Vargas, City Manager
Judy Morrison, City Secretary (absent)
Shelley George, Assistant City Secretary
Peter G. Smith, Attorney
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:06 p.m. on Thursday, September 20, 2001, in the Council Chambers of the Allen
City Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included:
• Briefing Regarding the Voting Majority for the Planning and Zoning Commission
• Briefing Regarding the Scope of Work Proposed for the Intersection of Angel Parkway and Exchange
Parkway
Pledue of of Allegiance
Citizens' Comments.
• Presentation of a Proclamation designating September 22, 2001, as a Day of Unity and
Remembrance.
• Faye Hohmann, 1811 Caddo Lake Drive, Allen, Texas, addressed the Council regarding dangerous
driving conditions on East Bethany Drive and requested that changes be made to insure driver
safety.
• Council instructed staff to check with TXU Electric regarding the street lights at the entrance to Ms.
Hohmann's subdivision.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 20, 2001 PAGE 2
Consent Aeenda
MOTION: Upon a motion made by Councilmember Falk and a second by Councilmember Bartlemay, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the consent
agenda as follows.
2. Approve Minutes of the September 6, 2001, Regular Meeting.
3. Adopt a Resolution Establishing a Library Meeting Room Policy.
RESOLUTION NO. 1989-9-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING A POLICY GOVERNING THE USE OF THE
LIBRARY MEETING ROOM BY MEMBERS OF THE PUBLIC AND LOCAL ORGANIZATIONS;
ESTABLISHING A DEPOSIT FOR SUCH USE; AND DELINEATING RULES AND
RESPONSIBILITIES.
4. Adopt a Resolution Authorizing the City Manager to Execute an Electric Supply Agreement with
the Winning Bidder for the Electric Load of Cities Aggregation Power Project, Inc., Upon
Confirmation of Economic Benefit to the City.
RESOLUTION NO. 1990-9-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO SIGN AN
i ELECTRIC SUPPLY AGREEMENT WITH THE WINNING BIDDER FOR THE ELECTRIC LOAD
i OF CITIES AGGREGATION POWER PROJECT, INC., UPON CONFIRMATION OF ECONOMIC
BENEFIT TO THE CITY, AND PROVIDING AN EFFECTIVE DATE.
5. Adopt a Resolution Authorizing Execution of Agreements Associated with the Urban and
Community Forestry Program Grant with the Texas Forest Service.
RESOLUTION NO. 1991-9-0111): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE APPROPRIATE REPRESENTATIVE
TO EXECUTE AGREEMENTS ASSOCIATED WITH THE "URBAN AND COMMUNITY
FORESTRY PROGRAM" GRANT REQUEST COMMITTING SHARED COST OF THE PROJECT
AS DESCRIBED IN THE GRANT APPLICATION; AND PROVIDING AN EFFECTIVE DATE.
6. Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with the State of
Texas to Accept the Tobacco Compliance Grant Award of $3,000.
RESOLUTION NO. 1992-9-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING AN AGREEMENT WITH THE STATE OF
TEXAS TO ACCEPT THE TOBACCO COMPLIANCE GRANT AWARD; AND PROVIDING AN
EFFECTIVE DATE.
7. Award Bid and Authorize Execution of a Professional Services Contract for a Four -Year Lease
Contract for Fitness Equipment for the Don Rodenbaugh Natatorium and the Joe Farmer
LRecreation Center.
Council authorized the City Manager to execute a four-year lease contract with Bodyworks Fitness
Equipment, Inc , the lowest and best bidder, for an amount not to exceed $12,825 for the annual lease of
fitness equipment for the Joe Farmer Recreation Center and for an amount not to exceed $37,800 for the
annual lease of fitness equipment for the Don Rodenbaugh Natatorium.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 20, 2001 PAGE 3
8. Award Bid, Establish a Project Budget of $5,510,000, and Authorize Execution of a Construction
Contract with Preload, Inc., the Lowest and Best Bidder, for an Amount not to Exceed $2,070,212
for the Stacy Road Six Million Callon Storage Reservoir.
Council authorized the City Manager to execute a contract with Preload, Inc., the lowest and best
bidder, to construct the Stacy Road Six Million Gallon Ground Storage Reservoir, for an amount not to
exceed $2,070,212 and establish a total project budget of $5,510,000, which includes the following:
Engineering $439,800.00
Construction (Ground Storage Reservoir) $2,070,212.00
Construction (Pump Station Expansion) $2,869,988.00
Testing Services $30,000.00
Contingency $100,000.00
Total $5,510,000.00
9. Rejection of Bids and Authorization to Rebid for the Don Rodenbaugh Natatorium Landscape
and Irrigation.
10. Receive the CIP (Capital Improvement Program) Status Report.
The motion carred.
Reeular Aeenda
it. Adopt a Resolution Regarding a Fee Structure for the Don Rodenbaugh Natatorium, Joe Farmer
Recreation Center, and the Senior Center.
RESOLUTION NO. 1993-9-O1(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS. ESTABLISHING FEES FOR THE USE OF JOE FARMER
RECREATION CENTER, DON RODENBAUGH NATATORIUM, THE ALLEN SENIOR CENTER
AND OTHER PARK AND RECREATION FACILITY FEES, PROVIDING A REPEALING
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Falk and a second by Councilmember Petty, the
Council voted six (6) for and none (0) opposed to approve and adopt Resolution No.
1993-9-OI(R) as previously captioned with the following changes: (1) the after hour rental fees
for the Lakeside Clubhouse to match the Amenity Building fees; (2) Ford Park be added above
Fees on page 3; (3) language be added allowing for Park Board's designation to flex rates within
the range set by Council; and (4) the Chamber of Commerce and Allen ISD be allowed to use
non -program space at no charge. The motion carried.
12. Consider Appointments to Fill Expiring Terms and Vacancies on Various City Boards and
Commissions.
Refer to action taken under Agenda Item 15.
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 20, 2001 PAGE 4
Other Business
13. Calendar.
• October 26-27—City of Allen Haunted House and Booville/5-11 p.m/Joe Farmer Recreation
Center
14. Items of Interest.
The regular session recessed at 7 40 p.m.
Executive Session
In accordance with The Texas Local Government Code, Legal, Section 551.071; Property, Section 551.072;
Personnel, Section 551074; Staff Presentations, Section 551.075; the Allen City Council convened into
Executive Session at 7:50 p.m. on Thursday, September 20, 2001, in the Council Conference Room, Allen Civic
Plaza, 305 Century Parkway, Allen, Texas, in order to continue discussing matters pertaining to:
• Personnel–Pursuant to Section 551.074 of the Texas Government Code to Discuss Performance
Review Procedures for City Council Appointees
• Personnel–Pursuant to Section 111 074 of the Texas Government Code to Consider Appointments
to Quasi -Judicial City Boards and Commissions
z
The Executive Session adjourned at 8:03 p.m. on Thursday, September 20, 2001.
15. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into regular session at 8.45 p.m. on Thursday, September 20, 2001,
in the Council Chambers of the Allen City Hall. The following action was taken on items discussed
during Executive Session:
MOTION: Upon a motion made by Councdmember Petty and a second by Councilmember Bartlemay, the
Council voted six (6) for and none (0) opposed to approve the Interview Committee's
recommendations as follows for appointments to 611 expiring terms and vacancies on all City
boards and commissions.
Allen Arts Alliance Expiration Date
Place No. 1 - Debra Sielert September 30, 2003
Place No. 3 - Jennifer H. Kiser September 30, 2003
Place No. 5 - Dee Hennigan September 30, 2003
Place No 7 - Evelyn Dawson September 30, 2003
Board of Adlustment/Buildine and Standards Commission Expiration Date
Place No. l - Ed McRoy September 30, 2003
Place No 3 - Robert Moreno September 30, 2003
r Place No. 5 Jeff Cocking September 30, 2003
Alternate Place No. l Steven Knaack September 30, 2003
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ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 20, 2001
Cable TV & Telecommunications Advisory Committee
Expiration Date
Place No.
1
- Douglas Dreggors
September 30, 2003
Place No.
3
- Donald Wing
September 30, 2003
Place No.
5
- Mark Miller
September 30, 2003
Place No.
7
- Milt Haws
September 30, 2003
Allen Community Development Corporation
Expiration Date
Place No.
1
- Lee Howard
September 30, 2003
Place No.
3
- Lonnie Thomas
September 30, 2003
Place No.
5
- Jeff Gough
September 30, 2003
Place No.
7
- Debbie Stout
September 30, 2003
Allen Economic Development
Comoratmn
Expiration Date
Place No.
4
- Steve Matthews
September 30, 2004
Place No.
5
- Jim Brazeal
September 30, 2004
Keep Allen Beautiful
Expiration Date
Place No.
I
- Susan Bernard
September 30, 2003
Place No
2
- Kurt Kizer
September 30, 2002
Place No.
5
- Wendy Gardner
September 30, 2003
Place No.
7
- Mary Tittle
September 30, 2003
Library Board
Expiration Date
Place No.
1
- Julia Elma
September 30, 2003
Place No.
3
- George F Chrisman
September 30, 2003
Place No.
5
- John Ross
September 30, 2003
Place No.
7
- Cal Calvin
September 30, 2003
Parks and Recreation Board
Expiration Date
Place No
l
- Ben Ferguson
September 30, 2003
Place No.
3
- Vicki Wester
September 30, 2003
Place No.
5
- Scott Neice
September 30, 2003
Place No.
7
- Cheri Jones
September 30, 2003
Planning
and Zoning Commission
Expiration Date
Place No.
l
- Alan Grimes
September 30, 2003
Place No.
3
- Jeff McGregor
September 30, 2003
Place No
5
- Gary Caplinger
September 30, 2003
Place No.
7
- Robin Sedlacek
September 30, 2003
Sign Control Board
Expiration Date
Place No.
I
- Joni Halpin
September 30, 2003
Place No.
3
- Frank Brown
September 30, 2003
Place No.
5
- Griff Moore
September 30, 2003
The motion carried
PAGES
ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 20, 2001
PAGE
MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councdmember Stout, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 8:55 p.m. on Thursday, September 20, 2001. The motion carried.
These minutes approved on the 4" day of October, 2001.
APPROVED:
Stephen T rrell, MAYOR
ATTEST:
,Wily M ison, CMC/AAE, CITY SECRETARY