Min - City Council - 2001 - 10/04 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 2001
Present:
Stephen Terrell, Mayor
Councilmembers:
Melissa Owen, Mayor Pro Tem
Debbie Stout
Richard Buchanan
Bill Petty (absent)
Susan Bartlemay
Kenneth Falk
City Staff:
Peter H. Vargas, City Manager
Judy Morrison, City Secretary
Peter G. Smith, Attorney (absent)
j Bob Hager, Attorney
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:00 p.m. on Thursday, October 4, 2001, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included:
• Briefing on Presentation by proforma architects, inc., Regarding the Central Library and Civic
Auditorium
• Briefing Regarding the Revised Conceptual Design and Costs for the Allen Civic Plaza
Pledge of Allegiance
1. Citizens' Comments.
• John Kelley, 1422 Tartan Drive, Allen, Texas, announced his candidacy for the State Legislature.
• Carolyn Birdwell, 605 Ashby Place, Allen, Texas, introduced her daughter, Brittney, who was
selected runner-up for the Miss U.S. Teen, and requested sponsorship from the City of Allen.
• David W Langston, 1003 Blackwell Drive, Allen, Texas, expressed concern about the charge for
recycling. He also expressed concern regarding a traffic light at Fountain Gate and Main Street and
requested the Council contact citizens who requested personal contact.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 2001 PAGE 2
2. Presentation of a Proclamation from the Office of the Mayor.
• Presentation of a Proclamation to Assistant Chief/Fire Marshal Craig Gillis, on behalf of the
Fire Department, Proclaiming the Week of October 7-13, 2001, as Fire Prevention Week.
Administer Oaths -of -Office and Present Certificates -of -Appointment to the Newly Appointed and
Reappointed Members of Various City Boards.
Allen Arts Alliance
Expiration Date
Place No.
1
- Debra Sielert
September 30, 2003
Place No.
3
- Jennifer Kiser
September 30, 2003
Place No.
5
- Dee Henmgan
September 30, 2003
Place No.
7
- Evelyn Dawson
September 30, 2003
Board of Admstment/Buildine and Standards Commission
Expiration Date
Place No.
l
- Ed MCRoy
September 30, 2003
Place No.
3
- Robert Moreno
September 30, 2003
Place No.
5
- Jeff Cocking
September 30, 2003
Alternate
Place No. 1
- Steven Knaack
September 30, 2003
Cable TV
& Telecommunications
Advisory Committee
Expiration Date
Place No.
1
- Douglas Dreggors
September 30, 2003
Place No.
3
- Donald Wing
September 30, 2003
'i Place No.
5
- Mark Miller
September 30, 2003
Place No.
7
- Milt Haws
September 30, 2003
Allen Community Development
Corporation
Expiration Date
Place No.
I
- Lee Howard
September 30, 2003
Place No.
5
- Jeff Gough
September 30, 2003
Place No
7
- Debbie Stout
September 30, 2003
Allen Economic Development Corporation
Expiration Date
Place No.
4
- Steve Matthews
September 30, 2004
Place No.
5
- Jim Brazeal
September 30, 2004
Keep Allen Beautiful
Expiration Date
Place No.
l
- Susan Bernard
September 30, 2003
Place No.
2
- Kurt Kizer
September 30, 2002
Place No.
5
- Wendy Gardner
September 30, 2003
Place No.
7
- Mary Tittle
September 30, 2003
Library Board
Expiration Date
Place No.
1
- Julia Elina
September 30, 2003
Place No.
3
- George Chrisman
September 30, 2003
Place No.
5
- John Ross
September 30, 2003
Place No.
7
- Cal Calvin
September 30, 2003
d
Parks and
Recreation Board
Expiration Date
Place No.
1
- Ben Ferguson
September 30, 2003
Place No.
3
- Vicki Wester
September 30, 2003
Place No.
5
- Scott Neice
September 30, 2003
Place No.
7
- Cheri Jones
September 30, 2003
L
I
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 2001 PAGE 3
Planning
and Zoning
Commission
Expiration Date
Place No.
1
- Alan Grimes
September 30, 2003
Place No.
3
- Jeff McGregor
September 30, 2003
Place No.
5
- Gary Caplinger
September 30, 2003
Place No.
7
- Robin Sedlacek
September 30, 2003
Sign Control Board
Karolyn Nelson
Expiration Date
Place No.
1
- Joni Halpin
September 30, 2003
Place No.
3
- Frank Brown
September 30, 2003
Place No.
5
- Griff Moore
September 30, 2003
Community Development Corporation (CDC) Place No 3 appointee Lonnie Thomas did not receive his
Oath -of -Office awaiting a review and clarification of CDC Bylaws
Present Plaques -of -Appreciation to Former Members of Various City Boards.
Marybeth A. Bonczek
Library
08/99 - 09/01
Joel Cantwell
Allen Arts Alliance
09/00 - 09/01
Sheila Dauth
Keep Allen Beautiful
08/99 - 02/01
William "Bill" Kapka
Cable TV and Telecommunications
09/97 - 09/01
Steven Knaack
Cable TV and Telecommunications
08/99 - 09/01
C. Ray Lewis
Sign Control
08/99 - 09/01
Kay McKenna
Keep Allen Beautiful
09/99 - 09/01
Karolyn Nelson
Planning and Zoning
09/00 - 09/01
Joyce Richards
Allen Arts Alliance
09/00 - 09/01
Robin Sedlacek
Community Development Corporation
06/96 - 09/01
Lonnie Simmons
Keep Allen Beautiful
06/97 - 09/01
Amy Smith
Keep Allen Beautiful
08/99 - 09/01
Audrey Smyth
Keep Allen Beautiful
08/99 - 09/01
James T Willis
Board of Adjustment
08/99 - O1/01
Donna Drews Various
Library
09/95 - 09/01
MOTION: Upon a motion made by Councilmember Buchanan and a second by Councilmember Stout, the
Council voted six (6) for and none (0) opposed to approve and adopt all items on the consent
agenda as follows:
5. Approve Minutes of the September 17, 2001, TRIAD Meeting of the Allen City Council, the Allen
Independent School District Board of Trustees and the Allen Chamber of Commerce Executive
Committee.
6. Approve Minutes of the September 20, 2001, Regular Meeting.
7. Adopt a Resolution Nominating a Representative to the Board of Directors for the Central
Appraisal District of Collin County.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 2001
PAGE
RESOLUTION NO. 1994-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, PLACING IN NOMINATION THE NAME OF GARY
RODENBAUGH FOR MEMBERSHIP ON THE BOARD OF DIRECTORS OF THE CENTRAL
APPRAISAL DISTRICT OF COLLIN COUNTY, CASTING BALLOTS FOR THE BOARD OF
DIRECTORS FOR THE CENTRAL APPRAISAL DISTRICT OF COLLIN COUNTY IN
ACCORDANCE WITH SECTION 6.03 (g) OF THE STATE PROPERTY TAX CODE, AND
DIRECTING THAT THE CITY SECRETARY NOTIFY INTERESTED PARTIES OF SAID
ACTION: AND PROVIDING AN EFFECTIVE DATE.
8.
Adopt a Resolution Approving the 1001-1006 Capital Improvement Program.
RESOLUTION NO. 1995-10-OI(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2002-2006 CAPITAL IMPROVEMENT
PROGRAM; AND PROVIDING AN EFFECTIVE DATE.
9.
Award Bid, Establish a Total Project Budget of $969,000, and Authorize Execution of a
Construction Contract with Irricon Construction for an Amount not to Exceed $92,815 for the
Mustang Creek Landscaping and Irrigation Project.
The current budget for Mustang Creek is as follows:
FY2001 Drainage Operating Fund $448,000
General Obligation Bond Fund $202,000
Community Development Corp. Fund $209,000
FY2002 Drainage Operating Fund $110,000
TOTAL $969,000
Council authorized the City Manager to execute a contract with Irricon Construction, the lowest and
best bidder, to install landscaping and irrigation along Mustang Creek for an amount not to exceed
$92,815 and establish a total project budget of $969,000.
10.
Award Bid and Authorize Execution of a Purchase Order to the Houston -Galveston Area Council
of Governments for the Purchase of a Toro 580D 16 -Foot Rotary Mower for an Amount not to
Exceed $55,042.59.
Council authorized the City Manager to execute a Purchase Order to the Houston -Galveston Area
Council of Governments for the purchase of a Toro 580D 16 -foot Rotary Mower for an amount not to
exceed $55,042.59.
it.
Authorize Execution of a Professional Engineering Services Contract with Freese & Nichols, Inc.,
for an Amount not to Exceed $31,900 and to Establish a Project Budget of $528,000 for the
Installation of Miscellaneous Street Lights.
Council authorized the City Manager to execute a professional engineering services agreement with
Freese and Nichols, Inc., for the design and construction services for an amount not to exceed $31,900,
and to establish a project budget of $528,000 for the installation of thoroughfare lighting along
1. Alma Drive from Hedgcoxe Road to Suncreek Drive
2. Exchange Parkway from Alma Drive to Watters Branch Bridge
3. Bray Central Drive from Watters Road to Exchange Parkway
4. Watters Road from Bethany Drive to McDermott Drive and,
5. Stacy Road from CR 196 to SH 121.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 2001 PAGE 5
The project budget and costs are*
Project Cost Proposed Project Funding
Engineering $31,900 Stacy Road Project $175,000
Construction $450,000 Watters Road Project $113,135
Ad/Legal/Misc $1,000 Twin Creeks Fac. Agree $200,000
Contingency $45,100 Suncreek Median Escrow $39,865
TOTAL $528,000 TOTAL $528,000
12. Authorize Execution of a Contract with WHECO Controls to Install and Implement the New
Supervisory Control and Data Acquisition (SCADA) System for an Amount not to Exceed
$311,780 and Establish a Project Budget of $350,000.
Council authorized the City Manager to execute a contract with WHECO Controls to install and
implement the new SCADA system for an amount not to exceed $311,780 and establish a project
budget of $350,000, which includes the following:
Construction $311,78000
Engineering $27,000.00
Contingency $11,220.00
TOTAL $350,000.00
13. Authorize Execution of an Economic Development Incentive Agreement and Release with
Kittyhawk Estates Association.
Council authorized the City Manager to execute an Economic Development Incentive Agreement and
Release with the Kittyhawk Estates Association to provide that the City will convey approximately one
acre of land south of the existing runway to Kittyhawk Estates Association for use as a runway
extension. In the event that the Kittyhawk Airport ceases to be an active airport, the land will revert to
the City. The agreement also provides an economic development gran[ of $32,916 for the extension of
the runway
14. Receive the CIP (Capital Improvement Program) Status Report.
The motion carried.
Reeular Aeenda
15. Adopt a Resolution Determining the Necessity of Land Acquisition for Roadway Improvements to
Alma Drive between Tatum Drive and Bel Air Drive, and Authorize the City Manager and City
Attorney to Initiate Eminent Domain Proceedings, if Necessary, for Acquisition of Such Property.
RESOLUTION NO. 1996-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, DETERMINING THE NECESSITY FOR THE
ACQUISITION OF STREET RIGHT-OF-WAY FOR ALMA DRIVE AS DESCRIBED IN EXHIBIT
i "A," ATTACHED HERETO, WITHIN THE CITY OF ALLEN, COLLIN COUNTY, TEXAS;
AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO
ACQUIRE THE RIGHT-OF-WAY, AND PROVIDING AN EFFECTIVE DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 4, 2001
PAGE 6
MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Bartlemay, the
Council voted six (6) for and none (0) opposed to approve and adopt Resolution No.
1996-10-01(R) as previously captioned. The motion carred.
Other Business
16. Calendar.
• TENTATIVE–October 18—Special Called Joint Workshop of the City Council and Planning &
Zoning Commission/5:30 p.m./Council Conference Room
• October 26-27—City of Allen Haunted House and Booville/5-11 p.m./Joe Farmer Recreation
Center
• November 10—Texas Recycles Day
• November 23 -January 1—Northern Lights Program
• November 27—Boards and Commissions Dinner/El Domdo Country Club
• November 28-30—Texas Municipal League Conference (TML)/Houston
• November 30—Christmas Tree Lighting/7-9 p.m./City Hall Complex
• December 1—Rudolph Run/8-10 a m /Allen Senior Center
• December 5-8—National League of Cities/Atlanta, GA
17. Items of Interest.
Executive Session
The Executive Session was not held.
18. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councilmember Stout, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 7:30 p.m. on Thursday, October 4, 2001. The motion carried.
These minutes approved on the 18" day of October, 2001.
APPROVED:
zc'� Z&
Stephen Tokrell, MAYOR
ATTEST:
aue+y Mo ison, CMC/AAE, CITY SECRETARY