Min - City Council - 2001 - 10/18 - RegularALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 18, 2001
Present:
Stephen Terrell, Mayor
Councilmembers:
Melissa Owen, Mayor Pro Tem (absent)
Debbie Stout
Richard Buchanan
Bill Petty
Susan Bartlemay
Kenneth Fulk
City Staff:
Peter H. Vargas, City Manager
Judy Morrison, City Secretary
Peter G. Smith, Attorney
Call to Order and Announce a Ouorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:13 p.m. on Thursday, October 18, 2001, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas Items discussed in the preceding workshop
included:
• Discussion Regarding Proposed Code of Conduct Ordinance
• Demonstration of Opinion Ware Software
Pledee of Allegiance
Citizens' Comments.
Presentation of a Proclamation from the Office of the Mayor.
• Presentation of a Proclamation to Representatives of the Allen Chamber of Commerce
Recognizing October 22-26, 2001, as Alien Chamber of Commerce Week,
Consent Aeenda
MOTION: Upon a motion made by Councdmember Bartlemay and a second by Councilmember
Buchanan, the Council voted six (6) for and none (0) opposed to approve and adopt all items on
the consent agenda as follows:
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 18, 2001 PAGE 2
L3. Approve Minutes of the October 4, 2001, Regular Meeting.
4. Adopt a Resolution in Support of Proposition 15 on the State Ballot to Establish a Texas Mobility
Fund.
RESOLUTION NO. 1997-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ENCOURAGING CITIZENS TO VOTE ON PROPOSITION
15 ON THE NOVEMBER 6, 2001, STATE BALLOT WHICH WILL, IF PASSED BY TEXAS
VOTERS, ESTABLISH THE TEXAS MOBILITY FUND; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF
5. Adopt a Resolution Approving an Amendment to the Bylaws of the Community Development
Corporation.
RESOLUTION NO. 1998-10-OI(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN AMENDMENT TO THE BYLAWS OF
THE ALLEN COMMUNITY DEVELOPMENT CORPORATION; PROVIDING A REPEALING
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
This amendment allows for Board Members to serve three consecutive terms. Therefore, the
appointment of Lonnie Thomas to the Community Development Corporation, made on September 20,
2001, by the City Council will take effect immediately with his appointment expiring September 30,
2003. Mr. Thomas will receive his Oath -of -Office and Certificate -of -Appointment through the City
Secretary's office.
6. Adopt a Resolution Authorizing Execution of an Interlocal Agreement with Allen Independent
School District for the Joint Use of Certain Facilities at Boyd Elementary School.
RESOLUTION NO. 1999-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND THE
ALLEN INDEPENDENT SCHOOL DISTRICT FOR THE JOINT USE OF CERTAIN FACILITIES AT
BOYD ELEMENTARY SCHOOL, AUTHORIZING ITS EXECUTION BY THE MAYOR; AND
PROVIDING AN EFFECTIVE DATE.
7. Adopt a Resolution Renewing and Extending the Policy Statement for Tax Abatement Guidelines
for the City of Allen.
RESOLUTION NO. 2000-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, RENEWING AND EXTENDING THE POLICY
STATEMENT FOR TAX ABATEMENT GUIDELINES; AND PROVIDING AN EFFECTIVE DATE.
8. Authorize an Agreement with HBC Engineering, Inc., for an Amount not to Exceed $29,187 for
the Construction Materials Testing Services for the Stacy Road Pump Station Expansion and the
Six Million Gallon Ground Storage Reservoir Project.
Council authorized the City Manager to execute an agreement with HBC Engineering, Inc., to provide
construction materials testing services for the Stacy Road Pump Station Expansion and Six Million
Gallon Ground Storage Reservoir Project for an amount not to exceed $29,187
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 18, 2001
PAGE
Funding for the testing services will be paid out of the operating fund The existing budget for the
entire project remains unchanged and is as follows,
Engineering
$439,800.00
Construction (Ground Storage Reservoir)
$2,070,212.00
Construction (Pump Station Expansion)
2,869,988 00
Testing Services
$30,000.00
Contingency
$100,000.00
Total
$5,510,000.00
9. Authorize a Professional Engineering Services Contract with Birkhoff, Hendricks & Conway,
L.L.P., in the Amount of $336,950 for the Design to Expand SH 5 to a Six -Lane Divided Roadway
from Exchange Parkway to Stacy Road.
Council authorized the City Manager to execute a professional engineering services contract with
Birkhoff, Hendricks & Conway, L.L.P., in the amount of $336,950 for the design to expand SH 5 to a
six -lane divided roadway from Exchange Parkway to Stacy Road.
10. Authorize a Professional Engineering Services Contract with Hinkley & Barfield, Inc., for an
Amount not to Exceed $281,900 for the Design of Expanding Exchange Parkway from SH 5 to
Angel Parkway and Establish a Project Budget of $3,732,000.
Council authorized the City Manager to execute a professional engineering services contract with
Hinkley & Barfield, Inc., for an amount not to exceed $281,900 and establish a project budget of
$3,732,000 for the design of expanding Exchange Parkway from SH 5 to Angel Parkway
The project budget and costs are.
Project Cost
The funding for the design of these two protects will come from Water & Sewer Bonds and will cost
Proposed Project Funding
$209,550 The breakdown is as follows:
Engineering
$300,000
Ola
Construction Exchange
$2,367,000
Existing Bond Proceeds
$458,000
Construction Angel
$276,000
FY2002 Bond Proceeds
$2,689,000
Land Acquisition
$475,000
Traffic Signal Bond Proceeds
$275,000
Contingency (9.99%)
$314,000
Existing Facility Agreement
$310,000
TOTAL
$3,732,000
TOTAL
$3,732,000
it. Authorize a Professional Engineering Services Contract with Halff Associates, Inc., for the Design
of the Ola and Cottonwood Creek Sanitary Sewer Replacement Projects for an Amount not to
Exceed $209,550.
Council authorized the City Manager to execute a professional engineering services contract with Halff
Associates, Inc., for an amount not to exceed $209,550 for the design of the Ola and Cottonwood Creek
Sanitary Sewer Replacement Projects.
The funding for the design of these two protects will come from Water & Sewer Bonds and will cost
$209,550 The breakdown is as follows:
Ola
Cottonwood Creek
Basic Services $46,500
Basic Services
$69,150
Special Services $49,350
Special Services
$44,550
TOTAL $95,850
TOTAL
$113,700
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 18, 2001 PAGE 4
12. Approve the Purchase of Six Standard Ranger Pick-ups, One Extended Cab Ranger Pick-up, and
One F150 Pick-up from Philpott Ford through the Houston -Galveston Area Council of
Governments for a Total Cost not to Exceed $112,004.06.
13. Authorize Execution of a Contract with Andy and Christine Powell for the Purchase of Property
Described as Lot 4AL Block D, Allen Original Donation, for Approximately $12,450.
Council authorized the City Manager to execute a contract with Andy and Christine Powell for the
purchase of property described as Lot 4A1, Block D, Allen Original Donation, for $1.50 per sq. ft. with
the lot size approximately 8300 sq. ft.
14. Award Bid, and Authorize Execution of a Contract with Corporate Source, Ltd., the Lowest and
Best Bidder, for the Purchase and Installation of Furniture for the Don Rodenbaugh Natatorium
for an Amount of $72,371.47.
Council authorized the City Manager to execute a contract with Corporate Source, Ltd., the lowest and
best bidder, for the purchase and installation of furniture for the Don Rodenbaugh Natatorium for an
amount not to exceed $72,371.47
15. Authorize the City Manager to Rescind the Bid Award to Bodyworks Fitness Equipment, Inc.,
and Rebid the Fitness Equipment for the Don Rodenbaugh Natatorium and the Joe Farmer
Recreation Center,
16. Receive the CIP (Capital Improvement Program) Status Report.
The motion carried.
17. Conduct a Public Hearing and Adopt an Ordinance Amending Ordinance No. 1783-11-99 as
Codified in Article 11 of the Allen Land Development Code to Conform to the Requirements of SB
243 Adopted by the 77th Legislature Relating to the Capital Improvements Plan, Land Use
Assumptions and Impact Fees for Capital Improvements for Water, Wastewater and Roadway
Facilities.
Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the request
to do so. Mayor Terrell announced the public hearing would be continued to the November 1, 2001,
regular meeting.
18. Adopt a Resolution Supporting the Cities of Frisco, McfGnney, and Plano with the Intent to
Consider Planning and Funding the Construction and Maintenance of a Joint Use Center for the
Performing Arts.
RESOLUTION NO. 2001-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, SUPPORTING THE CITIES OF FRISCO, MCKINNEY,
AND PLANO WITH THE INTENT TO CONSIDER PLANNING AND FUNDING THE
i CONSTRUCTION AND MAINTENANCE OF A CENTER FOR THE PERFORMING ARTS TO BE
USED JOINTLY BY THESE ENTITIES; AND PROVIDING AN EFFECTIVE DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 18, 2001
PAGE 5
MOTION: Upon a motion made by Councdmember Bartlemay and a second by Councdmember Stout, the
Council voted six (6) for and none (0) opposed to adopt Resolution No. 2001-10-01(R) as
previously captioned. The motion carried.
Other Business
19. Calendar.
• October 22—Early voting begins for the November 6 election
• October 26-27—City of Allen Haunted House and Booville/5-11 p.m./Joe Farmer Recreation
Center
• October 27 Allen Community Outreach Fall Dinner Dance–Motown Magic/6:30 p.w Southfork
Ranch/reservations required
• November 10—Texas Recycles Day/8 a.m: I p.m./City Hall Rotunda
• November 23 -January 1 --Northern Lights Program
• November 27—Boards and Commissions Dinner/EI Dorado Country Club
• November 28-30—Texas Municipal League Conference (TML)/Houston
• November 30—Christmas Tree Lighting/7-9 p.m./City Hall Complex
• December 1—Rudolph Run/8-10 a.m./Allen Senior Center
• December 5-8National League of Cities/Atlanta, GA
20. Items of Interest.
The regular session recessed at 7:36 p.m.
Executive Session
In accordance with the Texas Local Government Code, Legal, Section 551.071, Property, Section 551.072;
Personnel, Section 551.074; Staff Presentations, Section 551.075; the Allen City Council convened into
Executive Session at 7:55 p.m. on Thursday, October 18, 2001, in the Council Conference Room, Allen Civic
Plaza, 305 Century Parkway, Allen, Texas, in order to continue discussing matters pertaining to:
Legal–Pursuant to Section 551.071 of the Texas Local Government Code to Discuss Status of
Existing Lawsuits
Y City of Allen vs CAPAD Communications Systems, Inc.
Y Fraley vs City of Allen
Y Consult with City Attorney for Possible Litigation/Richard Connelly
The Executive Session adjourned at 8'20 p.m. on Thursday, September 20, 2001.
21. Reconvene and Consider Action on Items Discussed during Executive Session.
The Allen City Council reconvened into regular session at 8.23 p no. on Thursday, October 18, 2001, in
the Council Chambers of the Allen City Hall. No action was taken at this time on items discussed
{ during Executive Session.
2
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 18, 2001 PAGE 6
Adjourn
MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Bartlemay, the
Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City
Council at 8:25 p.m. on Thursday, October 18, 2001. The motion carried.
These minutes approved on the I" day of November, 2001.
ATTEST:
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Jddy Mo on, CMC/AAE, CITY SECRETARY
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APPROVED:
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Stephen Terrell, MAYOR