Min - City Council - 2002 - 02/07 - RegularALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2002
Present:
Stephen Terrell, Mayor
Councilmembers:
Melissa Owen, Mayor Pro Tem
Debbie Stout
Richard Buchanan
Bill Petty
Susan Bartlemay
Kenneth Fulk
City Stag:
Peter H. Vargas, City Manager
Judy Morrison, City Secretary
Peter G. Smith, Attorney
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:07 p.m. on Thursday, February 7, 2002, in the Council Chambers of the Allen City
Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop
included.
• Briefing Regarding the Smithsonian Exhibit - Listening to the Prairie. Farming in Nature's Image
• Presentation Regarding the 'White Paper' on the City of Allen's Drainage Requirements
Pledge of Allegiance
Public Recognition
Citizens' Comments.
• Troop 1234, Church of Latter Day Saints, working on their Citizenship Award was recognized.
2. Presentation by Mr. Robert Medigovich, Municipal Coordinator with Community Waste
Disposal, Inc. Regarding the CWD Annual Report for 2000.
3. Recognition of an Explorer Scout.
El • Jennifer Humphries was recognized by the Allen Police Department as the Texas Outstanding
Explorer Scout.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2002 PAGE 2
L4. Present a Plaque -of -Appreciation to Mr. Steve Matthews, former Member of the Allen Economic
Development Corporation Board.
Consent Attenda
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Councdmember Stout, the
Council voted seven (7) for and none (0) opposed to approve and adopt the consent agenda as
follows
5. Approve Minutes of the January 14, 2002, TRIAD Meeting of the City Council, Allen
Independent School District Board of Trustees, and the Chamber of Commerce Executive
Committee.
6. Approve Minutes of the January 17, 2002, Regular Meeting.
7. Adopt an Ordinance Changing the Name of Wheaton Drive in its Entirety to Mason Drive.
ORDINANCE NO. 2023-2-02: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, CHANGING THE NAME OF WHEATON DRIVE IN ITS
ENTIRETY TO MASON DRIVE AS DESCRIBED ON EXHIBIT "A", PROVIDING FOR A
SEVERABILITY CLAUSE; PROVIDING FOR A REPEALING CLAUSE; AND PROVIDING FOR
AN EFFECTIVE DATE,
ES. Adopt a Resolution Ordering the May 4, 2002, General Election and Authorizing the Execution of
a Contract with the Elections Administrator of Collin County to Provide Election Services and
Authorizing a Joint Election Agreement with the Allen Independent School District and Collin
County Community College.
RESOLUTION NO. 2024-2-02(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ORDERING A JOINT ELECTION TO BE HELD ON MAY
4, 2002, FOR THE PURPOSE OF ELECTING THE MAYOR AND CITY COUNCILMEMBERS
FOR PLACE NOS. 2, 4, AND 6; DESIGNATING LOCATION OF POLLING PLACE; ORDERING
NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH
SUCH ELECTION.
9. Set Thursday, May 9, 2002, as the Date for the Canvass of the General Election in Accordance
with the Allen City Charter and the Texas Election Code.
10. Adopt a Resolution Authorizing an Interlocal Cooperation Agreement with Collin County to
Continue Participating in the Road and Bridge Maintenance/Improvement Projects within the
Corporate Limits of Allen.
RESOLUTION NO. 2025-2-02(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF ALLEN,
TEXAS, AND COLLIN COUNTY, TEXAS, CONCERNING ROUTINE ROAD AND BRIDGE
I MAINTENANCE; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER, AND
PROVIDING AN EFFECTIVE DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2002
PAGE
11. Adopt a Resolution Authorizing the Application to North Central Texas Council of Governments
L for Funding to Administer Solid Waste Project Funds for Implementation of the NCTCOG's
Adopted Regional Solid Waste Management Plan Including the Household Hazardous Waste
Pilot Program and the Education and Prevention Project Concerning Illegal Dumping.
RESOLUTION NO. 2026-2-02(RR1: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE FILING OF A PROJECT
APPLICATION WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A
REGIONAL SOLID WASTE PROGRAM LOCAL PROJECT, AUTHORIZING THE CITY
MANAGER, TO ACT ON BEHALF OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS IN
ALL MATTERS RELATED TO THE APPLICATION; AND PROVIDING AN EFFECTIVE DATE
12. Award Bid and Authorize Execution of a Contract with VMC Landscape Services, Inc. in the
Amount of $55,266.90 for the Right -of -Way Litter Collection and Maintenance Services on US 75.
Council authorized the City Manager to execute a contract with VMC Landscape Services, Inc., the
lowest and best bidder, in the amounts specified in the bid response of $10.20 per acre for 52 cycles of
litter collection and $371.25 per cycle for 26 cycles of interchange overpass and underpass maintenance
on US 75.
13. Award Bid and Authorize Execution of a One -Year Contract with an Option to Renew for Two
One -Year Periods with Daco Fire Equipment, Inc. in the Estimated Annual Amount of $27,885
for the Purchase of Firefighting Apparel.
Council authorized the City Manager to execute a one-year contract with an option to renew for two
one-year periods for the purchase of firefighting apparel with Daco Fire Equipment, Inc. of Lubbock,
Texas, the lowest and best bidder, for an estimated annual expenditure of $27,885.
14. Award Bid and Authorize Execution of Contracts with Emergency Medical Products for an
Estimated Amount of $47,000 and Emergency Medical Supply for an Estimated Amount of $1,950
for the Purchase of Emergency Medical Supplies and Medications for the Fire Department.
Council authorized the City Manager to execute a one-year contract with the option to renew for two
one-year periods with the lowest and best bidders for emergency medical supplies and medications from
Emergency Medical Products of Waukesha, WI for an estimated amount of $47,000 and Emergency
Medical Supply of Shepherdvdle, KY for an estimated amount of $1,950.
15. Award Bid and Authorize the Purchase of System Furniture, Freestanding Furniture, Seating,
Filing Equipment, and Related Support Services from Haworth, Inc. in an Amount not to Exceed
$111,505.57 for the Central Fire Station.
Council authorized the City Manager to execute a contract with Haworth, Inc., the lowest and best
bidder through the Collin County Governmental Purchasers Foram, to purchase System Furniture,
Freestanding Furniture, Seating, Filing Equipment, and Related Support Services for an amount not to
exceed $111,505.57 for the Central Fire Station.
16. Award Bid and Authorize Execution of a Construction Contract with Then Paving Company, the
Lowes[ and Best Bidder, for an Amount not to Exceed $2,148,900.10 and Establish a Project
Budget of $3,835,544.79 for Phase 2 of the Angel Parkway and Malone Road Improvements
Project.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2002
PAGE
Council authorized the City Manager to execute a contract with Tisco Paving Company, the lowest and
EJ best bidder, to construct the second phase of the Angel Parkway and Malone Road Improvements
Project for an amount not to exceed $2,148,900.10 and to establish a project budget at $3,835,544.79.
The proposed funding for this project will come from the following sources:
PROPOSED FUNDING
EXISTING FUNDS
Park Bonds Fund 365 — ST0035
$1,950,000.00
Street Assessment Fund 302 — ST0035
$263,976.44
Sheet Bonds Fund 363 — ST0035
$136,023.46
ADDITIONAL FUNDING
Facility Agreement
$625,25277
Water Operating Fund 200 — WA02141
$77,319.13
Street Assessment Fund 302 — ST9999
$300,000.00
Non -Bond Fund 390 — ST9829
$482,972.99
TOTAL
$3,835,544.79
17. Authorize Execution of a Purchase Order through the Houston -Galveston Area Council of
Governments with Philpott Motors of Nederland, TX, in the Amount of $21,916.64 for a Ford
F250 Super Cab Pickup for the Fire Department.
Council authorized the City Manager to execute a purchase order with Philpott Motors of Nederland,
TX, the lowest and best bidder through the Houston -Galveston Area Council of Governments, in the
amount of $21,916.64 for a Ford F250 Super Cab Pickup for the Fire Department.
18. Authorize Execution of a Purchase Order through the Tarrant County Interlocal Cooperative
Purchase with Classic Chevrolet of Grapevine, TX, in the Amount of $23,892 for the Purchase of
a 2002 Chevrolet Tahoe for the Fire Department.
Council authorized the City Manager to execute a purchase order with Classic Chevrolet of Grapevine,
TX, the lowest and best bidder through the Tarrant County Interlocal Cooperative Purchase, in the
amount of $23,892 for a 2002 Chevrolet Tahoe with a "Police Package" for the Fire Department.
19. Authorize Execution of a Contract with Metroplex Aquatics, Inc. to Implement a USA Swim
Team Program at the Don Rodenbaugh Natatorium.
Council authorized the City Manager to execute a contract with Metroplex Aquatics, Inc., to operate
USA Swimming, Inc , a year-round amateur competitive swimming program in the Don Rodenbaugh
Natatorium.
20. Authorize Execution of a Professional Services Contract with Dunkin Sims Stoffels, Inc. in the
Amount of $41,000 for Design Services for Stacy Ridge Park.
Council authorized the City Manager to execute a contract for professional services with Dunkin Sims
Stoffels, Inc. for design services for Stacy Ridge Park for an amount to not exceed $41,000.
L21. Authorize Execution of a Professional Services Contract with Dunkin Sims Stoffels, Inc. in the
Amount of $39,000 for the Redesign of Story Park.
Council authorized the City Manager to execute a contract for professional services with Dunkin Sims
Stoffels, Inc. for the redesign of Story Park for an amount to not exceed $39,000.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2002 PAGE 5
21. Authorize Execution of a Professional Services Contract with Dunkin Sims Stoffels, Inc. in the
Amount of $39,000 for the Redesign of Story Park.
Council authorized the City Manager to execute a contract for professional services with Dunkin Sims
Stoffels, Inc. for the redesign of Story Park for an amount to not exceed $39,000.
22. Authorize the City Manager to Purchase Approximately 3.634 Acres of Land from Briar Ridge
Investments, Inc.
Council authorized the City Manager to execute the necessary documents to purchase approximately
3.634 acres of land from Briar Ridge Investments, Inc., for an amount not to exceed $240,000.
23. Receive and Accept the Fiscal Year 2000 Arbitrage Rebate Calculation Report.
24. Receive the Summary of Property Tax Collections as of December 2001.
The motion carred.
Reeular Agenda
25. Briefing by Ms. Marina Sukup, Director of Planning and Development, on the Citizen Survey for
Updating the City of Allen's Comprehensive Plan.
No action was taken on this item.
26. Consider Appointments to Fill Vacancies on the Allen Arts Alliance Board.
MOTION: Upon a motion made by Councilmember Buchanan and a second by Councilmember Stout, the
Council voted seven (7) for and none (0) opposed to approve the interview Committee's
recommendations for appointments to fill the following vacancies on the Allen Arts Alliance
Board:
Expiration Date
Place No. 6 - Patrice Alessandra September 30, 2004
Place No. 7 - Sandi Acheson September 30, 2003
The motion carred
27. Briefing by Mr. Steve Matthews Regarding the Task Force Committee Established to Study the
Concept of a Regional Center for the Performing Arts.
No action was taken on this item.
28. Motion to Approve the Expenditure of $32,500 for the City of Allen's Participation in the
Feasibility Study for a Regional Center for the Performing Arts.
MOTION: Upon a motion made by Councilmember Bartlemay and a second by Mayor Pro Tem Owen, the
Council voted seven (7) for and none (0) opposed to authorize the City Manager to forward
$32,500 to the City of Plano for the City of Allen's participation in the Feasibility Study for a
Regional Center for the Performing Arts. The motion carried.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 7, 2002 PAGE 6
Other Business
29. Calendar.
• February 10—Sunday Sounds/Lighthouse Brass, Brass Ensemble/2-3:30 p.m./Library
• February 16 --Strategic Planning Session/Harvey Hotel Meeting Room/8*00 a.m.
• February 18—Fust Day for Council Candidates to File for the May 4, 2002, Election
• March 8—VIP Grand Opening of Smithsonian Exhibit/7:30 p.m./Allen Public Library
• March 9 -April 14—Smithsonian Exhibit/Listening to the Prairie: Farming in Nature's !mage/Allen
Public Library
• April 5—City of Allen's First Annual Food Affair/5.30-8:30 p.m./Downtown Allen
• April 20 --Great American Trash-Off/8:00 a.m.-1:00 p.m./Watters Road at Ramtree Circle
• August 16-18—Budget Workshop/Tanglewood on Texoma
• October 16-19—TML (Texas Municipal League) Conference/Ft. Worth
30. Items of Interest.
Executive Session
Legal, Section 551.071, Property, Section 551.072; Personnel, Section 551.074.
As Authorized by Section 551.071(2) of the Texas Government Code, this Afeetmg may be
Convened into Closed Executive Session for the Purpose of Seeking Confidential Legal Advice
front the City Attorney on our Agenda Item Listed Herein.
(Closed to Public as Provided in the Texas Government Code.)
The Executive Session was not held.
31. Reconvene and Consider Action on Items Discussed during Executive Session.
MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councilmember Petty, the
Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen
City Council at 8.25 p.m. on Thursday, February 7, 2002. The motion carried.
These minutes approved on the 21" day of February, 2002.
APPROVED:
Stephen Te rell, MAYOR �
ATTEST:
J y Mo ison, CMC/AAE, CITY SECRETARY